Substitute List

This program will provide users a list of substitutes based on what they are qualified to perform.

Menu Location

On the left navigation panel, select Human Resources > List > Substitute List.

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.

Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.

Marital Status:

D-03- Divorced/Not married

M-02- Married

S-03- Single/Not married

W-03- Widowed/Not married

xx-01- Legally separated

Object Code- a three-digit code that represents the general employment category such as supervisor, administrator, teacher, etc

Function Code- a four-digit code that represents the specific employment function such as principal, elementary teacher, secretary, etc

Sub Area- area for which the substitute is considered to be qualified: Aide, Bus, Cafeteria, Clerical, Custodial, Extra Curricular, Other, Teacher

Status- the type of substitute records to be included on the report; Active (available to substitute), Separated (not available) or ALL (both active and separated).

Active as of Hire Date- the date used to determine whether or not a substitute will be included in the report.

Hire Date- the first date that the potential substitute will be available.

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Column Headers

Last Name - Last name of the substitute

First Name - First name of the substitute

Middle Name - Middle name/Middle Initial of the substitute

SID - Local ID number of the substitute

Address - Address of the substitute

City - City where the substitute lives

Phone Number - Home phone number of the substitute

Cell Number - Cell phone number of the substitute

Email Address - Email address of the substitute

Education - Highest education lever of the substitute

Certificate - Teaching certificate number

Area 1 - Category of substitute position such as teacher, custodian, clerical, etc

School - The three-digit school number where the substitute has agreed he/she will be available for substitute work

Area/School 2--5 - Additional area(s) and school(s) at which the substitute is willing to work

Hire Date - The first available date for which the substitute will be available for work

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video

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