Course Catalog

The Course Catalog is a list of courses available to use in the Master Schedule Editor for the schools in the district.

Video

Course Catalog video

Menu Location

On the left navigation panel, select Scheduling > Entry > Course Catalog.

Setup Options

Default District - Default value is based on the user’s security settings. The user will be limited to their district only.

Default School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

School to View - Will display the courses associated with the school selected.

Table Filters

Transcript Group - State approved transcript group.

State Course Selection - State course name, click in the box for state course selection box.

Courses - Local name for a course.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Column Headers

(Columns can be rearranged and the program will remember the changes. The column order can be reset by using the Action button.)

GD - Grade level of the course

Course Name - Local name for the course (prints on report cards, screens, etc.)

Long Name - Expanded name of course to include internationalization

Cre - Credit Carnegie Unit value

Honr - Honor codes and descriptions (EX: H-HR Honor Course, O-RG Obsolete Course)

• Codes H and 7 will inflate the GPA by one quality point unless already inflated by the State which would show in the FIVE PT column.
• Code W will inflate the GPA by one quality point for this course NO matter if Alpha Basic or Alpha Loaded is used as the GPA Display Type.

ST - Standard Course for grade indicator

SE - Number Horizontal Semesters-one session-this course

PD - Number of Vertical Periods-one session-this course

ST Code - State Code assigned for course

ST Course - State Course Name. Also, the state course table can be updated with the latest state course file information using the Update State Data button. Click on the blank row of the ST Course column.

LNUM - Local Course Number

PT - Priority Code for auto scheduling-higher number has more priority

SEQ - SEQ Horizontal Semester Priority

VOC PRI - Vocational Course-only necessary to code this column for primary only

GD Type - Course Grade Type ID for grades calculations

SEM Final - Grade Type Semester Final

GRP - State Approved Transcript Group. 1=Eng, 3=Math, etc.

REC - Record Number

SCH - School Number where course is taught

OBJFUN - Employee Job Code for this Course

PDF - Obsolete

FWGT - Final Weight Percentage for final exam. This applies to the E2 grade as a percentage of the overall grade. This is where the user would indicate the EOC/LEAP 2025 percentages. See Q&A below for additional information.

PART - Part Number used for Partial Year Courses to denote what half is taken

GD Type - Grade type override of sponsor PPP settings. Only 700 users will be able to access this information.

FIVE PT - Uses the 5 point grading scale as indicated by the State. - No matter if using Alpha Basic or Loaded in the Sponsor Site Editor, if the FIVE PT column has a Y, it will not look at the Honor column to check for W, H or 7. It will automatically use the five point scale.

WEIGHT - Course Weight override of sponsor PPP settings

CTYPE - Course Type Designation

STD Grp - Standard groups assigned to course.

Create User - User who created the record.

Create Date - Date when record was created.

Change User - User who changed the record.

Change Date - Date when change was made.

Last Year Used - Last year this course is used in the Master Schedule.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Action Button

Reset Columns - Reset columns to their default.

Bottom

Refresh - Click this button to view any newly created messages.

Save New - Save any information added.

Copy Course - This will copy the course chosen to make the same course for another grade level.

Select Tbl - Select the whole table.

Setup - Click to go back to the Setup box.

Help - Click to view written instructions and/or videos.

Update PDF - Obsolete.

Print - This will allow the user to print the report.

Grades - Course grades.

Language Codes - Select Language Code.

Active Only - Checked it will show only active courses, unchecked it will show all, including obsolete courses.

Top

Search - By default, the search bar searches by the COURSE NAME column. Click on any other column header to search by the contents of the selected column.

How To

Creating a new course

Q & A

Q - We want to change our percentage for our LEAP/EOC tests for high school courses from 20% to 15%. How will it affect previous year's records?

A - Since the Course Catalog is not year specific, it would only change the existing year. But, if anyone went back and did another grade calculation and EOY Closeout for a previous year(s), it would affect the previous year's records. If you think that might happen, then your second choice would be to create new unique courses in the Course Catalog with the new percentage. Then previous year's records would not ever be affected.

Q - How do Special Education students have their EOC scores count as 5% of the student’s final grade for Act833 students just like it does for LAA2 students.

A - Students need to be coded with the special code ACS (Act 833 EOC Alternate 5% Scale) or in SER be coded as LAA2 test type. JCampus has the 5% rule built into the calculation process so that any student having a Special code of ACS or is a SER student, whose test type is LAA2, are counted as 5% of the course grade.

Q - How is the weight in the FWGT column for EOC (now LEAP) courses determined?

A - The district can set the weight ranging from 15 to 30 percent.

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