Difference between revisions of "Homeless Service Log"
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'''This program will provide the user a way to see a list of all students who are coded homeless and the services they receive. Homeless services can be recorded for any homeless student using this program.''' | '''This program will provide the user a way to see a list of all students who are coded homeless and the services they receive. Homeless services can be recorded for any homeless student using this program.''' | ||
| − | *If you don't see a specific student in the list, it means they are not coded as homeless in the [[Student Master]], Programs tab with correct Begin/End Dates. Or the student is not enrolled with the HT (Homeless Infant) Entry code. | + | *If you don't see a specific student in the list, it means they are not coded as homeless in the [[Student Master]], Programs tab with correct Begin/End Dates. Or the student is not enrolled with the HT (Homeless Infant) Entry code. Note that the HT enrollment code is a NR and is not sent to the state. |
*Once you see the student, click the count in the "Services" field to view all services a student has received. | *Once you see the student, click the count in the "Services" field to view all services a student has received. | ||
*There is a "Add" button at the bottom to add new services. | *There is a "Add" button at the bottom to add new services. | ||
Revision as of 06:45, 26 October 2021
This program will provide the user a way to see a list of all students who are coded homeless and the services they receive. Homeless services can be recorded for any homeless student using this program.
- If you don't see a specific student in the list, it means they are not coded as homeless in the Student Master, Programs tab with correct Begin/End Dates. Or the student is not enrolled with the HT (Homeless Infant) Entry code. Note that the HT enrollment code is a NR and is not sent to the state.
- Once you see the student, click the count in the "Services" field to view all services a student has received.
- There is a "Add" button at the bottom to add new services.
- The homeless services will be sent via LA EDLink Reporting since HTS is shut down.
Menu
On the left navigation panel, select Student Master > Lists > Homeless Service Log.
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on the user's security settings. It will be limited to the user's district only.
School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
Homeless Code - Click inside the box for a list to choose from.
Unaccompanied Youth - This option limits the students listed in the main table to only those that have at least one homeless program code with a Begin Type of Unaccompanied Youth.
Active Only - This will work in conjunction with the 'As of Date' option below.
- If 'Active Only' is not checked then it shows every student at any point in the year that was homeless regardless of exit information.
- If checked, it will consult the student`s exit date to remove the student from the list.
As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.
OK - Click to continue.
Filters
Grade - Leave blank or select all to include all grades. Otherwise, choose the desired grade.
Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.
Pri Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
Special Codes - Leave blank if all special codes are to be included in the report. Otherwise, choose the desired special code.
Custom Codes - Select Custom Codes created in the Custom Codes Management to filter the student list.
Program - Leave blank if all program codes are to be included in the report. Otherwise, choose the desired program code.
Clubs - Leave blank if all clubs are to be included in the report. Otherwise, choose the desired club code.
Sports - Leave blank if all sports are to be included in the report. Otherwise, choose the desired sport code.
Sped:
All - Select this to show all students.
Sped Only - Select this to show Sped only students.
Non Sped - Select this to show Non Sped students.
504:
All - Select this to show all students.
504 Only - Select this to show 504 only students.
Non 504 - Select this to show Non 504 students.
LEP:
All - Select this to show all students.
LEP Only - Select this to show LEP only students.
Non LEP - Select this to show Non LEP students.
Military:
All - Select this to show all students.
Military Only - Select this to show Military only students.
Non Military - Select this to show Non Military students.
OK - Click to continue.
To find definitions for standard setup values, follow this link: Standard Setup Options.
Main
Column Headers
Student Name - Student's full name.
SIDNO - Student's school identification number.
SASID - State assigned identification number.
Sch - Student's school of enrollment.
Gr - Student's grade of enrollment.
Gender - Student's gender.
Ethnic - Student's ethnicity.
Homeless Code - Student's homeless code.
Unacommpanied Youth - At least one of the student's listed homeless program code has the begin type of Unaccompanied Youth.
Services - Count of Homeless services the student currently has. Clicking on this number will display a list of the student's services. The user can add, edit or delete services from this list.
Column Headers
Delete - Click to remove the service. The user will be prompted with a message and an option to click Yes or No to permanently delete the service log record for the student. If Yes is selected the user will be prompted to enter a reason that the service is being deleted and will record the data in the delete log.
Service - Service provided.
Log Start Date - Service start date.
Log End Date - Service end date.
Provider - Service provider's name.
Notes - Notes on the service provided.
Create Who - User who created the record.
Create Date - Date the record was created.
Change Who - User who changed the record.
Change Date - Date the record was changed.
Print - Prints the list of homeless services provided for the student.
Add - Adds new service log for the student.
Service - Click here to select homeless service provided.
Provider - Click here to select service provider's name.
Log Start Date - Click here to select log start date.
Log End Date - Click here to select log end date.
Note - Click here to input notes on the service provided.
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Bottom
Setup - Click to go back to the Setup box.
Print - This will allow the user to print the report.
Help - Click to view written instructions and/or videos.
