P-EBT Tracker

This program will determine if students qualify for P-EBT Hybrid or Virtual status per month.

Menu

On the left navigation panel, select Student Master > Lists > P-EBT Tracker.

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to the user's district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Custom Codes to use as Hybrid - Click inside the box to choose "Custom Codes" from the list.

Custom Codes to use as Virtual - Click inside the box to choose "Custom Codes" from the list.

Special Codes to use as Hybrid - Click inside the box to choose "Special Codes" from the list.

Special Codes to use as Virtual - Click inside the box to choose "Special Codes" from the list.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Show SSN on Report - Check this box to show SSN on report.

Show Last 4 SSN - Check this box to show only the last 4 numbers of SSN.

Do Not Show SSN - Check this box to not show SSN.

Physical Address When No Mailing Address - Use physical address for mailing address when no msiling exists.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Column Headers

S. No - Total number of rows in table.

First Name - Student's first name.

Middle Name - Student's middle name.

Last Name - Student's last name.

Date of Birth - Student's date of birth.

Student SSN - Student's Social Security Number.

Gender - Student's gender.

Parish Code - Student's district of residence.

Mailing Address Line 1 - Student's mailing address line 1.

Mailing Address Line 2 - Student's mailing address line 2.

Mailing City - Student's mailing address city.

Mailing State - Student's mailing address state.

Mailing Zip Code - Student's mailing address zip code.

Residential Address Line 1 - Student's physical address line 1.

Residential Address Line 2 - Student's physical address line 2.

Local Student ID - Student's identification number.

State Student ID - Student's state assigned identification number.

Site Name - Name of school.

Method of Instruction - Method of instruction (Hybrid or Virtual).

Month Enrolled (Benefit Month) - Month enrolled (Month Benefit Received).

Reason for Qualification - Reason (Compilation of why the student qualified for the month).

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Export - Prints without the 'Reason for Qualification' column.

Help - Click to view written instructions and/or videos.