Phone Contact List

This program lets you find phone numbers associated with the students in addition to student emails. It also identifies the language used by Mother, Father, Guardian and Emergency contacts.

Menu Location

On the left navigation panel, select Student Master > Lists > Phone Contact List.

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on your security settings. You will be limited to your district only.

School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.

Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Homeroom - The teacher who is assigned a group of students in addition to the regular classes that they teach. Leave blank if all homerooms are to be included into the report. Otherwise click in the field to the right of Homeroom to select the desired homeroom(s) to view.

Clubs - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to select the desired club(s) to view.

Sports - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.

Column - List columns that are to be viewed on the report.

Search for a Student by Phone Number - Enter a 3 digit area code and 7 digit phone number or just enter the 7 digit phone number.

Letter - Select the name of the letter to use for printing.

Show Only Blank Parent/Guardian Phone Numbers - This was added for use with the JCall system but, ALL parent/guardian phone number fields (except work numbers), must be blank before a student can show on this report.

Show Only Blank Emails - This was added for use with the JCall system but, ALL parent/guardian email fields (except work numbers), must be blank before a student can show on this report.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Column Headers

ESch - Student's school of enrollment.

Student Name - Student's full name.

SIDNO - Student's identification number.

Grade - Student's grade of enrollment.

Gender - Student's gender.

Ethnicity - Student's race/ethnicity.

Mother Name - Student's mother's name.

Mother Language - Student's mother's primary spoken language.

Mother Home Phone - Student's mother's home number.

Mother Cell Phone - Student's mother's cell number.

Mother Work Phone - Student's mother's work number.

Mother Beeper - Student's mother's beeper number.

Mother Email - Student's mother's email address.

Father Name - Student's father's name.

Father Language - Student's father's primary spoken language.

Father Home Phone - Student's father's home phone number.

Father Cell Phone - Student's father's cell number.

Father Work Phone - Student's father's work number.

Father Beeper - Student's father's beeper number.

Father Email - Student's father's email address.

Guardian Name - Student's guardian's name.

Guardian Language - Student's guardian's primary spoken language.

Guardian Home Phone - Student's guardian's home phone number.

Guardian Cell Phone - Student's guardian's cell number.

Guardian Work Phone - Student's guardian's work number.

Guardian Beeper - Student's guardian's beeper number.

Guardian Email - Student's guardian's email address.

Emergency Name - Student's emergency 911 contact's name.

Emergency Home Phone - Student's 911 emergency contact's home phone number.

Emergency Cell Phone - Student's 911 emergency contact's cell number.

Emergency Work Phone - Student's 911 emergency contact's work number.

Emergency Beeper - Student's 911 emergency contact's beeper number.

Student's Home Phone - Student's home phone number.

Student's Cell Phone - Student's cell phone number.

Student's Email - Student's email address.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Setup - The user may change the settings previously selected for running the program.

Print - To find the print instructions, follow this link: Standard Print Options.

Communicate - This will allow a user to email or call selected students. There is a security requirement to use the Communicate button that needs to be set up in User Management by your district's administrator. To set up the security, you need a category of Telephony and a program of Communicate Button.

All students on the list will be called. If you want to call selected students, highlight the student(s) that you want to call. Then choose Call, and you will be transferred to the Student Event message set up box. The chosen students will already be listed in the Select Individual Students area. Follow the instructions for Student Event Messages.

All students on the list will be emailed. If you want to email selected students, highlight the student(s) that you want to email. Then choose Email. Enter the Subject and message to your email. You can change your font type, font size, font color, etc. Choose to send to student only or Parent/Guardian and then click Send or Cancel.

Print Letters - The user may print letters for the selected students in the table.

Email Letters - This allows the user to email the specified letters to the parent of the selected students in the table.

Help - Takes you to the Help website for written instructions and instructional videos.

Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video

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