Attendance By School and Ethnic

This program will generate a report that gives a school by school total enrollment with the enrollments counts by ethnicity and the counts of absences by ethnicity. It will also give the percents of each of these counts.

Menu Location

On the left navigation panel, select Attendance > Count > Attendance by School and Ethnic.

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on your security settings. You will be limited to your district only.

School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.

Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.

Gender - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.

Sports - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.

Clubs - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to select the desired club(s) to view.

Programs - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.

Special Codes - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in the field to the right of Special Codes to select the desired special code(s) to view.

Skip codes - Records that have the skipped codes will not be considered by the program.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

SpEd, 504, LEP - Examples that limit information on the report include Show Sped Only, Non Sped, both (all); show 504 Only, Non 504,' both (all); show LEP Only, Non LEP, both (all). Examples that indicate whether or not to include information on the report include show LEP, show counselor, show school name and show class period.

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Column Headers

Sch - School

School Name - Name of the school

Enroll - Total count of all students enrolled at the school

W Enr - Count of white students enrolled

W % Enr - Percent of white students enrolled

W Abs - Count of absences of white students

W % Abs - Percent of absences of white students

B Enr - Count of black students enrolled

B % Enr - Percent of black students enrolled

B Abs - Count of absences of black students

B % Abs - Percent of absences of black students

H Enr - Count of Hispanic students enrolled

H % Enr - Percent of Hispanic students enrolled

H Abs - Count of absences of Hispanic students

A Enr - Count of Asian students enrolled

A % Enr - Percent of Asian students enrolled

A Abs - Count of absences of Asian students

A % Abs - Percent of absences of Asian students :

NA Enr - Count of Native American students enrolled

NA % Enr - Percent of Native American students enrolled :

NA Abs - Count of absences of Native American students

NA % Abs - Percent of absences of Native American students

HA Enr - Count of Hawaiian/Pacific Islander students

HA % Enr - Percent of Hawaiian/Pacific Islander students :

HA Abs - Count of absences of Hawaiian/Pacific Islander students :

HA % Abs - Percent of absences of Hawaiian/Pacific Islander students

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Setup - Click to go back to the Setup box.

Print - To find the print instructions, follow this link: Standard Print Options.

HELP - Click the Help button on the bottom of the page to view written instructions and/or videos.

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