Perfect Attendance Audit

Video How-to

Perfect Attendance Audit video

Menu Location

On the left navigation panel select Attendance > Lists > Perfect Attendance Audit.

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on your security settings. You will be limited to your district only.

School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.

Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.

Homeroom - The teacher who is assigned a group of students in addition to the regular classes that they teach. Leave blank if all homerooms are to be included into the report. Otherwise click in the field to the right of Homeroom to select the desired homeroom(s) to view.

From Date - This is the date to start perfect attendance.

To Date - This is the end date of the search for perfect attendance.

EDates As Of - This will direct the search to only include the students with an entry date as of the date selected or before.

Skip Codes - This will allows the search to ignore certain attendance codes when counting the number of days absent. Click in the field and select the codes.

• Skip Tardies -
• Include Previous Schools -
• Run for Multiple Years -
  • Multiple Years -

To find definitions for standard setup values, follow this link: Standard Setup Options.

• Edates as of will direct the audit to only include the students with an entry date as of the date selected or before.
• Skip Codes allows the audit to ignore certain attendance codes when counting the number of days absent. Click in the field and select the codes to skip and click "OK".
• Skip Tardies - Check to have the audit ignore any Tardy To Class (attendance code 14).
• Include Previous Schools - Check to include a student`s attendance records from other schools within the district.
• Run for Multiple Years - Check to have the report run for more than the current year. Students will be listed for every year they had perfect attendance.
• Perfect Attendance in Selected Years - Check to require that student have perfect attendance in all the selected years in the Run for Multiple Years area. Only those students who have perfect attendance in all the selected years will be listed.

Choose Option 1 or Option 2.

• Complete Option 1, Instances Of and Minutes Absent to determine how many times a student can have a certain number of minutes absent and still have perfect attendance.
• Choose Option 2 if the report is to use the full day/half day rules.

OK - Click to continue.

A list of students will appear on the screen who, based on the setup options, are considered to have perfect attendance.

Main

Column Headers

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Communicate Button

The Communicate button will allow a user to email or call selected students. There is a security requirement to use the Communicate button that needs to be set up in User Management by your district's administrator. To set up the security, you need a category of Telephony and a program of Communicate Button.

All students on the list will be called. If you want to call selected students, highlight the student(s) that you want to call. Then choose Call, and you will be transferred to the Student Event message set up box. The chosen students will already be listed in the Select Individual Students area. Follow the instructions for Student Event Messages.

All students on the list will be emailed. If you want to email selected students, highlight the student(s) that you want to email. Then choose Email. Enter the Subject and message to your email. You can change your font type, font size, font color, etc. Choose to send to student only or Parent/Guardian and then click Send or Cancel.

Print Options

To find the print instructions, follow this link: Standard Print Options.