Print Class Rosters

This program will provide a user a way to print the class roster(s) for one teacher, a small group of teachers, or all teachers. There is a select teacher function or an all teachers function.

Video

Print Class Rosters video

Menu Location

On the left navigation panel, select Scheduling > Lists > Print Class Rosters.

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Print by Homeroom (Form Type Only) - Checking this box will give a class roster for each homeroom teacher for each teacher selected using the Print Form button only.

Print Student Mailing Addresses (Form Type Only) - Select to print the student's mailing address when using the Print Form button. This option cannot be used if 'Print Student Physical Addresses (Form Type Only)' is selected.

Print Student Physical Addresses (Form Type Only) - Select to print the student physical address when using the Print Form button. This option cannot be used if 'Print Student Mailing Addresses (Form Type Only)' is selected. If a physical address is not in the Student Master record the mailing address from the Student Master record will be used.

Print by Advisor (Form Type Only) - Checking this box will give a class roster for each advisor for each teacher selected using the Print Form button only. This will print either advisor or counselor, depending on which one is selected.

Print Team (Form Type Only) - Select to print the student's assigned team on the form.

Print 504 Status - Select to print each student's 504 status on the roster.

Print Sped Status - Select to print student's Special Education status on the roster.

Only Name and Signature On Report - When printing rosters using "Print Forms", show only the student name and a place for student signatures on the roster.

Print Telephone - Checking this box will print each student's home phone number on the roster and CSV export. This option will either print the student's phone number or the student's birthday, depending on which one is selected.

Print Special Codes - Adds a column to print Special Codes when using Print Form

Print only selected semesters and class periods - This affects the PRINTING of rosters.

• Check this if you want to print all 1st semester rosters even if they have a 2nd semester class. Then, only the semesters and class periods chosen at the bottom of the page will print. *Again, checking this box will give you only the semesters and class periods chosen on the bottom of the page.

• Uncheck this and classes that have students in the 1st semester will print AND the 2nd semester will print also.

Print LEP - Checking this box will print the student's LEP status.

Print by Counselor (form type only) - Checking this box will print the Counselor on the form. This will print either advisor or counselor, depending on which one is selected.

Print Co Teachers - Checking this box will show one or more co teachers on the roster.

Show SSN on Report - Checking this box will show SSN if you have security permission to see SSN.

Hide SIDNO and State ID - Hide the selection on the printed document.

Print SIS School - This option will print the SIS school instead of enrollment school.

Print Birthday - This will print the student's birthday. This option will either print the student's phone number or the student's birthday, depending on which one is selected.

Print Custom Codes - Adds a column to print Custom Codes when using Print Form

Select Custom Codes to Display - Select the custom code to have only the student with the chosen custom code appear on the rosters. The user must also check the same custom codes from the Filters, Custom Codes field. Note, this is not a filter and the Load count numbers will not change

Select Special Codes to Display - Select the special code to have only the student with the chosen special code appear on the rosters. The user must also check the same special codes from the Filters, Special Codes field. Note, this is not a filter and the Load count numbers will not change.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Filters

Teacher - Select teacher's name(s)

Transcript Groups - Select transcript group(s)

Courses - Select course(s)

Special Codes - Choose the special code(s) to have only the student with the chosen special code appear on the rosters.

Custom Codes - Select the custom codes created in the Custom Codes Management to filter the student list.

Sped - Choose All, Sped Only, or Non Sped to print rosters with All students, Special Ed students only, or Non Sped (Regular ed) students only.

Remote - Choose All, Remote Only or Non Remote to include/exclude students from your school who travel to remote schools.

504 - Choose All, 504 Only, or Non 504 to print rosters with All students, 504 students only, or Non 504 students only.

LEP - Choose LEP only, or non LEP to print rosters with All students, LEP students only, or Non LEP students only.

OK - Click to continue.

Cancel - Click to cancel your selections.

Main

Column Headers

Teacher Name - Name of the teacher of the course in which the student is enrolled.

Teacher ID - Identification number of the staff.

Course - Name(s)/Codes(s) of the course(s) in which the student is enrolled or as listed in the Master Schedule or Course Catalog.

State Course Code - State Course Code number.

GD - Grade of course.

Section - Section number of courses/subjects as generated from the Master Schedule Editor.

PD - Section's class period.

Room - Section's class room.

Sem, S1, S2, etc. - Semester, Ex: 1st semester, 2nd semester.

Count, C1, C2, etc. - Student count in each course.

Sch - School number.

District (Dist) - District in which the student is enrolled.

Rem - Displays a "Y" if this course is a Remotely Scheduled Course.

Team - Team name.

Email - Teacher's work email.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Reset - removes all check boxes

All - select all check boxes

Semester - click in box to choose semester(s) for which you need to print rosters

Class Period - class period(s) for which you need to print rosters

Setup - Click to go back to the Setup box.

Print Form button - prints the rosters for the selected classes

Print Table button - prints the table

Export Roster - export using a list format to a 'csv' file

Printing Rosters for a Teacher or Group of Teachers for a Single Period or Multiple Periods

To select the teacher, click the check box to the left of the teacher's name for each period for which rosters are needed or use the filter tab and choose the teacher.

Select the semester at the bottom of the screen. If you select more than one semester, you will get a roster for each semester selected.

Select period(s) at the bottom of the screen. If you leave the class period blank, all class periods will print.

Printing Rosters for One or More Periods for ALL Teachers

Click the ALL button at the bottom of the screen to choose all teachers.

Select the semester(s) and class period(s) or leave blank for all semesters and class periods.

Print - This will allow the user to print the report.

Exporting Rosters Using the 'Export Roster' Button

Click on the Export Roster button at the bottom of the screen.

A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.

Select CSV and click the Print button. Due to the variety of Excel versions, XLS is not recommended.

A file name will appear below the list of options. This name can be edited. Do not include an extension; it is already found outside the name field.

Choose the export type delimiter, then click OK

Click the print button and the file will be downloaded to your computer. Depending on the operating system the file can be accessed from the screen or from the downloads folder on your computer.

Find the file and save it/move it to the location desired.

Print Form

In the printout, numbers will be displayed to show Ethnic codes UNLESS a student has both a primary ethnic value and a secondary ethnic value in the Student Master. In this case, an M will be displayed to show multiple ethnic values chosen for that student.

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