Perfect Attendance Audit

This program will provide the user with a list of students with perfect attendance.

• This program will also provide the user the list of students with no tardies:

In the Skip Codes, select all codes except for code 14.

Choose option 1, and choose 0 Instances for 0 minutes. Click OK.

Video How-to

Perfect Attendance Audit video

Menu Location

On the left navigation panel select Attendance > Lists > Perfect Attendance Audit.

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave the field blank if all grade levels are to be included. Otherwise, choose the desired grade.

From Date - This is the date to start perfect attendance.

To Date - This is the end date of the search for perfect attendance.

EDates As Of - This will direct the search to only include the students with an entry date as of the date selected or before.

Skip Codes - This will allows the search to ignore certain attendance codes when counting the number of days absent. Click in the field and select the codes.

Skip Tardies - Check the box to exclude tardies.

Skip Check Outs - Skip attendance record if they have a check out time after the start of school time.

Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Include Previous Schools - Check the box to include previous school's attendance records (within the district) as well as the current school.

Include Address - Include the student mailing address. If no mailing address is found, the physical address will be used.

Run for Multiple Years - Check the box to run for multiple school years. Once this box is checked, the box below will highlight.

Multiple Years - By clicking in this box, a list of school year will appear to select from to run.

Perfect Attendance in Selected Years - Check this box to indicate Perfect Attendance in Selected Years. Once this box is check, the option below will highlight.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Title - This text field will allow the user to type in a "marking period" title rather than "school year" title that is defaulted on the last line of the certificate.

Name Format - Choose the format for which you want the student's name to be displayed on the certificate.

Last First Middle - Select this to print the student's last name first, then first name and then middle name, to print on the Perfect Attendance Certificate.

First Middle Last - Select this to print the student's first name first, then middle name and then last name, to print on the Perfect Attendance Certificate.

Last First - Select this to print the student's last name first, then first name, to print on the Perfect Attendance Certificate.

First Last - Select this to print the student's first name first, then last name, to print on the Perfect Attendance Certificate.

Choose: Option l - Minutes - District/School Allows

Column - Leave blank to include all columns. Click to obtain a pick list of columns that can be selected to view on the report.

Report - The user can click in this box to select a report that was previously created.

Instances - This is the number of times (days) a student is allowed to be absent and still have perfect attendance.

Minutes Absent - This will determine how many times a student can have a certain number of minutes absent and still have perfect attendance.

Choose: Option 2 - Use Full/Half Day Rules

Choose: Option 3 - Use Accumulated Minutes Absent

Use Full and Half Day Rules - This option is grayed out and no longer available.

Filters - Click to show additional filters.

Grade - Click to select grade(s).

Homeroom - Leave blank if all homerooms are to be included into the report. Otherwise, choose the desired homeroom.

Custom Codes - Select Custom Codes created in the Custom Code Management to filter the student list.

Exclude Custom Codes - Select Custom Codes created in the Custom Code Management to filter the student list.

Sped:

All - Select this to show all students.

Sped Only - Select this to show Sped only students.

Non Sped - Select this to show Non Sped students

504:

All - Select this to show all students.

504 Only - Select this to show 504 only students.

Non 504 - Select this to show Non 504 students.

LEP:

All - Select this to show all students.

LEP Only - Select this to show LEP only students.

Non LEP - Select this to show Non LEP students.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Column Headers

Dis - Student's district of enrollment based on the most recent year chosen from the multiple year box.

Sch - Student's school of enrollment based on the most recent year chosen from the multiple year box.

School Name - The name of the school.

Student Name - The student's name.

SIDNO - The students identification number.

Grade - The student's grade level.

Homeroom Teacher - The student's homeroom teacher.

Year - The year of enrollment based on the most recent year chosen from the multiple years box.

Address 1 - Student's mailing address line 1.

Apt/Lot/Ste - Student's mailing address line 2.

City - Student's mailing address city.

State - Student's mailing address state.

Zip - Student's mailing address zip.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Print Certificate - The example shown, used the Run for Multiple Years, option. NOTE the year range.

Communicate

This will allow a user to email or call selected students. There is a security requirement to use the Communicate button that needs to be set up in User Management by your district's administrator. To set up the security, Category of Telephony and a program of Communicate Button.

• Call - By selecting this option, a popup screen of Student Event Messages will appear. Follow the instructions.

• Communicate - By selecting this option, a popup box will appear to input a subject and message. Emails can be sent to student and/or parent/Guardian.

• Cancel - By selecting this option, it will cancel the communication.

Help - Click to view written instructions and/or videos.

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