Attendance Summary Report

This program will generate an attendance total and percentage for students along with attendance details using a chosen time frame.

Menu Location

On the left navigation panel, select Attendance > Lists > Attendance Summary Report.

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave the field blank if all grade levels are to be included. Otherwise, choose the desired grade level(s).

Homeroom Teacher - Leave blank if all homerooms are to be included into the report. Otherwise, choose the desired homeroom(s).

Active - Choose All, Active only, or Active Span. Active Only is for all students without a leave date. Active Span is for active students without a leave date or that have a leave date within the From Date and To Date.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Skip codes - Records that have the skipped codes will not be considered by the program.

Team - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team(s).

Minimum Absences - Enter 3 in the box

Page Break - Click in the box and then click on your choice: None, School, Homeroom, Grade, or Advisor.

Show - Examples that limit information on the report include Show Sped Only, Non Sped, both (all).

Club - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club(s).

Sport - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport(s).

Program - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program(s).

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code(s).

Custom Codes - Select Custom Codes created in the Custom Codes Management to filter the student list.

Show Remote Scheduled - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.

Military Students Only - Click here to show only military students.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Column Headers

Sch - School site number

School Name - Name of school

Student Name - Student's full name

DOB - Student's date of birth

Age - Age of student

Sped - Special Education students

Homeroom - Student homeroom

F--Count of Full days absent (51% of the day)

H--Count of Half days absent (26% of the day)

O--Count of times absent that does not meet the definition of either full or half day (less than half day absent) will show in the Other column

S--Count of days absent because of disciplinary suspension

E--Count of excused absences

ND--Count of days absent due to extenuating (N) circumstances and doctor excuses (D)

OP--Count of days using other (O) reasons or present (P).

D Pres--Total number of days present

P Pres --Total percent of days present

SIDNO - Student's identification number

Grade - Student's grade of enrollment

Advisor - Name of the advisor to which the student has been assigned

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

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Attendance Main Page

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JCampus Main Page