Year to Year Gain-Loss Tracking

This program will allow the user to compare current year students vs last year students for analysis of entry/gain/transfers. Students in the previous year and not in the current year are listed as a loss. Students in the current year and not in the previous year are listed as a gain. Previous year seniors with a retained code are included in the list.

Menu Location

On the left navigation panel, select Student Master > Lists > Year to Year Gain-Loss Tracking.

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

Prev Year - Defaults to the previous year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Grade level of students whose names are to be included on a report. Leave the field blank if all grade levels are to be included.

Gender - Gender of students whose names are to be included on a report. Leave the field blank if both genders are to be included.

Ethnic - Ethnicity of students whose names are to be included on a report. Leave the field blank if all ethnics are to be included.

Sped:

All - Select to view all students.

Sped Only - Select to view only Sped students.

Non Sped - Select to view only non Sped students.

504:

All - Select to view all students.

504 Only - Select to view only 504 students.

Non 504 - Select to view only non 504 students.

LEP:

All - Select to view all students.

LEP Only - Select to view only LEP students.

Non LEP - Select to view only non LEP students.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Column Headers

School - Student's school of enrollment

Name - Student's name

Sidno - Student identification number

Gender - Student's gender

Ethnic - Student's race/ethnicity

Entry Code - Student's entry code into the school

Entry Date - Student's entry date into the school

Leave Code - Student's leave code from the school

Leave Date - Student's leave date from the school

Gain/Loss - Indicates if the school gained the student or lost the student

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.