Audit Request Validity

This program will evaluate the student's request and provide information to help you with scheduling.

Video How-to

Audit Request Validity video

Menu Location

On the left navigation panel, select Scheduling, Lists, Audit Request Validity.

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on your security settings. You will be limited to your district only.

School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.

Student Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.

Special Codes - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in the field to the right of Special Codes to select the desired special code(s) to view.

Clubs - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to select the desired club(s) to view.

Sports - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.

Counselor - Choose a counselor, or leave blank if all counselors are to be included into the report.

Active Only - Select to limit to Active Students only.

As-of-date - Limits the list to those students who are actively enrolled as of the date selected.

Sped - All, Sped Only, Non-Sped - classification of Sped

No Semesters - Select the number of semesters your school has for your grade(s) processing.

No ClsPrd - Select the number of periods per day your school has for your grade(s) processing.

Show All, Opt3 Only, Non Opt3 - Special Code

Select Core Groups - Select the transcript group codes to have the credits requested counted for each student in the CG column

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Column Headers

Student Name - Student's Full Name

SIDNO - Local ID of the student

Grade - Student's grade level

TG1 - TG9 are the total number of credits requested per transcript group number

TG1 - English

TG2 - Computer

TG3 - Math

TG4 - Social Studies

TG5 - Science

TG6 - Health and P.E.

TG7 - Foreign Language

TG8 - Vocation ED Electives

TG9 - Regular ED Electives

TC - Total number of credits for all requested courses

CG - Total number of credits for selected core transcript groups. See "SELECT CORE GROUPS" above.

EL - Total number of credits for elective courses

PS - Total number of credits short of the normal number of credits for a school day

PO - Total number of credits over the normal number of credits for a school day

TP - Total number of credits requested that are TOPS course. For this field to be populated, course will need to be flagged with a "T" for primary TOPS courses or flagged with a "t" for TOPS substitute courses.

HA - Total number of half credit courses requested

No Code Type - Number of courses requested by the student that have no course code type assigned to it in the Course Catalog.

Core - Number of courses requested by the student that have course code types of core assigned to it in the Course Catalog.

Elective - Number of courses requested by the student that have course code type of elective assigned to it in the Course Catalog.

OB - Total number of courses that are obsolete in the course catalog. Click on the number to view the request

DU - Total number of duplicate requests. Click on the number to view the request. This is only used before students scheduled.

UN - Total number of unscheduled requests

TR - Total number of requests

NC - Total number of requests that do not match any courses in the course catalog. Click on the number to view the request

MS - Total number of requests that do not match any courses in the Master Schedule Editor. Click on the number to view the request

RT - Total number of teachers requested. Click on the number to view the request

GDL - Total number of requests that have a grade level error. Click on the number to view the request

CONVERT PAR REQ - Recommendations for requests the parents have made through the Student Progress Center. Click on the number to view the recommendations.

After reviewing the parent's recommendations, if accepted, place a check by the recommendations then click "Convert Records". Otherwise, simply ignore the recommendations and close the screen.

To convert all parent recommendations, click "Convert Parent Requests".

CONVERT PAR REQ ALT - Recommendations for alternates to the requests the parents have made through the Student Progress Center. Click on the number to view the recommendations and close the screen.

After reviewing the parent's recommendations, if accepted, place a check by the recommendations then click "Convert Records". Otherwise, simply ignore the recommendations and close the screen.

To convert all parent recommendations, click "Convert Parent Requests".

To find definitions of commonly used column headers, follow this link: Common Column Headers.

There are total boxes along the bottom of the screen that will show you more detailed information.

Total Students - Total number of students processed

Scheduled - Total number of students fully scheduled

Unscheduled - Total number of students with at least one unscheduled request or no requests

Students With Requests - Total number of students with at least one request loaded

Students With No Requests - Total number of students with no requests loaded

Bottom

Help - Click to show help for this program.

Setup - Click to display the setup screen.

M Sched - Click to display the master schedule selection screen.

Print - This will allow the user to print the report.

Select All - Click to select all students for parent request conversion.

Un-Select All - Click to un-select all students for parent request conversion.

Convert Parent Requests - Click to convert the selected student's parent request(s).

Top

YR - Displays the school year selected on the setup box.

DIST - Displays the school district.

SCH - Displays the schools selected on the setup box.

Action Menu

Master Schedule Editor - Select this option to open the Master Schedule Editor.

Help - Select this option to go to the scheduling help documentation.

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