Proof List

The Proof List is run to check staff absence information for issues like Start / End Dates do not match Days, missing fund source, or other types of common errors.

Menu Location

In the left navigation panel, select Human Resources > Lists > Proof List.

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on your security settings. You will be limited to your district only.

Date From - Set the start of the date range to check staff attendance records.

Date To - Set the end of the date range to check staff attendance records

Use Date Format MM/DD/YYYY - Select this option to show this date format on the report. If unchecked, the year (YYYY) will be listed first.

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Column Headers

Sch - School site number

Staff SID - Absent staff members staff ID or SSN

Staff Name - Absent staff member's name

Sub SID - Substitute's staff ID or SSN

Sub Name - Substitute's name

Start - Start date for absence date range

End - End date for absence date range

Reason - Reason employee is absent

Dr. - Was a Dr.'s excuse submitted

Days - Number of days employee was absent

T Days - Total days employee was absent

Hrs - Number of hours the employee was absent

T Hours - Total number of hours the employee was absent

Cls - Employee class code for this absence record

Cd - Employee type code for this absence record

SFC - Substitute's funding source

Error - Review this column for any error codes listed. TIP: Click the Err column title to sort the errors from low (no errors) to high (rows with errors).

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

HELP - Click the Help button on the bottom of the page to view written instructions and/or videos.

Legend button is provided to look up the description of the Error code. If there are errors to fix, the user would go back to the Employee Attendance Posting program to resolve, then run the Proof List again to check if the errors have been cleared out.

Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video

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Human Resources Main Page

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