Difference between revisions of "Attendance Summary Report"

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[[File:attsummarysetup.png]]
 
[[File:attsummarysetup.png]]
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
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all schools in your district.
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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'''Homeroom Teacher''' - The teacher who is assigned a group of students in addition to the regular classes that they teach. Leave blank if all homerooms are to be included into the report.
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Otherwise click in the field to the right of Homeroom to select the desired homeroom(s) to view.
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'''Active''' - Choose All, Active only, or Active Span.  Active Only is for all students without a leave date.  Active Span is for active students without a leave date or that have a leave
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date within the From Date and To Date.
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
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'''Skip codes''' - Records that have the skipped codes will not be considered by the program.
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'''Team''' - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the
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right of Teams to select the desired Teams(s) to view.
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'''Minimum Absences''' - Enter 3 in the box
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'''Page Break''' - Click in the box and then click on your choice: None, School, Homeroom, Grade, or Advisor.
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'''Show''' - Examples that limit information on the report include Show Sped Only, Non Sped, both (all).
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'''Club - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to
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select the desired club(s) to view.
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'''Sport''' - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.
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'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.
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'''Special Codes''' - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in
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the field to the right of Special Codes to select the desired special code(s) to view.
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'''Show Remote Scheduled''' - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.
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'''Military Students Only''' - Click here to show only military students.
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'''OK''' - Click to continue
  
 
To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 
To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
  
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For other set up values not listed in the standard set up list:
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==Main==
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*Select '''Skip Codes'''. These are non-attendance codes that you do not want to be considered for the report. Be sure to select all numeric codes for the same alpha code. For example, if you select 03 P to be skipped then you must also select 04, 11, 34, 37, 40, 42, 45, and 47.
 
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*If your school is using '''Teams''', you can limit this summary to one or more teams. Make your selection similar to select more than one grade, gender, etc.
 
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*Enter the '''Minimum Absences'''.
 
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*Enter the '''Page Break''' type: None, School, Homeroom, Grade, or Advisor.
 
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*Select to '''Show''': All, Sped Only, Non sped.
 
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*Click the check box to '''Show Remote Only'''.
 
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**If your school does NOT offer any remote classes, this feature does not apply.
 
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**As a school that offers remote classes, by checking this box the list of students will be those from other schools in your district that attend classes on your campus. Students from your school will not be on the list if this box is checked.
 
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Click '''Ok''' to move to the next screen.
 
  
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[[File:attsummarymain.png]]
  
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'''Column Headers'''
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===Column Headers===
  
 
To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
 
To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.

Revision as of 09:54, 17 April 2018

This program will generate an attendance summary for the students selected from the set up window.

Menu Location

Attsummarymenu.png


On the left navigation panel, select Attendance > Lists > Attendance Summary Report.

Setup Options

Attsummarysetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on your security settings. You will be limited to your district only.

School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this

value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or

all schools in your district.

Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,

click in the field to the right of Grade(s) to select the desired grade level(s) to be included.

Homeroom Teacher - The teacher who is assigned a group of students in addition to the regular classes that they teach. Leave blank if all homerooms are to be included into the report.

Otherwise click in the field to the right of Homeroom to select the desired homeroom(s) to view.

Active - Choose All, Active only, or Active Span. Active Only is for all students without a leave date. Active Span is for active students without a leave date or that have a leave

date within the From Date and To Date.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Skip codes - Records that have the skipped codes will not be considered by the program.

Team - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the

right of Teams to select the desired Teams(s) to view.

Minimum Absences - Enter 3 in the box

Page Break - Click in the box and then click on your choice: None, School, Homeroom, Grade, or Advisor.

Show - Examples that limit information on the report include Show Sped Only, Non Sped, both (all).

Club - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to

select the desired club(s) to view.

Sport - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.

Program - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.

Special Codes - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in

the field to the right of Special Codes to select the desired special code(s) to view.

Show Remote Scheduled - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.

Military Students Only - Click here to show only military students.

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Attsummarymain.png

Column Headers

To find definitions of commonly used column headers, follow this link: Common Column Headers.

For other columns not listed in the common column list:

  • F--Count of Full days absent (51% of the day)
  • H--Count of Half days absent (26% of the day)
  • O--Count of times absent that does not meet the definition of either full or half day (less than half day absent) will show in the Other column
  • S--Count of days absent because of disciplinary suspension
  • E--Count of excused absences
  • ND--Count of days absent due to extenuating (N) circumstances and doctor excuses (D)
  • OP--Count of days using other (O) reasons or present (P).
  • Days Present--Total days present.


Print Options

To find the print instructions, follow this link: Standard Print Options.


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