Difference between revisions of "DRC E-Direct Export"
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+ | '''Export''' - Click to build the files and export them to JDrive. | ||
+ | '''Setup''' - Click to go back to the Setup box. | ||
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+ | '''HELP''' - Click the '''Help''' button on the bottom of the page to view written instructions and/or videos. | ||
='''Q & A'''= | ='''Q & A'''= |
Revision as of 09:45, 29 March 2018
"DRC" - stands for Data Recognition Corporation. This program gives the user the ability to export the files needed to submit to "E-Direct" Louisiana testing programs.
- This is the report needed for End of Course (EOC) rosters.
- LEAP Alternative Assessment (LAA 1)
- English Language Development Assessment (ELDA)
- Louisiana Educational Assessment Program (LEAP)
- The state’s online formative assessment system (EAGLE).
Menu Location
On the left navigation panel, select Student Master > Interfaces > DRC E-Direct Export.
Setup Option
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on your security settings. You will be limited to your district only.
School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all
schools in your district.
Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
Transcript Group(s) - Select transcript group(s) each time before clicking in the boxes below to select the courses, or empty for all transcript groups.
Class Period - A numeric value that indicated the period of the day a course is offered according to the Master Schedule Editor. To select all class periods leave the field blank or click
in the field and select the check box at the top of the list of class periods; to select one or more class periods click in the field and select the desired class period(s) from the popup list.
Course Name - Select course name
File Version - Select the file version to export practice or live. This only applies when exporting student records. 1.0 Practice, 1.4 Live, 2.0 Kindergarten - This only applies when
exporting student records, 3.0 Live - Use for accommodations that pull from the 504 tab and/or the Country Entry on Student Master. The accommodations do not pull from special ed accommodations
at this time.
Export SIS School - Select to report the student's "SIS" school.
P11 Agreement - This option only applies when exporting student records. Select P11 if your district has opted into the LDOE data sharing agreement which exports the student's full name
and birth date.
Record Type - Select the record export type. Student exports student records and teacher exports teacher records. Select a box:
Student File - export student records
Teacher File - export teacher records (no longer used)
User File - currently (2016) used to export teacher records (instead of the Teacher File)
File Type - Select the file type export. Whole district exports all records in a single file for the whole district. Per School creates an export file for each student. Per 99 Students
creates a file with less than 100 records per file. Select a box:
Whole District - District exports all records in a single file for the whole district.
Per School - Creates an export file for each school.
Per 99 Students - Creates a file with less than 100 students per file.
OK - Click to continue
To find definitions for standard setup values, follow this link: Standard Setup Options.
Main
Column Headers
District Code - Student's district of enrollment
School - Student's school of enrollment
Louisiana Secure ID Number - Student's state assigned identification number
Student's Last Name - Last name
Student's First Name - First name
Student's Middle Initial - Middle initial
Gender - Student's gender
Date of Birth - Student's date of birth
Grade - Student's grade of enrollment
Hispanic or Latino - Student is Hispanic or Latino
American Indian/Alaskan Native - Student is American Indian or Alaskan Native
Race/Asian - Student is Asian
Black or African American - Student is Black or African American
Native Hawaiian/Other Pacific Islander - Student is Native Hawaiian or Other Pacific Islander
White - Student is white
COE on File for Migrant Student - Coe on file for migrant student
Student's Special Education Student Status - 0=Regular, 1=Special Education, and 2=Gifted/Talented
Special Education Exceptionality - Exceptionality Code
Limited English Proficient - Student's limited english proficient status
Section 504 - Student's section 504 status
McKinney-Vento Act - Student's McKinney-Vento Act status
English Language Arts - ELA text to speech accommodation if needed by the student
English 1 - English 1 text to speech accommodation if needed by the student
English 2 - English 2 text to speech accommodation if needed by the student
Mathematics 3-8 TTS - Mathematics grades 3-8 text to speech accommodation if needed by the student
Geometry TTC - Geometry translated test content to Spanish accommodation if needed by the student
Soc Studies TTS - Social Studies text to speech accommodation if needed by the student
US History TTS - US History text to speech accommodation if needed by the student
To find definitions of commonly used column headers, follow this link: Common Column Headers.
To Export the file
When the user clicks Export, the files will be saved to the new JDrive.
Click export on the bottom of the page and you will get a note that the file(s) were successfully created.
The JDRIVE File System symbol is located in the upper right corner of your welcome page.
Click on the JDRIVE symbol (cloud) to view the folder where the files are stored.
Double click the DRC folder and you will see another folder.
The icon will be in the bottom left corner. Right click on the file icon and choose "Show in Folder". DO NOT OPEN THE FILE. This will show you where in your
computer it was saved. You can then choose to drag it to the desktop for an easier way to locate the file.
The file opens in a "print preview".
Now go to the Louisiana DRC e-DIRECT site to log on and upload your file(s). https://la.drcedirect.com/
Bottom
Export - Click to build the files and export them to JDrive.
Setup - Click to go back to the Setup box.
HELP - Click the Help button on the bottom of the page to view written instructions and/or videos.
Q & A
Question: Is it possible to have the capability to complete an export by selecting specific students? This will be helpful when adding transferred students.
Answer: When uploading a file to DRC E-Direct, the system automatically deletes all records before uploading the data in the file. Therefore doing a partial file would not be possible.