Audit Requests to Transcripts

The Audit Requests to Transcripts creates a list of students with courses requested that are already on their transcripts. This will give the counselors another tool to make sure that students are properly schedule to either retake courses or to make sure they do no duplicate courses accidentally.

Menu Location

On the left navigation panel, select Scheduling > Lists > Audit Requests to Transcripts.

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on your security settings. You will be limited to your district only.

School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.

As Of Date - Limits the list to those students who are active as of the date selected.

Grades - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the Grades field to to select the desired grade level(s) to be included.

Select Gender - Click in the Gender field to select a specific gender. Leave the field blank if both genders are to be included.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Click the OK button to bring up the requested list of students

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Column Headers

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Sch - Displays the 3-digit school code.

Last Name - Displays the student's Last Name.

First Name - Displays the student's First Name.

Middle Name - Displays the student's Middle Name.

SIDNO - Displays the 7-digit student ID number.

Grade - Displays the grade level of the student.

Gender - Displays the gender of the student.

Section - Displays the section number for the course.

Course - Displays the name of the course (Algebra I, Reading, etc.).

Teacher - Displays the name of the Teacher who taught the course.

Stu TGrade - Displays the student's transcript grade level.

TGrade - Displays the transcript marking period grade for the student for the named course for the indicated marking period.

Marking Period - Displays the marking period for the indicated grade.

TDate - Displays the transcript record date.

ST CODE - Displays the LDOE code for the indicated course.

TYear - Displays school year the course was taken.

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Setup - the user may change the settings previously selected for running the program

Print - To find the print instructions, follow this link: Standard Print Options.

Help - takes you to the Help website for written instructions and instructional videos

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