Print Student Schedules

This program will print the schedules for individual students, schedules for small groups, or the schedules for all students.

Video

Print Student Schedules video

Menu Location

Click on Scheduling. Under Lists, select Print Student Schedules.

Setup Options

To find definitions for standard setup values, follow this link: Standard Setup Options.

Year--Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District--Default value is based on your security settings. You will be limited to your district only.

School--Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.

Filters (tab)

Grade: Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.

Gender: Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.

Ethnic: Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of Ethnic to select the desired ethnic(s) to be included.

Special Codes: Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in the field to the right of Special Codes to select the desired special code(s) to view.

Team: This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the right of Teams to select the desired Teams(s) to view.

Homeroom: The teacher who is assigned a group of students in addition to the regular classes that they teach. Leave blank if all homerooms are to be included into the report. Otherwise click in the field to the right of Homeroom to select the desired homeroom(s) to view.

Counselor: Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.

Advisor: Selects students for this report based on the Advisor that have been assigned to individual students.

Clubs: Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to select the desired club(s) to view.

Sports: Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view

Programs: Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.

SpEd, 504, LEP: Examples that limit information on the report include Show Sped Only, Non Sped, both (all); show 504 Only, Non 504,' both (all); show LEP Only, Non LEP, both (all). Examples that indicate whether or not to include information on the report include show LEP, show counselor, show school name and show class period.

Show Remote Scheduled: If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.

As of Date: This choice will list only those students who are actively enrolled as of the date selected in the date field.

Click OK or Cancel to proceed.

Print Option (tab)

Semester: Select the semester to print.

Class Period: Check to only display and print the period chosen when printing the student schedule. This is not a "Order to List" feature.

Scheds Per Page to limit the number of schedules to be printed per page. If you are going to distribute the schedules to students/parents, then select to print 1 per page.

Order to List: Allows for the list to be sorted in the desired way upon clicking OK. The options for sorting include:

• Alpha Order will sort/print the list alphabetically by the student's last name.
• Grade Order will sort/print the list alphabetically by the student's last name within the student's grade level.
• Homeroom Order will sort/print the list first by homeroom teacher name and then alphabetically by the student's last name.
• Team Order should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report.
• Advisor Order will sort/print the list first by Advisor name then alphabetically by the student's last name.
• Counselor Order will sort/print the list first by counselor name and then alphabetically by the student's last name.
• Class Period Order will sort/print the list first by classroom and then alphabetically by the student's last name.

• Print Locker information--includes the locker number and lock combination in the schedule header if this information is in the Student Master Record

• Print Comment - Select to print comment of schedule

• Include blank student schedules -- prints students that have no schedule

• Print AB DOW Titles-- if your school use AB DOW titles, it will print on the schedules

• Print unscheduled requests--these will be listed below the scheduled courses

• Only Show Students With Unscheduled Requests --print only students with at least one unscheduled request (can not limit by semester)

• Hide DOW Title - Hide the Days of the Week on the schedule

• Print Master Schedule Comments Instead Of DOW - prints comments from the comment column of the Master Schedule Editor

• Print Short Form (1 Schedule Per Page Only)-This program will allow you to print one student schedule per page for selected students

• Student Lunch ID -- Select to print students lunch ID's on the schedule

• Print Demographics - Select this option to print student demographic information and homeroom, counselor, advisor, team AT THE TOP OF THE SCHEDULES.

• Print State ID Numbers - Select to print the student's state ID on the schedule. Only available when printing one schedule per page

• Print Course State Code - Select to print the course record's state code on the student schedule when printed. Only available when printing one schedule per page.

• Print Course Long Names Instead of Short Names: Select this option to print the course long name instead of the course short names on the student's schedule when printed. The short name will print if no long name has been assigned to the course.

Click OK to move to the next screen. A list of students populates the screen per your settings.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Printing Single, Multiple, or All Students' Schedules To print one student's schedule click in the square to left of a student`s name.

To print schedules for multiple students click the square to the left of each name.

To print the schedules for all students click the square found above the list of student names.

Continue the printing process with the following steps.

• After selecting the name(s) of the student(s) click the print button located at the bottom of the page.
• If you included the print comments option in the setup box, a message box will appear. Type the message for the students using up to six lines in the comment box; then click continue.
• A print preview appears on the screen. Click the printer icon at the bottom right of the print preview. Then click the print button at the top right of the preview window.

Click OK or Cancel to proceed.

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