Attendance By Course and History

Video How-to

Attendance By Course and History video

YOU MUST HAVE A BELL SCHEDULE TO MAKE THIS PROGRAM WORK CORRECTLY

On the left, Click on Attendance. Under Count, select Attendance By Course And History.

Setup Box Options

To find definitions for standard setup values, follow this link: Standard Setup Options.

For other set up values not listed in the standard set up list:

• Place a check in the Only? to only use the absenses that occures at the specified school(s).
• From and To dates are to be set for your time span using the calendar or the drop down boxes
• Full (semester) Threshold: In two/four semester courses (all year courses), enter the number of absence days of which the programs needs to search.

• Select greater than/equal to or equal to, or less than/equal to the number of absences to be shown.

• Half (semester) Threshold: In one semester courses (half year courses), enter the number of absence days of which the programs needs to search.

• Select greater than/equal to or equal to, or less than/equal to the number of absences to be shown.

• Select attendance codes to be skipped by selecting the codes. These are absence codes that you do not want to count against the student using this report.
• Leave Students blank for all students to be selected or click in the field and place checks by the student(s) needed
• The seven small squares below the Students field can be selected as needed by the school.

• Carnegie Credit Courses Only - If checked, courses with 0 credit will not show on the report.
• Show Half/Full Totals in History - defaults to being checked
• Ignore "Do Not Post Grade" Courses - Select this option if you do not want to include sections where no grades are posted (Early Dismissal, etc.).

• Select either Address or Signature to be printed on the letters created by this report.
• Check Update Manually Posted Grades if a manually entered grade needs to be updated with the attendance failure asterisk(*).
• Select the Marking Period that will be used in calculating absences by clicking in the field to the right and then selecting the appropriate marking period(s).
• To remove students from the list that made a certain alpha grade (A, B, C, D, F) or lower, check Hide <= and then select the alpha grade from the drop down.
• To remove students from the list that made a certain numeric grade (0-100) or lower, check Hide <= and then enter the numeric grade.
• If Auto Fail is to be used at the end of a Term or Semester, select the marking period to which the attendance failure asterisk(*) will be posted by clicking in the Marking Period to Post * field.
• Remove * from selected marking period grades will allow the user to undo an attendance failure asterisk (*) by using the Auto Fail button.
• Display Long Course Names: Select this option to display the long course name.

• Default Language: Select the default language for the long course names.

• If Letters are to be printed with this report:

• Click the Letters button.
• A Letter Options box will appear. Click in the field to the right of Letter:.
• Select the appropriate letter by selecting the small square to the left of the letter title.
• Before selecting the letter, the letter can be previewed by selecting Preview at the bottom.
• If the letter is appropriate, click OK and Letter Options box disappears.

Select OK at the bottom of the setup box.

Column Headers

To find definitions of commonly used column headers, follow this link: Common Column Headers.

A list of students appear. Some of the students will already be checked/highlighted indicating who still needs a letter generated for them. The default behavior of the program is to not print previously printed letters. The program uses the Letter Log Report to make this determination.

If you want all students to receive a letter, select the small square to the left of each name. Select print letters. The letter(s) appears ready to print.

A history of the student’s absences can be selected by clicking on the History tab. This will give a complete history of absences for all or a specific student.

The Auto Fail button will post failures automatically – All grades with a record type selected on the set-up will have an F* placed inside for all courses that you have selected for that student.

• Place a check beside the student’s name/course, click on Auto Fail and answer the questions.
• You can check the failures in Post Grades By Student or by clicking the Gear icon and choosing Grades.
• If the option Remove * from selected marking period grades was selected on the setup box, the user needs to choose all student`s who are to be auto failed. So do a "Select All" and then "Unselect". Now choose the students that need to be failed. Those left unselected will have the attendance failure asterisk (*) removed for the marking periods selected on the setup box.

• NOTE: Unselecting all students will not remove the attendance failure asterisk (*) from all students. It is a standard practice in JCampus that if no options are selected, then the user has selected all options. Example: If no grades are selected on the setup box, all grades have been selected for running the program. Therefore, if no students have been selected to auto fail, then all students have been selected.

• Once the Auto Fail process has been completed, the user will be provided with a list of those students who have attendance failure asterisk (*) for the selected marking period and a list of who have had the attendance failure asterisk (*) removed.

Print Options

To find the print instructions, follow this link: Standard Print Options.

Last Updated: 2016.02.17 (rd)

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