Difference between revisions of "Attendance Summary Report"

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For other set up values not listed in the standard set up list:
 
For other set up values not listed in the standard set up list:
  
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:*Select '''Skip Codes'''. These are non-attendance codes that you do not want to be considered for the report. Be sure to select all numeric codes for the same alpha code. For example, if you select 03 P to be skipped then you must also select 04, 11, 34, 37, 40, 42, 45, and 47.
+
*Select '''Skip Codes'''. These are non-attendance codes that you do not want to be considered for the report. Be sure to select all numeric codes for the same alpha code. For example, if you select 03 P to be skipped then you must also select 04, 11, 34, 37, 40, 42, 45, and 47.
−
:*If your school is using '''Teams''', you can limit this summary to one or more teams. Make your selection similar to select more than one grade, gender, etc.
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*If your school is using '''Teams''', you can limit this summary to one or more teams. Make your selection similar to select more than one grade, gender, etc.
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:*Enter the '''Minimum Absences'''.  
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*Enter the '''Minimum Absences'''.  
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:*Enter the '''Page Break''' type: None, School, Homeroom, Grade, or Advisor.
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*Enter the '''Page Break''' type: None, School, Homeroom, Grade, or Advisor.
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:*Select to '''Show''': All, Sped Only, Non sped.
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*Select to '''Show''': All, Sped Only, Non sped.
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:*Click the check box to '''Show Remote Only'''.  
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*Click the check box to '''Show Remote Only'''.  
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:**If your school does NOT offer any remote classes, this feature does not apply.
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**If your school does NOT offer any remote classes, this feature does not apply.
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:**As a school that offers remote classes, by checking this box the list of students will be those from other schools in your district that attend classes on your campus. Students from your school will not be on the list if this box is checked.
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**As a school that offers remote classes, by checking this box the list of students will be those from other schools in your district that attend classes on your campus. Students from your school will not be on the list if this box is checked.
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*Click '''Ok''' to move to the next screen.
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Click '''Ok''' to move to the next screen.
  
  
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For other columns not listed in the common column list:
 
For other columns not listed in the common column list:
  
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*:*'''F'''--Count of Full days absent (51% of the day)
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*'''F'''--Count of Full days absent (51% of the day)
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*:*'''H'''--Count of Half days absent (26% of the day)
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*'''H'''--Count of Half days absent (26% of the day)
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*:*'''O'''--Count of times absent that does not meet the definition of either full or half day (less than half day absent) will show in the Other column  
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*'''O'''--Count of times absent that does not meet the definition of either full or half day (less than half day absent) will show in the Other column  
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*:*'''S'''--Count of days absent because of disciplinary suspension
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*'''S'''--Count of days absent because of disciplinary suspension
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*:*'''E'''--Count of excused absences
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*'''E'''--Count of excused absences
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*:*'''ND'''--Count of days absent due to extenuating (N) circumstances and doctor excuses (D)
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*'''ND'''--Count of days absent due to extenuating (N) circumstances and doctor excuses (D)
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*:*'''OP'''--Count of days using other (O) reasons or present (P).  
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*'''OP'''--Count of days using other (O) reasons or present (P).  
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*:*'''Days Present'''--Total days present.
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*'''Days Present'''--Total days present.
  
  

Revision as of 15:47, 2 February 2016

These instructions will show you how to generate an attendance summary report for your school.


Select Attendance from program area on the left of the screen. Under Lists, select Attendance Summary Report.


Setup Box Options

To find definitions for standard setup values, follow this link: Standard Setup Options.

For other set up values not listed in the standard set up list:

  • Select Skip Codes. These are non-attendance codes that you do not want to be considered for the report. Be sure to select all numeric codes for the same alpha code. For example, if you select 03 P to be skipped then you must also select 04, 11, 34, 37, 40, 42, 45, and 47.
  • If your school is using Teams, you can limit this summary to one or more teams. Make your selection similar to select more than one grade, gender, etc.
  • Enter the Minimum Absences.
  • Enter the Page Break type: None, School, Homeroom, Grade, or Advisor.
  • Select to Show: All, Sped Only, Non sped.
  • Click the check box to Show Remote Only.
    • If your school does NOT offer any remote classes, this feature does not apply.
    • As a school that offers remote classes, by checking this box the list of students will be those from other schools in your district that attend classes on your campus. Students from your school will not be on the list if this box is checked.

Click Ok to move to the next screen.


Column Headers

To find definitions of commonly used column headers, follow this link: Common Column Headers.

For other columns not listed in the common column list:

  • F--Count of Full days absent (51% of the day)
  • H--Count of Half days absent (26% of the day)
  • O--Count of times absent that does not meet the definition of either full or half day (less than half day absent) will show in the Other column
  • S--Count of days absent because of disciplinary suspension
  • E--Count of excused absences
  • ND--Count of days absent due to extenuating (N) circumstances and doctor excuses (D)
  • OP--Count of days using other (O) reasons or present (P).
  • Days Present--Total days present.


Print Options

To find the print instructions, follow this link: Standard Print Options.

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