Difference between revisions of "Out of Zone Count"

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This report will give the count of '''Out of Zone''' students that are enrolled at a school that are not zoned for the school.
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'''This report will give the count of out of zone students that are enrolled at a school that are not zoned for the school. Note that the [[Out Of Zone List]] and Out of Zone Count will not match exactly because the Out of Zone Count gives the information regarding the students who are currently approved to go to school out of zone and the Out of Zone List gives the information for requests for out of zone approved or not.'''
  
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==Menu Location==
  
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==='''Getting Started'''===
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'''Student > Count > Out of Zone Count '''
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#On the left, the Student Master panel should be open.  Click on '''Count'''
 
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#Under '''Count''', select '''Out of Zone ''' and the setup box will appear.
 
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#If you need instructions for setup values to be used, follow the link for '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 
  
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#Click '''OK''' to move to the next screen.
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==Setup Options==
  
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[[File:outofzonesetup2.png]]
  
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==='''Setup Options'''===
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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:'''Year'''--Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
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:'''District'''--Default value is based on your security settings. You will be limited to your district only.
 
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:'''School'''--Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
 
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:'''Grade'''--Grade level of students whose records need to be edited or whose names are to be included on a report.  Leave the field blank if all grade levels are to be included.  Otherwise, click in the field to the right of '''Grade(s)''' to select the desired grade level(s) to be included.
 
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:'''Gender'''--Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of '''Gender''' to select the desired gender to be included.
 
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:'''Ethnic'''--Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included.  Otherwise, click in the field to the right of '''Ethnic''' to select the desired ethnic(s) to be included.
 
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#'''OOZ Code'''--Leave the field blank if all '''OOZ''' codes are to be included. Otherwise, click in the field to the right of '''OOZ''' to select the desired code to be included. Click '''OK''' to move back to the main setup screen.
 
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#'''Start Date'''--Start date defaults to the beginning of school date. This may be changed by clicking on the drop down arrows to make changes or click on the calendar and select the date.
 
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#'''End Date'''--End date defaults to the end of school date. This may be changed by clicking on the drop down arrows to make changes or click on the calendar and select the date.
 
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#'''Active Only'''--The setup defaults to '''Active Only'''. Remove the check in the box to select all students.
 
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:'''As-of-date'''--Limits the list to those students who are active as of the date selected.
 
  
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==='''Definition of Headers'''===
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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:'''School'''--School of enrollment of the student.
 
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:'''Site'''--Description of the school of enrollment of the student.
 
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'''The following information is found in '''To School''' and '''From School''''''
 
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:'''A01,A02,......A39'''--Lists the codes that a student have received permission and the reason for giving the permission for the transfer. By clicking in the '''OOZ''' cell, a list populates defining each column header.
 
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'''The following information is found in School to School''''''
 
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:'''Total Students'''--Total number of students enrolled at a particular school needing some type of special transportation to and from school.
 
  
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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===Tabs at the Bottom of the information Page===
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
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:'''Trans Codes'''--A description for the listings from 01-12 listing the codes for the corresponding numbers.
 
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:'''Trans Stops'''--A description for the listings of codes 18, 20 and 21.
 
  
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'''Gender''' - Leave blank or select all to include all genders.  Otherwise, choose the desired gender.
  
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==='''To Print this Report'''===
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'''Custom Codes''' - Select the Custom Codes created in the Custom Code Management to filter the student list.
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#Click the '''Print''' button at the bottom of the screen.
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#A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.  
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
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#The default print option will be '''PDF'''.
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#Click the print button on this popup and a print preview window will appear.  
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'''OOZ Code''' - Leave the field blank if all '''OOZ''' codes are to be included. Otherwise, click in the field to the right of '''OOZ''' to select the desired code to be included. Click  
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#'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.  
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#Click the print icon at the right end of this rectangle. Another print preview will appear.
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'''Start Date''' - Start date defaults to the beginning of school date. This may be changed by clicking on the drop down arrows to make changes or click on the calendar and select the date.
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#Click the print button at the top left to print the report. Close the print preview.
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#'''Help'''--The '''Help''' button is not activated at this time.
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'''End Date''' - End date defaults to the end of school date. This may be changed by clicking on the drop down arrows to make changes or click on the calendar and select the date.
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#'''Print Legend'''--This legend corresponds with the tabs '''Trans Codes''' and '''Trans Stops'''.
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 +
'''Active Only''' - The setup defaults to '''Active Only'''. Remove the check in the box to select all students.
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 +
'''As-of-date''' - Limits the list to those students who are active as of the date selected.
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'''OK''' - Click to continue
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 
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==Main==
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 +
[[File:outofzonemain.png]]
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===Column Headers===
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'''These columns are found when you click on the "To School and From School" tabs.'''
 +
 
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'''School''' - Name of the school in which the student is enrolled
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'''Site''' - Site code of the school in which the student is enrolled
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'''Other''' - Other out of zone counts
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'''Total''' - Total number of out of zone counts
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'''A01 - D16''' - By clicking in the '''OOZ''' cell, a list populates defining each column header.
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 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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 +
[[File:outmain.png]]
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'''These columns are found when you click on the "School to School" tab.'''
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'''School''' - Name of the school in which the student is enrolled
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'''Site''' - Site code of the school in which the student is enrolled
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'''000 - K12''' - Number of students transferred from these district school site numbers.
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'''Other''' - Total number of students transferred from other schools.
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'''Total Students''' - Total number of out of zone transfers.
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:*The user can click on a number count and this screen will pop-up with additional information.
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[[File:outofzonepopup.png]]
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===Column Headers===
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'''Sch''' - Student's school of enrollment.
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'''Student Name''' - Student's name.
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'''GD''' - Student's grade of enrollment.
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'''Gen''' - Student's gender.
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'''Eth''' - Student's ethnicity.
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'''Codes''' - Code the student was counted for.
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'''To School''' - School student transferred to.
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'''From School''' - School student transferred from.
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'''Begin Date''' - Begin date of the out of zone transfer.
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'''End Date''' - End date of the out of zone transfer.
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'''Special Codes''' - Student's special codes.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:outofzonebottom.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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 +
----
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[[Student Master|'''Student Master''' Main Page]]
 +
----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 07:45, 20 July 2023

This report will give the count of out of zone students that are enrolled at a school that are not zoned for the school. Note that the Out Of Zone List and Out of Zone Count will not match exactly because the Out of Zone Count gives the information regarding the students who are currently approved to go to school out of zone and the Out of Zone List gives the information for requests for out of zone approved or not.

Menu Location

Student > Count > Out of Zone Count

Setup Options

Outofzonesetup2.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Custom Codes - Select the Custom Codes created in the Custom Code Management to filter the student list.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

OOZ Code - Leave the field blank if all OOZ codes are to be included. Otherwise, click in the field to the right of OOZ to select the desired code to be included. Click

Start Date - Start date defaults to the beginning of school date. This may be changed by clicking on the drop down arrows to make changes or click on the calendar and select the date.

End Date - End date defaults to the end of school date. This may be changed by clicking on the drop down arrows to make changes or click on the calendar and select the date.

Active Only - The setup defaults to Active Only. Remove the check in the box to select all students.

As-of-date - Limits the list to those students who are active as of the date selected.

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Outofzonemain.png

Column Headers

These columns are found when you click on the "To School and From School" tabs.

School - Name of the school in which the student is enrolled

Site - Site code of the school in which the student is enrolled

Other - Other out of zone counts

Total - Total number of out of zone counts

A01 - D16 - By clicking in the OOZ cell, a list populates defining each column header.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Outmain.png

These columns are found when you click on the "School to School" tab.

School - Name of the school in which the student is enrolled

Site - Site code of the school in which the student is enrolled

000 - K12 - Number of students transferred from these district school site numbers.

Other - Total number of students transferred from other schools.

Total Students - Total number of out of zone transfers.

  • The user can click on a number count and this screen will pop-up with additional information.

Outofzonepopup.png

Column Headers

Sch - Student's school of enrollment.

Student Name - Student's name.

GD - Student's grade of enrollment.

Gen - Student's gender.

Eth - Student's ethnicity.

Codes - Code the student was counted for.

To School - School student transferred to.

From School - School student transferred from.

Begin Date - Begin date of the out of zone transfer.

End Date - End date of the out of zone transfer.

Special Codes - Student's special codes.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Outofzonebottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki