Difference between revisions of "Excuse List"

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Video
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__NOTOC__
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'''Instructions for creating a list of excused absences based on a selected date or date range. The program only looks at excuses posted in the DR columns. The program does not list every E code instance in the CO or CI columns.'''
  
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'''Instructions for creating a list of all excused absences based on a selected date or date range.'''
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==Menu Location==
  
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#Select '''Attendance''' on the panel on the left side of the screen.
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'''Attendance''' > '''Lists''' > '''Excuse List'''.
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#Under '''Lists''', select '''Excuse List'''.
 
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#If you need instructions for setup values to be used, follow the link for '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 
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#Click '''OK''' to move to the next screen.
 
  
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==Setup Options==
  
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'''Definitions of Column Headers'''
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[[File:excusesetup.png]]
  
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'''To find definitions of commonly used columns follow this link:''' '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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:'''Absent Date'''--Date the student was absent.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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:'''Post Date'''--Date the absentee record was created.
 
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:'''Code'''--numeric code of the reason the student was absent
 
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:'''Excuse'''--alpha code of the reason the student was absent
 
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:'''Reason'''--verbal description of the reason the student was absent
 
  
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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'''Buttons at the bottom of the display'''
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
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:'''Setup'''--This allows you to change the values on the setup box without exiting the program.
 
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:'''Print'''--Use this button to print the report displayed on the screen. Refer to the instructions below for printing the report.
 
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:'''Help'''--This button links to the JCampus video and written instructions.
 
  
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'''OK''' - Click to continue.
  
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'''To Print this Report'''
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If you need instructions for setup values to be used, follow the link for: [[Standard Setup Options]].
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#Click the '''Print''' button at the bottom of the screen.
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#A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.
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==Main==
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#The default print option will be '''PDF'''.
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#Click the print button on this popup and a print preview window will appear.
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[[File:excusemain.png]]
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#'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.  
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#Click the print icon at the right end of this rectangle. Another print preview will appear.
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===Column Headers===
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#Click the print button at the top left to print the report. Close the print preview.
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'''Sch''' - Student's school site number of enrollment
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'''Student Name''' - Student's full name
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'''SIDNO''' - Student's identification number
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'''GD''' - Student's grade of enrollment
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'''Homeroom Teacher''' - Student's homeroom teacher's name
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'''Absent Date''' - Date of absence
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'''DrDate''' - Dr's note posted date
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'''DrCode''' - Dr's note code
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'''DrExcuse''' - Dr's note excuse type
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'''DrReason''' - Dr's note code reason
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To find definitions of commonly used columns follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:rxcusebottom.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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----
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[[Attendance|'''Attendance''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 15:16, 5 June 2024

Instructions for creating a list of excused absences based on a selected date or date range. The program only looks at excuses posted in the DR columns. The program does not list every E code instance in the CO or CI columns.

Menu Location

Attendance > Lists > Excuse List.

Setup Options

Excusesetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

OK - Click to continue.

If you need instructions for setup values to be used, follow the link for: Standard Setup Options.

Main

Excusemain.png

Column Headers

Sch - Student's school site number of enrollment

Student Name - Student's full name

SIDNO - Student's identification number

GD - Student's grade of enrollment

Homeroom Teacher - Student's homeroom teacher's name

Absent Date - Date of absence

DrDate - Dr's note posted date

DrCode - Dr's note code

DrExcuse - Dr's note excuse type

DrReason - Dr's note code reason

To find definitions of commonly used columns follow this link: Common Column Headers.

Bottom

Rxcusebottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Attendance Main Page

JCampus Main Page

Retrieved from EDgear Wiki