Difference between revisions of "Retained/Promoted List"

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The Retained/Promoted List is a report of students who have been assigned SBLC Codes for Retention, or Promotion, or no SBLC Code (passed).
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'''This program provides the user with a report of students who have been assigned SBLC Codes for Retention, or Promotion, or no SBLC Code (passed). It also provides the user with a count of times a student has been retained. '''
  
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===Getting Started===
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==Menu Location==
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#In the left navigation panel, click '''Student Master'''.
 
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#Click '''Lists'''.
 
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#Click '''Retained/Promoted List'''.
 
  
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===Setup Options===
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'''Student > Reports > Retained/Promoted List'''
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#The '''<span style="background:yellow">[[Standard Setup Options]]</span>''' are presented, along with several others that are important for this report.
 
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#'''Order to List''':  Choices are the usual ''Alpha'', ''Grade'', and ''Homeroom'', but additionally an option of ''SBLC Code'' allows the report to be in '''[[SBLC Codes|SBLC Code]]''' order.
 
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#'''Show''' (first instance):  Choices are:
 
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#*''Both'':  Show students with no SBLC Code (students who passed), ''Retained'' SBLC Codes, and ''Promoted'' SBLC Codes.
 
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#*''Retained'': <u>Default setting</u>.  Limits report to only students with ''Retained'' type SBLC Codes.
 
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#*''Promoted'': Limits report to only students with ''Promoted'' type SBLC Codes, as well as students with no SBLC Code (students who passed).
 
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#Click '''Ok''' to begin the report.
 
  
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===How-to===
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==Setup Options==
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#On screen will be a listing of students with SBLC Codes based on the Setup options of either ''Both'', ''Retained'' (default), or ''Promoted''.
 
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#The bottom of the report will show a count of the number of students retained, promoted, and total students.
 
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*[[File:Promoted Retained List.png]]
 
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#A column labeled "Sped" will indicate with a "Y" students who are Special Ed.
 
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#By clicking on the column header, the listing can be sorted by any column on the screen.
 
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#Click '''Print''' to print the report to pdf, xls, or csv.
 
  
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[[File:retpromsetup.png]]
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
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'''Gender''' - Leave blank or select all to include all genders.  Otherwise, choose the desired gender.
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
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'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise, choose the desired special code.
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'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
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'''Team''' - Leave blank if all teams are to be included into the report.  Otherwise, choose the desired team.
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'''SBLC''' - Select a code to narrow down the criteria for selected students.
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'''Order To List''' - Choices are the usual '''Alpha''', '''Grade''', and '''Homeroom''', but additionally an option of '''SBLC Code''' allows the report to be in '''[[SBLC Codes|SBLC Code]]''' order.
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''Show:'''
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'''Both''' - Select to view all student's.
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'''Retained''' - Select to view only retained student's.
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'''Promoted''' - Select to view only promoted student's.
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'''Sped:'''
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'''All'''  - Select to view all student's.
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'''Sped Only''' - Select to view only Sped student's.
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'''Non Sped''' - Select to view only non Sped student's.
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'''LEP:'''
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'''All''' - Select this to show all students.
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'''LEP Only''' - Select this to show LEP only students.
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'''Non LEP''' - Select this to show Non LEP students.
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'''Show Number of Times Repeated''' - Check to show on report the number of times a student has repeated a grade level in their entire history in the district. Note, the user needs to have the Show Retained/Promoted set to "Both".
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'''OK''' - Click to continue.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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==Main==
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[[File:retprolistmain.png]]
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==Column Headers==
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'''SIDNO''' - Student identification number.
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'''SASID''' - State assigned student identification number.
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'''Student Name''' - Student's full name.
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'''Grade''' - Grade level of the student and/or course.
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'''Gender''' - Gender of the student.
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'''Ethnic''' - Primary ethnicity of the student.
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'''SBLC''' - SBLC code and description.
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'''Sped''' - Is the student Sped, yes or no.
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'''Sch''' - Site code of the school in which the student is enrolled.
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'''Homeroom''' - Student's homeroom teacher's name.
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'''Times Repeated''' - This will indicate the number of times a student has been retained in his/her entire history in your district.  This will only show on this report if the "Show Number of Times Repeated" is checked in the setup box.
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'''Grades Repeated''' - This will show what grades the student has repeated.  This will only show on this report if the "Show Number of Times Repeated" is checked in the setup box.
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'''504''' - Student is section 504.
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'''RTI''' - Student has RTI data.
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'''CUE''' - Number of carnegie units earned.
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'''Next School''' - Student's next school.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:sch9.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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[[SBLC Code Loader|'''SBLC Code Loader''' Page]]
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[[SBLC Codes|'''SBLC Codes''' Page]]
  
  
 
----
 
----
 
[[Student Master|'''Student Master''' Main Page]]
 
[[Student Master|'''Student Master''' Main Page]]
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:[[SBLC Code Loader|'''SBLC Code Loader''' Page]]
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:[[SBLC Codes|'''SBLC Codes''' Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 08:22, 17 July 2023

This program provides the user with a report of students who have been assigned SBLC Codes for Retention, or Promotion, or no SBLC Code (passed). It also provides the user with a count of times a student has been retained.

Menu Location

Student > Reports > Retained/Promoted List

Setup Options

Retpromsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Program - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

Team - Leave blank if all teams are to be included into the report. Otherwise, choose the desired team.

SBLC - Select a code to narrow down the criteria for selected students.

Order To List - Choices are the usual Alpha, Grade, and Homeroom, but additionally an option of SBLC Code allows the report to be in SBLC Code order.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Show:

Both - Select to view all student's.

Retained - Select to view only retained student's.

Promoted - Select to view only promoted student's.

Sped:

All - Select to view all student's.

Sped Only - Select to view only Sped student's.

Non Sped - Select to view only non Sped student's.

LEP:

All - Select this to show all students.

LEP Only - Select this to show LEP only students.

Non LEP - Select this to show Non LEP students.

Show Number of Times Repeated - Check to show on report the number of times a student has repeated a grade level in their entire history in the district. Note, the user needs to have the Show Retained/Promoted set to "Both".

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Retprolistmain.png

Column Headers

SIDNO - Student identification number.

SASID - State assigned student identification number.

Student Name - Student's full name.

Grade - Grade level of the student and/or course.

Gender - Gender of the student.

Ethnic - Primary ethnicity of the student.

SBLC - SBLC code and description.

Sped - Is the student Sped, yes or no.

Sch - Site code of the school in which the student is enrolled.

Homeroom - Student's homeroom teacher's name.

Times Repeated - This will indicate the number of times a student has been retained in his/her entire history in your district. This will only show on this report if the "Show Number of Times Repeated" is checked in the setup box.

Grades Repeated - This will show what grades the student has repeated. This will only show on this report if the "Show Number of Times Repeated" is checked in the setup box.

504 - Student is section 504.

RTI - Student has RTI data.

CUE - Number of carnegie units earned.

Next School - Student's next school.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Sch9.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


SBLC Code Loader Page

SBLC Codes Page


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki