Difference between revisions of "Census Report"

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===Video How-to===
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__NOTOC__
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[[media:ST-CensusReport.mov|Census Report video]]
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'''This is a report of student's census information for the chosen year.'''
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===How-to===
 
  
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#On the left navigation panel, the '''Student Master''' section should be open. Click on '''Lists'''
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===Menu Location===
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#Under "Lists", select "Census Report"
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#If you need instructions for setup values to be used, follow the link for '''[[standard setup options]]'''.
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'''Student > Reports > Census Report'''
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::*'''NOTE''': For security purposes, the social security number will not be displayed on the Census Report. To have the social security number appear on the list, check the box '''Show SSN'''
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#Click '''OK''' after all fields of the setup box have been set as desired.  A list of students will appear based on the settings of the setup box
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===Setup Options===
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#All list programs are numbered along the left side so you can see a total.
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#Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
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[[File:censusreportsetup3.png]]
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
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'''Custom Codes''' - Select the custom code(s) from the [[Custom Code Management]] to filter the student list.
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'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise, choose the desired special code.
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'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''Display SSN''' - Show the social security number on the report.
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'''[[Report]]''' - The user can click in this box to select a report that was previously created.
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'''Sped:'''
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'''All''' - Select this to show all students.
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'''Sped Only''' - Select this to show Sped only students.
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'''Non Sped''' - Select this to show Non Sped students
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'''504:'''  
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'''All''' - Select this to show all students.
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'''504 Only''' - Select this to show 504 only students.
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'''Non 504''' - Select this to show Non 504 students.
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'''LEP:'''
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'''All''' - Select this to show all students.
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'''LEP Only''' - Select this to show LEP only students.
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'''Non LEP''' - Select this to show Non LEP students.
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'''OK''' - Click to continue.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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==Main==
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[[File:censusreportmain2.png]]
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==Column Headers==
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'''Student Name''' - Student's full name.
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'''SIDNO''' - Student's identification number.
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'''Birth Date''' - Student's date of birth.
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'''Gen''' - Student's gender.
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'''Eth''' - Student's ethnicity.
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'''ECode''' - Student's entry code into school.
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'''EDate''' - Student's entry date into school.
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'''LCode''' - Student's leave code from the school.
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'''LDate''' - Student's leave date from the school.
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'''School''' - Student's school of enrollment.
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'''Grade''' - Student's grade of enrollment.
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'''Phone''' - Student's main home phone number.
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'''Father''' - Student's father's name.
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'''Mother''' - Student's mother's name.
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'''Address''' - Student's mailing address line 1.
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'''Address 2''' - Student's mailing address line 2.
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'''City''' - Student's mailing address city.
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'''ST''' - Student's mailing address state.
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'''Zip''' - Student's mailing address zip.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:censusreportbottom2.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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'''[[Save]]''' - Click save first and a box will appear to name the report.  Then click to save the report.
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'''[[Report]]''' - The user can click in this box to select a report that was previously created.  
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 +
 
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Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]].
 +
 
 +
----
 +
[[Student Master|'''Student Master''' Main Page]]
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 +
----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 09:55, 5 June 2024

This is a report of student's census information for the chosen year.

Menu Location

Student > Reports > Census Report

Setup Options

Censusreportsetup3.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Custom Codes - Select the custom code(s) from the Custom Code Management to filter the student list.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Program - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Display SSN - Show the social security number on the report.

Report - The user can click in this box to select a report that was previously created.

Sped:

All - Select this to show all students.

Sped Only - Select this to show Sped only students.

Non Sped - Select this to show Non Sped students

504:

All - Select this to show all students.

504 Only - Select this to show 504 only students.

Non 504 - Select this to show Non 504 students.

LEP:

All - Select this to show all students.

LEP Only - Select this to show LEP only students.

Non LEP - Select this to show Non LEP students.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Censusreportmain2.png

Column Headers

Student Name - Student's full name.

SIDNO - Student's identification number.

Birth Date - Student's date of birth.

Gen - Student's gender.

Eth - Student's ethnicity.

ECode - Student's entry code into school.

EDate - Student's entry date into school.

LCode - Student's leave code from the school.

LDate - Student's leave date from the school.

School - Student's school of enrollment.

Grade - Student's grade of enrollment.

Phone - Student's main home phone number.

Father - Student's father's name.

Mother - Student's mother's name.

Address - Student's mailing address line 1.

Address 2 - Student's mailing address line 2.

City - Student's mailing address city.

ST - Student's mailing address state.

Zip - Student's mailing address zip.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Censusreportbottom2.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Save - Click save first and a box will appear to name the report. Then click to save the report.

Report - The user can click in this box to select a report that was previously created.


Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video.

Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki