Difference between revisions of "Parent Contact Count"

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'''This report gives a count of communication contacts made in the [[Parent Contact Log]] as well as the method of contact. It can be viewed by using the By Teacher tab which is listed by the teacher/staff, the By Student tab which is listed by the student and By Grade tab which is listed by grade levels.  Clicking on the count will display a list of students with contact details.'''
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'''This program will provide a way for the user to see contacts made in the [[Parent Contact Log]]. It can be viewed by using the By Teacher tab which is listed by the teacher/staff, the By Student tab which is listed by the student and By Grade tab which is listed by grade levels.'''
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*Also, when a teacher sends an email using Classroom> Reports> Roster> [[Email Report]], they will see the results in iGear> [[Parent Contact Log]]  AND  Reports>  Parent Contact Count.
  
 
==Menu Location==
 
==Menu Location==
  
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[[File:parmenu.png]]
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'''Student > Count > Parent Contact Count'''
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On the left navigation panel select '''Student Master > Count > Parent Contact Count'''.
 
  
 
==Setup Options==
 
==Setup Options==
  
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[[File:parentcontactsetup.png]]
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[[File:parconctsetup.png]]
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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'''District''' - Default value is based on the user's security settings. It will be limited to the user's district only.
  
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
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'''Grade''' - Leave blank or select all to include all grades. Otherwise, choose the desired grade.
  
 
'''Gender''' - Leave blank or select all to include all genders.  Otherwise, choose the desired gender.
 
'''Gender''' - Leave blank or select all to include all genders.  Otherwise, choose the desired gender.
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
 
'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
  
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'''Active Only''' - This choice will list only those students who are active as of the date selected in the As of Date field.
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'''Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
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'''As-of-date''' - Limits the list to those students who are actively enrolled as of the date selected.
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
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Click the '''OK''' button to bring up the list of selected students
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'''OK''' - Click OK to continue.
  
 
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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==Main==
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==Main By Teacher==
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 +
[[File:parentcontacttext1.png]]
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 +
===Column Headers===
 +
 
 +
'''District''' - Staff member's district of employment.
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 +
'''School''' - Staff member's school of employment.
 +
 
 +
'''Staff Name''' - Staff contact's name.
 +
 
 +
'''Staff ID''' - Staff contact's identification number.
 +
 
 +
'''Email''' - Total number contact's made by email.
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 +
'''Phone''' - Total number contact's made by phone.
 +
 
 +
'''Phone Text''' - Total number of text messages sent.
 +
 
 +
'''Letters''' - Total number contact's made by letters.
 +
 
 +
'''Conferences''' - Total number contact's made by conferences.
 +
 
 +
'''Home Visits''' - Total number contact's made by home visits.
 +
 
 +
'''Notes''' - Total number contact's made by school notes or teacher notes.
  
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[[File:parmain.png]]
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'''Other''' - Total number contact's made by other.
 +
 
 +
'''No Contact''' - Total number where no contact was made.
 +
 
 +
'''Total''' - Total number of contacts made.
 +
 
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 
 +
==Main By Student==
 +
 
 +
[[File:studentcontacttext1.png]]
  
 
===Column Headers===
 
===Column Headers===
  
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'''District''' - Staff member's district of employment
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'''District''' - Student's district of enrollment.
 +
 
 +
'''School''' - Student's school of enrollment.
  
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'''School''' - Staff member's school of employment
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'''Student Name''' - Student's name.
  
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'''Staff Name''' - Staff contact name
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'''Sidno''' - Student's identification number.
  
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'''Staff Id''' - Staff contact identification number
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'''Email''' - Total number contact's made by email.
  
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'''Email''' - Total number contacts made by email
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'''Phone''' - Total number contact's made by phone.
  
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'''Phone''' - Total number contacts made by phone
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'''Phone Text''' - Total number of text messages sent.
  
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'''Letter''' - Total contacts made by letter
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'''Letters''' - Total number contact's made by letters.
  
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'''Conference''' - Total number contacts made by conference
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'''Conferences''' - Total number contact's made by conferences.
  
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'''Home Visit''' - Total number contacts made by home visits
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'''Home Visits''' - Total number contact's made by home visits.
  
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'''Note''' - Total number contacts made by school notes or teacher notes
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'''Notes''' - Total number contact's made by school notes or teacher notes.
  
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'''Other''' - Total contacts made by other
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'''Other''' - Total number contact's made by other.
  
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'''No Contact''' - Total number where no contact was made
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'''No Contact''' - Total number where no contact was made.
  
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'''Total''' - Total number of contacts made
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'''Total''' - Total number of contacts made.
  
 
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
 +
==Main By Grade==
 +
 +
[[File:gradecontacttext1.png]]
  
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'''Working with the Report'''
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'''Grade''' - Student's grade of enrollment.
  
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Click on any count number to see detailed contact information.
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'''Email''' - Total number contact's made by email.
  
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By default, the screen shows counts by Staff Member.
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'''Phone''' - Total number contact's made by phone.
  
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To change to counts, click the tab on the lower left of the screen.
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'''Phone Text''' - Total number of text messages sent.
 +
 
 +
'''Letters''' - Total number contact's made by letters.
 +
 
 +
'''Conferences''' - Total number contact's made by conferences.
 +
 
 +
'''Home Visits''' - Total number contact's made by home visits.
 +
 
 +
'''Notes''' - Total number contact's made by school notes or teacher notes.
 +
 
 +
'''Other''' - Total number contact's made by other.
 +
 
 +
'''No Contact''' - Total number where no contact was made.
 +
 
 +
'''Total''' - Total number of contacts made.
 +
 
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 
 +
*'''To see student information click on a number in the grade main box.
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 +
==Student Information== 
 +
 
 +
[[File:studentinformation.png]]
 +
 
 +
===Column Headers===
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 +
'''Sch''' - School site number.
 +
 
 +
'''Student Name''' - Student's name.
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 +
'''SIDNO''' - Student's school identification number.
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 +
'''Contact Type''' - Type of contact made.
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'''Relationship''' - Relationship of contactee to student.  Blank if Discipline/SBLC Referral.
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 +
'''Contact Date''' - Date contact was made.
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 +
'''Disc Referral''' - Is this a Discipline Referral contact.
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 +
'''Log Entry''' - Log of comments by staff contact to contactee.  If a Discipline Referral or SBLC Referral, then type of parent contact made.
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 +
'''Reason''' - Reason
 +
 
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
 
==Bottom==
 
==Bottom==
  
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[[File:parentcontactbottom.png]]
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[[File:parconctbottom.png]]
  
 
'''Setup''' - Click to go back to the Setup box.
 
'''Setup''' - Click to go back to the Setup box.
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----
 
----
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[[Student Master|'''Student Master''' Main Page]]
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[[Grades|'''Classroom''' Main Page]]
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+
----
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[[Grades|'''Grades''' Main Page]]
 
----
 
----
 
[[WebPams|'''JCampus''' Main Page]]
 
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 14:21, 5 June 2024

This program will provide a way for the user to see contacts made in the Parent Contact Log. It can be viewed by using the By Teacher tab which is listed by the teacher/staff, the By Student tab which is listed by the student and By Grade tab which is listed by grade levels.

  • Also, when a teacher sends an email using Classroom> Reports> Roster> Email Report, they will see the results in iGear> Parent Contact Log AND Reports> Parent Contact Count.

Menu Location

Student > Count > Parent Contact Count

Setup Options

Parconctsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to the user's district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grades. Otherwise, choose the desired grade.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

OK - Click OK to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main By Teacher

Parentcontacttext1.png

Column Headers

District - Staff member's district of employment.

School - Staff member's school of employment.

Staff Name - Staff contact's name.

Staff ID - Staff contact's identification number.

Email - Total number contact's made by email.

Phone - Total number contact's made by phone.

Phone Text - Total number of text messages sent.

Letters - Total number contact's made by letters.

Conferences - Total number contact's made by conferences.

Home Visits - Total number contact's made by home visits.

Notes - Total number contact's made by school notes or teacher notes.

Other - Total number contact's made by other.

No Contact - Total number where no contact was made.

Total - Total number of contacts made.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Main By Student

Studentcontacttext1.png

Column Headers

District - Student's district of enrollment.

School - Student's school of enrollment.

Student Name - Student's name.

Sidno - Student's identification number.

Email - Total number contact's made by email.

Phone - Total number contact's made by phone.

Phone Text - Total number of text messages sent.

Letters - Total number contact's made by letters.

Conferences - Total number contact's made by conferences.

Home Visits - Total number contact's made by home visits.

Notes - Total number contact's made by school notes or teacher notes.

Other - Total number contact's made by other.

No Contact - Total number where no contact was made.

Total - Total number of contacts made.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Main By Grade

Gradecontacttext1.png

Grade - Student's grade of enrollment.

Email - Total number contact's made by email.

Phone - Total number contact's made by phone.

Phone Text - Total number of text messages sent.

Letters - Total number contact's made by letters.

Conferences - Total number contact's made by conferences.

Home Visits - Total number contact's made by home visits.

Notes - Total number contact's made by school notes or teacher notes.

Other - Total number contact's made by other.

No Contact - Total number where no contact was made.

Total - Total number of contacts made.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

  • To see student information click on a number in the grade main box.

Student Information

Studentinformation.png

Column Headers

Sch - School site number.

Student Name - Student's name.

SIDNO - Student's school identification number.

Contact Type - Type of contact made.

Relationship - Relationship of contactee to student. Blank if Discipline/SBLC Referral.

Contact Date - Date contact was made.

Disc Referral - Is this a Discipline Referral contact.

Log Entry - Log of comments by staff contact to contactee. If a Discipline Referral or SBLC Referral, then type of parent contact made.

Reason - Reason

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Parconctbottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Classroom Main Page

Grades Main Page

JCampus Main Page

Retrieved from EDgear Wiki