Difference between revisions of "Audit 911 Address List"

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(Created page with "===How-to=== #Log into WebPams #On the left, the Student Master panel should be open. Click on "Lists" #Under "Lists", select "Audit 911 Address List" #On the setup box #*Selec...")
 
 
(72 intermediate revisions by the same user not shown)
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===How-to===
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__NOTOC__
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'''This report lists students with missing emergency information'''.
  
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#Log into WebPams
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==Menu Location==
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#On the left, the Student Master panel should be open.  Click on "Lists"
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#Under "Lists", select "Audit 911 Address List"
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'''Student > Reports > Audit 911 Address List'''
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#On the setup box
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#*Select the desired "Year"
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==Setup Options==
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#*"District", and "School" should be defaulted based on security
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#*The "As of Date" limits the list to only those students who are active on the date selected
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[[File:auditsetup911.png]]
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#Click "OK" after all fields of the setup box have been set as desired. A list of students who are missing or invalid 911/physical addresses will appear based on the settings of the setup box
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#All list programs are numbered along the left side so you can see a total
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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#By clicking on down arrow on the right side of any column header, additional options are available to you
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#*Sort Ascending - alpha order
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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#*Sort Descending - reverse alpha order
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#*Configure Sort - allows you to do a custom sort by multiple columns
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
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#*#Clear Sort
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#*Auto fit all Columns - allows you to adjust all columns’ width to fit the text in each field automatically
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'''As Of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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#*Auto Fit – does the same but only in the column you are working on
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#*Column - allows you to hide columns by unchecking the columns you do not want to see
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'''Audit Mailing If No Physical''' - Remove students from list with a mailing address that can be used as a physical address.
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#*Group by - when grouping, all items are sorted and then collapsed into drop down items to make the information easier to access in an organized fashion
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#*#Ungroup
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'''OK''' - Click to continue.
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#*Freeze - allows you to keep a chosen column stationary while scrolling from left to right
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#By clicking "Print", you will be given a box that allows you to make a choice of saving or printing in different formats
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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#*By highlighting rows within the list and then clicking print, the rows highlighted will be the only rows printed
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#*Click + Drag
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===Main===
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#*Control + Click
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[[File:audit911nan.PNG]]
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===Column Headers===
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
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'''Student Name''' - Student's name.
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'''SIDNO''' - Student identification number.
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'''Grade''' - Student's grade of enrollment.
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'''Mailing Address, City, State, and Zip''' - Student's mailing address, city, state, and zip.
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'''Physical Address, City, State, and Zip''' - Student's physical address, city, state, and zip.
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'''Reason''' - Reason address is invalid.  Example: "Multiple Attendance Zones Found" means that a student's address is within multiple zones.
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'''Invalid Reason''' - Reason address was saved when it was invalid.
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'''Phone''' - Student's main home phone number.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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===Bottom===
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[[File:audit911bottom.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
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----
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[[Student Master|'''Student Master''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 10:54, 5 June 2024

This report lists students with missing emergency information.

Menu Location

Student > Reports > Audit 911 Address List

Setup Options

Auditsetup911.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

As Of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Audit Mailing If No Physical - Remove students from list with a mailing address that can be used as a physical address.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Audit911nan.PNG

Column Headers

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Student Name - Student's name.

SIDNO - Student identification number.

Grade - Student's grade of enrollment.

Mailing Address, City, State, and Zip - Student's mailing address, city, state, and zip.

Physical Address, City, State, and Zip - Student's physical address, city, state, and zip.

Reason - Reason address is invalid. Example: "Multiple Attendance Zones Found" means that a student's address is within multiple zones.

Invalid Reason - Reason address was saved when it was invalid.

Phone - Student's main home phone number.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Audit911bottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki