Difference between revisions of "Old SSN Report"

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__NOTOC__
 
'''This report will give a list of students that have had a Social Security Number change during the date range given in the setup box.'''
 
'''This report will give a list of students that have had a Social Security Number change during the date range given in the setup box.'''
  
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===Video How-to===
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==Menu Location==
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[[media:SM-OldSSN.mov|Old Social Security Number Report video]]
 
  
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'''How to'''
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'''Student > Reports > Old SSN Report'''
  
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#Log in to WebPams
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==Setup Options==
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#Select '''Student Master''' from the program list on the left
 
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#Click on '''Lists'''
 
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#Select '''Old SSN Report'''
 
  
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[[File:mb475.png]]
  
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'''Set up Box Options'''
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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#Verify '''Year, District, and School'''. These default values are based on your security settings.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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#'''Grade''' should be left blank if all grade levels are to be included into the report.  Otherwise click in the box to the right of '''Grade''' to select the desired grade level to be included
 
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#'''Gender''' should be left blank if both genders are to be included into the report.  Otherwise, click in the box to the right of '''Gender''' to select the desired gender to be included
 
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#'''Ethnic''' should be left blank if all ethnicities are to be included into the report.  Otherwise, click in the box to the right of '''Ethnic''' to select the desired ethnics to be included.
 
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#Select '''Order to List'''
 
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#*'''Alpha''' order
 
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#*'''Current SSN''' order
 
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#*'''Old SSN''' order
 
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#Select the As-of-Date. This represents active students as of the date you choose.
 
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#Click '''Ok''' to move to the next screen.
 
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#This report will include both old and new social security numbers along with the local student identification number.
 
  
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
  
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'''To Print this Report'''
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'''Gender''' - Leave blank or select all to include all genders.  Otherwise, choose the desired gender.
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#Click the '''Print''' button at the bottom of the screen.
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#A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.  
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
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#The default print option will be '''PDF'''.
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#Click the print button on this popup and a print preview window will appear.  
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'''Order To List''' - Allows for the list to be sorted in the desired way upon clicking OK.
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#'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.  
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#Click the print icon at the right end of this rectangle. Another print preview will appear.
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'''OK''' - Click to continue.
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#Click the print button at the top left to print the report. Close the print preview.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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==Main==
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[[File:SSNMainX.png]]
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===Column Headers===
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'''Student Name''' - Student's full name.
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'''SIDNO''' - Student's identification number.
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'''Current SSN''' - Student's current SSN.
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'''Old SSN''' - Student's old SSN.
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'''Change Date''' - Social Security number change date.
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'''Sch''' - Student's school of enrollment.
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'''Grade''' - Student's grade of enrollment.
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'''Gender''' - Student's gender.
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'''Ethnic''' - Student's ethnicity.
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'''Entry Code''' - Student's entry code into the school.
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'''Entry Date''' - Student's entry date into the school
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'''Leave Code''' - Student's leave code from the school.
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'''Leave Date''' - Student's leave date from the school.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:old ssn bottom 1.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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Sorting and other data manipulations are explained in the following link: [[List Programs Instructions/Video]]
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----
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[[Student Master|'''Student Master''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 10:05, 5 June 2024

This report will give a list of students that have had a Social Security Number change during the date range given in the setup box.

Menu Location

Student > Reports > Old SSN Report

Setup Options

Mb475.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Order To List - Allows for the list to be sorted in the desired way upon clicking OK.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

SSNMainX.png

Column Headers

Student Name - Student's full name.

SIDNO - Student's identification number.

Current SSN - Student's current SSN.

Old SSN - Student's old SSN.

Change Date - Social Security number change date.

Sch - Student's school of enrollment.

Grade - Student's grade of enrollment.

Gender - Student's gender.

Ethnic - Student's ethnicity.

Entry Code - Student's entry code into the school.

Entry Date - Student's entry date into the school

Leave Code - Student's leave code from the school.

Leave Date - Student's leave date from the school.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Old ssn bottom 1.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.



Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video

Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki