Difference between revisions of "Dual Enrollment Audit"

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This program will create an audit of the dual enrollment courses in the transcript file for a specific year.
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'''This program will show the user a list of students who have earned dual enrollment course credits for all of the years listed in the student's transcript. It will create an audit of the dual enrollment courses from the student's transcripts as long as there is a "D" in the Honors column of the student's transcripts.'''
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===Video===
 
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[[media:TR-DualEnrollAudit.mov|Dual Enrollment Audit video]]
 
  
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====Getting Started====
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==Menu Location==
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Use the following steps to create the Dual Enrollment Audit.
 
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#Login to WebPams.
 
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#Select '''Transcripts''' from the list of program areas on the left of the screen.
 
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#Select '''Lists'''.
 
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#Select '''Dual Enrollment Audit'''.
 
  
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'''Transcripts > List > Dual Enrollment Audit'''
  
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====Setup Box====
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==Setup Options==
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#Verify '''Year''', '''District''', and '''School'''. These default values are based on your security settings.
 
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#Select '''Grade'''. Leave the Grade field blank if all grade levels are to be included. Otherwise click in the box to the right of Grade to select the desired grade level(s) to be included.
 
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#Select '''Ethnicity'''. Leave the Ethnicity field blank if all ethnics are to be included. Otherwise, click in the box to the right of Ethnicity to select the desired ethnics to be included.
 
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#Select '''Gender'''. Leave the Gender field blank if both genders are to be included. Otherwise, click in the box to the right of Gender to select the desired gender to be included.
 
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#Click '''OK''' to move to the next screen.
 
  
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[[File:dualenrollauditsetup2.png]]
  
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====Definition of Column Headers====
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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:'''Student''': Name of student.
 
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:'''Sidno''': Student local id number.
 
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:'''Eth''': Ethnicity of student 0 through 5.
 
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:'''Gen''': Gender of student.
 
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:'''Gd''': Grade of student.
 
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:'''Sch''': School number offering the course.
 
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:'''Course''': Course student is enrolled .
 
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:'''Sem''': Semester of school year.
 
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:'''Enrolled Dist''': School district in which the student is enrolled.
 
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:'''Enrolled Sch''': School in which the student is enrolled.
 
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:'''College Hr''': Number of college hours for the course.
 
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:'''Honors''': Marked by a D to signify a dual enrollment course.
 
  
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
  
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====Buttons at the Bottom of the Screen====
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
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#'''Setup''': Allows you to return to the setup box and adjust the settings without exiting the program.
 
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#'''Print''': Click the '''Print''' button to obtain a printout of the report.
 
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#*'''To Print This Report''': Click the '''Print''' button at the bottom of the screen. A popup will appear with a set of document print options--PDF, XLS, CSV, HTML. Click the '''Print''' button on this popup and a print preview window will appear.
 
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#*'''To See the Print Icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons. Click the print icon at the right end of this rectangle. Another print preview will appear; click the print button at the top left to print the report. Close the print preview.
 
  
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'''Grade''' -  Leave blank or select all to include all grade levels.  Otherwise, choose the desired grade.
  
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'''Ethnic''' - Leave blank or select all to include all ethnicities.  Otherwise, choose the desired enthnicity.
  
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'''Gender''' - Leave blank or select all to include both genders.  Otherwise, choose the desired gender.
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'''Missing''' select to list the students that are missing selected information about their dual enrollment courses.
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''Active Only''' - Defaults to checked with current date to pull a list of students who are actively enrolled for the current date.
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'''Include Current Year records''' select to include the current year's dual enrollment courses.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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Click '''OK''' to continue.
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==Main==
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[[File:dualenrollauditmain.png]]
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===Column Headers===
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'''Student''' - Student's name.
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'''SIDNO''' - Student's identification number.
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'''SASID''' - Student's state identification number.
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'''ST Gd''' - grade level of the student.
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'''Eth''' - Student's ethnicity.
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'''Gen''' - Student's gender.
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'''TR Gd''' - Student's grade level when the course was earned.
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'''Sch''' - School number offering the course.
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'''Year''' - STS session year.
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'''Course''' - Course student is enrolled.
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'''Term''' - Term of school year.
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'''Enrolled Dist''' - School district in which the student is enrolled.
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'''Enrolled Sch''' - School in which the student is enrolled.
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'''Post Secondary Site''' - post secondary site (college, etc.)
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'''College Hr''' - Number of college hours EARNED for the course.
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'''Honors''' - Marked by a D to signify a dual enrollment course.
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'''Econ Dis''' - Is student Economically Disadvantaged.  Yes or blank for No.  To see the Yes on the report, the student will need to have an ECD code Special Code in [[Student Master]] at the top of the 'Special Codes Information' box and/or at the bottom where it says Economic (if applicable).
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'''Sped''' - Is student Sped.  Yes or blank for No.
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'''LEP''' - Is student LEP.  Yes or blank for No.
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'''Military''' - Is Father/Mother/Guardian Military. Yes or blank for No.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:sch9.png]]
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'''Setup''' - the user may change the settings previously selected for running the program.
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'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
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'''Help''' - takes you to the Help website for written instructions and instructional videos.
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----
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[[Transcripts|'''Transcripts''' Main Page]]
  
 
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[[WebPams|'''WebPams''' Main Page]]
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[[WebPams|'''JCampus''' Main Page]]
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:[[Transcripts|'''Transcripts''' Main Page]]
 

Latest revision as of 15:58, 14 August 2024

This program will show the user a list of students who have earned dual enrollment course credits for all of the years listed in the student's transcript. It will create an audit of the dual enrollment courses from the student's transcripts as long as there is a "D" in the Honors column of the student's transcripts.

Menu Location

Transcripts > List > Dual Enrollment Audit

Setup Options

Dualenrollauditsetup2.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.

Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.

Missing select to list the students that are missing selected information about their dual enrollment courses.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Active Only - Defaults to checked with current date to pull a list of students who are actively enrolled for the current date.

Include Current Year records select to include the current year's dual enrollment courses.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Click OK to continue.

Main

Dualenrollauditmain.png

Column Headers

Student - Student's name.

SIDNO - Student's identification number.

SASID - Student's state identification number.

ST Gd - grade level of the student.

Eth - Student's ethnicity.

Gen - Student's gender.

TR Gd - Student's grade level when the course was earned.

Sch - School number offering the course.

Year - STS session year.

Course - Course student is enrolled.

Term - Term of school year.

Enrolled Dist - School district in which the student is enrolled.

Enrolled Sch - School in which the student is enrolled.

Post Secondary Site - post secondary site (college, etc.)

College Hr - Number of college hours EARNED for the course.

Honors - Marked by a D to signify a dual enrollment course.

Econ Dis - Is student Economically Disadvantaged. Yes or blank for No. To see the Yes on the report, the student will need to have an ECD code Special Code in Student Master at the top of the 'Special Codes Information' box and/or at the bottom where it says Economic (if applicable).

Sped - Is student Sped. Yes or blank for No.

LEP - Is student LEP. Yes or blank for No.

Military - Is Father/Mother/Guardian Military. Yes or blank for No.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Sch9.png

Setup - the user may change the settings previously selected for running the program.

Print - This will allow the user to print the report.

Help - takes you to the Help website for written instructions and instructional videos.



Transcripts Main Page

JCampus Main Page

Retrieved from EDgear Wiki