Export Transcript Comma Delimited

This program provides the user a way to export courses with grades in a Comma Delimited formatted file. Be sure that a Grades Closeout EOY has previously been done for current year courses.

Menu Location

Transcripts > Interfaces > Export Transcript Comma Delimited

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade.

Transcript Year - Click to select a specific transcript year.

Students - Click to select specific students. It is sorted alphabetically.

Homeroom - Leave blank or select all to include all homerooms. Otherwise, choose the desired homeroom.

Course Name - Click to select specific courses.

Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Order By - Select the way in which the report is to be displayed.

Special Ed

• All - Select to view all students.
• Sped Only - Select to view only Sped students.
• Non Sped - Select to view only non Sped students.

504

• All - Select to view all students.
• 504 Only - Select to view only 504 students.
• Non 504 - Select to view only non 504 students.

LEP

• All - Select to view all students.
• LEP Only - Select to view only LEP students.
• Non LEP - Select to view only non LEP students.

OK - Click to continue

If you need instructions for setup values to be used, follow the link for Standard Setup Options.

Main

Column Headers

Student Name - Student Name

SIDNO - Student ID Number

Grade - Student Grade

Year - Year the course was taken

Cohort Year - Projected year the student is grouped with to graduate

Course - Name of the course

Teacher - Teacher name

S1N - Semester 1 Numeric Grade

S1A - Semester 1 Alpha Grade

R1 - Replaced Course --Indicates that the grade record is to be replaced by a second instance of the course.

S2N - Semester 2 Numeric Grade

S2A - Semester 2 Alpha Grade

R2 - Replaced Course --Indicates that the grade record is to be replaced by a second instance of the course.

F1N - Final 1 Numeric Grade

F1A - Final 1 Alpha Grade

R3 - Replace Course --Indicates that the grade record is to be replaced by a second instance of the course.

Credits Pursued - Carnegie Unit credit pursued

Credits Earned - Carnegie Unit credit earned

State Code - State code

Grade Source - The 6 digit state site code and site name where student earned the grade.

Site Code - Site code

Honors - Honor codes for this course.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Setup - Click to go back to the Setup box.

Export - Click to export the report. Right click the preview and select Save As. Navigate to the location where you want to save these files. There will be a file name in the popup.

Help - Click to view written instructions and/or videos.