Difference between revisions of "Creating Student Logins"

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===Video How-to===
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__NOTOC__
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[[media:SY-CreateStudentLogIn.mov|Creating Student Logins video]]
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'''This program will generate usernames and passwords for students at a school(s) or district wide.'''
  
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===Getting Started===
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Select '''System''' from the list on the left of the screen. Select '''Entry''', then '''Student Login Editor'''.
  
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'''How-to'''
 
  
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'''This program will generate usernames and passwords for students at a school(s) or district wide. Use the following steps to generate this list.'''
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'''Setup Box Options'''
  
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#After logging in to WebPams, select '''System''' from the list on the left of the screen.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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#Select '''Entry'''.
 
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#Select '''Student Login Editor'''.
 
  
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Click the '''OK''' to advance to the next screen.
  
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'''Setup Options'''
 
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#'''Year and District'''--These will default based on security settings.
 
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#'''School'''--You may select a single school, a group of schools, or all schools in the district.
 
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#'''As-of-Date'''--This is the enrollment date for students. It will default to the current date.
 
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#Select '''Grade'''--Leave the Grade field blank if all grade levels are to be included. Otherwise click in the box to the right of “Grade” to select the desired grade level(s) to be included.
 
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#Select '''Ethnic'''--Leave the Ethnic field blank if all ethnics are to be included. Otherwise, click in the box to the right of Ethnic to select the desired ethnics to be included.
 
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#Select '''Gender'''--Leave the Gender field blank if both genders are to be included. Otherwise, click in the box to the right of Gender to select the desired gender(s) to be included.
 
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#Select '''Programs'''--Leave the Programs field blank if all Programs are to be included. Otherwise, click in the box to the right of Programs to select the desired Program(s) to be included.
 
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#Select '''Club'''--Leave the Club field blank if all Clubs are to be included. Otherwise, click in the box to the right of Club to select the desired Club(s) to be included.
 
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#Select '''Sport'''--Leave the Sport field blank if all Sports are to be included. Otherwise, click in the box to the right of Sport to select the desired Sport(s) to be included.
 
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#The first Show selection allows you to restrict your list of students to All, Sped Only, or Non Sped.
 
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#The second Show selection allows you to restrict your list of students to All, 504 Only, or non 504.
 
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#Click '''Ok''' to move to the next screen.
 
  
  
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'''Definitions of Column Headers'''
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'''Column Headers'''
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:'''Sidno'''--Local Student ID number
 
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:'''Student'''--Full name of student
 
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:'''School'''--School in which student is enrolled'''
 
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:'''Login ID'''--Username generated by program. Standard format is first initial last name and a sequential number if needed.
 
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::'''NOTE''' Existing Login IDs that do not follow this format can be created on a student by student basis. These non-standard logins can be kept or replaced when making mass changes.
 
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:'''Password'''--Automatically generated value. It can be changed using the instructions below.
 
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:'''Inactive'''--If this box is checked then a student's or group of students' permission to use the Student Progress Center has been temporarily removed. Permissions can be removed or reinstated using the instructions below.
 
  
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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'''For FIRST time generation of Login IDs and Passwords, use the Student Login Editor found in Entry under the System area on the left. The mass generation can be done for the whole district or school by school.'''
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For other columns not listed in the common column list:
  
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:'''The standard format for Login IDs is first initial followed by last name. If necessary a sequential number will be used to prevent possible duplicates.'''
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*'''Login ID''': Username generated by program. Standard format is first initial last name and a sequential number if needed.
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::'''NOTE''': Existing Login IDs that do not follow this format can be created on a student by student basis. These non-standard logins can be kept or replaced when making mass changes.
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*'''Password''': Automatically generated value. It can be changed using the instructions below.
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*'''Inactive''': If this box is checked then a student's or group of students' permission to use the Student Progress Center has been temporarily removed. Permissions can be removed or reinstated using the instructions below.
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 +
 
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For FIRST time generation of Login IDs and Passwords, use the '''Student Login Editor''' found in '''Entry''' under the System area on the left. The mass generation can be done for the whole district or school by school.
 +
 
 +
:The standard format for Login IDs is first initial followed by last name. If necessary a sequential number will be used to prevent possible duplicates.
  
 
# If this is the '''first time''' to generate Login IDs and Passwords you probably do not have any information in these columns.
 
# If this is the '''first time''' to generate Login IDs and Passwords you probably do not have any information in these columns.
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#Click the '''Generate Login Data''' button.
 
#Click the '''Generate Login Data''' button.
  
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===To Edit Existing Login IDs and/or Passwords Through the Student Login Editor Program===
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'''To Edit Existing Login IDs and/or Passwords through the Student Login Editor program'''
 
 
#Select an individual student or a group of students by clicking the check box to the left of the name(s).
 
#Select an individual student or a group of students by clicking the check box to the left of the name(s).
 
#Click the '''Generate''' button at the bottom of the screen.
 
#Click the '''Generate''' button at the bottom of the screen.
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#:'''Answering No''' will change existing Login IDs that do no follow the first initial last name format and will generate new passwords if you have requested to do so above.
 
#:'''Answering No''' will change existing Login IDs that do no follow the first initial last name format and will generate new passwords if you have requested to do so above.
 
#Click the '''Generate Login Data''' button if you are changing multiple students.
 
#Click the '''Generate Login Data''' button if you are changing multiple students.
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===To Edit Existing Login IDs and/or Passwords Through the Student Master===
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'''To Edit Existing Login IDs and/or Passwords through the Student Master'''
 
 
#Select '''Student Master''' from the areas on the left of the main screen of WebPams.
 
#Select '''Student Master''' from the areas on the left of the main screen of WebPams.
 
#Find the student whose Login/ID and/or Password needs to be changed.
 
#Find the student whose Login/ID and/or Password needs to be changed.
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#Click the '''Generate Password''' button to replace existing information.
 
#Click the '''Generate Password''' button to replace existing information.
  
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===Setting Permissions to Active/Inactive Using the Student Login Editor===
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'''Setting permissions to active/inactive using the Student Login Editor'''
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:'''This can be done for a group of students or for an individual student.'''
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::'''This can be done for a group of students or for an individual student.'''
 
 
#Open the Student Login Editor via System/Entry.
 
#Open the Student Login Editor via System/Entry.
 
#Select the Setup Box Options.
 
#Select the Setup Box Options.
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#To return the permissions to active for an individual student or more than one student, uncheck the check box by their name.  
 
#To return the permissions to active for an individual student or more than one student, uncheck the check box by their name.  
  
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===Setting Permissions to Active/Inactive Using the Student Master===
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'''Setting permissions to active/inactive using the Student Master'''
 
 
#Open the Student Master and find the student whose permissions needs to be changed.
 
#Open the Student Master and find the student whose permissions needs to be changed.
 
#Click the '''Permissions''' tab at the bottom of the window.
 
#Click the '''Permissions''' tab at the bottom of the window.
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#To set permissions to '''Inactive''', check the '''Inactive''' check box.
 
#To set permissions to '''Inactive''', check the '''Inactive''' check box.
 
#Close the popup and click '''Save''' at the bottom of the Student Master window.
 
#Close the popup and click '''Save''' at the bottom of the Student Master window.
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----
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[[Student Progress Center|'''Student Progress Center''' Main Page]]
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 +
----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 11:59, 6 June 2024

This program will generate usernames and passwords for students at a school(s) or district wide.

Getting Started

Select System from the list on the left of the screen. Select Entry, then Student Login Editor.


Setup Box Options

To find definitions for standard setup values, follow this link: Standard Setup Options.

Click the OK to advance to the next screen.


Column Headers

To find definitions of commonly used column headers, follow this link: Common Column Headers.

For other columns not listed in the common column list:

  • Login ID: Username generated by program. Standard format is first initial last name and a sequential number if needed.
NOTE: Existing Login IDs that do not follow this format can be created on a student by student basis. These non-standard logins can be kept or replaced when making mass changes.
  • Password: Automatically generated value. It can be changed using the instructions below.
  • Inactive: If this box is checked then a student's or group of students' permission to use the Student Progress Center has been temporarily removed. Permissions can be removed or reinstated using the instructions below.


For FIRST time generation of Login IDs and Passwords, use the Student Login Editor found in Entry under the System area on the left. The mass generation can be done for the whole district or school by school.

The standard format for Login IDs is first initial followed by last name. If necessary a sequential number will be used to prevent possible duplicates.
  1. If this is the first time to generate Login IDs and Passwords you probably do not have any information in these columns.
  2. To generate new Login IDs and passwords for all students click the check box in the column header at the top left of the student list.
  3. Click the Generate button at the bottom of the screen.
  4. The Auto Generate dialog box will appear.
  5. For the first time/mass generation of IDs and Passwords you MUST check the top check boxes.
  6. For the first time/mass generation of IDs and Passwords you MUST answer No to keep current IDs.
  7. Click the Generate Login Data button.

To Edit Existing Login IDs and/or Passwords Through the Student Login Editor Program

  1. Select an individual student or a group of students by clicking the check box to the left of the name(s).
  2. Click the Generate button at the bottom of the screen.
  3. An Auto Generate dialog box will appear.
  4. Indicate which one or both of the items you want to generate (Login ID/Password) by clicking the appropriate check box. This will generate Login IDs for selected student(s) without an ID and it will generate new passwords to replace existing passwords for all selected students.
  5. Respond to the question about whether or not you want to change the existing generated Login IDs.
    Answering Yes will not change existing Login IDs but will generate new passwords if you have requested to do so above.
    Answering No will change existing Login IDs that do no follow the first initial last name format and will generate new passwords if you have requested to do so above.
  6. Click the Generate Login Data button if you are changing multiple students.

To Edit Existing Login IDs and/or Passwords Through the Student Master

  1. Select Student Master from the areas on the left of the main screen of WebPams.
  2. Find the student whose Login/ID and/or Password needs to be changed.
  3. Click the Permissions tab at the bottom of the window.
  4. Click the View Access button.
  5. The Student Login Permissions popup will appear with three options.
    Inactive--check to temporarily remove this student's permissions to access the Student Progress Center.
    Login ID--replace existing Login ID for this student with a new ID.
    Password--replace existing Password for this student.
  6. Click Save at the bottom of the Student Master window.
  7. Click the Generate Password button to replace existing information.

Setting Permissions to Active/Inactive Using the Student Login Editor

This can be done for a group of students or for an individual student.
  1. Open the Student Login Editor via System/Entry.
  2. Select the Setup Box Options.
  3. To set permissions to inactive for ALL students click the check box at the top of the Inactive column in the column header field. All check boxes on the window will be checked. This has set the permissions to inactive.
  4. To set permissions to inactive for one or more students click the check box by the student's/students' name(s).
  5. To return the permissions to active for ALL students, uncheck the box at the top of the Inactive column in the column header field. All check boxes on the window will be unchecked. This has set the permissions to active.
  6. To return the permissions to active for an individual student or more than one student, uncheck the check box by their name.

Setting Permissions to Active/Inactive Using the Student Master

  1. Open the Student Master and find the student whose permissions needs to be changed.
  2. Click the Permissions tab at the bottom of the window.
  3. Click the View Access button and a Student Login Permissions popup will appear on the screen.
  4. To set permissions to Active, uncheck the Inactive check box.
  5. To set permissions to Inactive, check the Inactive check box.
  6. Close the popup and click Save at the bottom of the Student Master window.


Student Progress Center Main Page

JCampus Main Page

Retrieved from EDgear Wiki