Difference between revisions of "LA Calendar (SPC) File Export"

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'''This program will build the records file for submitting the district Calendar (SPC) to the state for any of the processing periods.  This is currently not sent to the JDrive. Then download a copy of this file to a computer area easy for retrieval.'''
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==Menu Location==
 
==Menu Location==
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[[File:lac2.png]]
 
  
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On the left navigation panel select '''Required Reporting''' > '''Export''' > '''LA Calendar (SPC) File Export'''.
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'''Required Reporting''' > '''Export''' > '''LA Calendar (SPC) File Export'''.
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==Setup Options==
 
==Setup Options==
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[[File:lac.png]]
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code.
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'''School''' - The 700 calendar can be sent and that will cover all schools.
  
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*'''Use SIS School''' - Only check if a SIS school is being used. The SIS school is the school reported to the Louisiana DOE during data submissions. THIS IS ONLY for schools who are SIS schools.
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*'''Use SIS Enroll School For Code''' - Some districts will set up a special calendar for the SIS school for students attending a Program school. The SIS school is the school reported to the Louisiana DOE during data submissions. THIS IS ONLY for schools who are SIS schools.
  
 
'''OK''' - Click to continue.
 
'''OK''' - Click to continue.
  
 
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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[[File:lac.png]]
 
  
 
==Main==
 
==Main==
 
[[File:lac1.png]]
 
[[File:lac1.png]]
 
===Common Column Headers===
 
===Common Column Headers===
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'''LEA''' - Local Educational Agency (District number)
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'''Sch''' - District and School number
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'''Cal''' - Calendar code number as shown in the [[Calendar Editor]]
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'''Type''' - Calendar Type Record number
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'''Start''' - Start date of the school year as shown in the [[Calendar Editor]]
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'''End''' - End date of the school year as shown in the [[Calendar Editor]]
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'''Description''' - Description of the calendar entry as shown in the [[Calendar Editor]]
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'''Min''' - Instructional minutes in a day as shown in the [[Calendar Editor]]
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'''PD''' - Class periods per day as shown in the [[Calendar Editor]]
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'''G1-G12''' - Grade levels as shown in the [[Calendar Editor]]
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'''T9''' - Transitional 9th grades as shown in the [[Calendar Editor]]
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'''G15-G35''' - Grade levels as shown in the [[Calendar Editor]]
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'''Sem''' - School semesters as shown in the [[Calendar Editor]]
  
 
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:buttons 8.png]]
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'''Setup''' - Click to go back to the Setup box.
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'''Export''' - Click the '''Export''' button at the bottom of the screen.
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A print servlet display will appear in the upper left corner of the screen.
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Right click the preview and select '''Save As'''.
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Navigate to the location where you want to save these files. There will be a file name in the popup.
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You are ready to submit the Calendar file to DOE.
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'''Help''' - Click to view written instructions and/or videos.
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----
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[[Required Reporting|'''Required Reporting''' Main Page]]
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 +
----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 13:36, 15 November 2024

This program will build the records file for submitting the district Calendar (SPC) to the state for any of the processing periods. This is currently not sent to the JDrive. Then download a copy of this file to a computer area easy for retrieval.

Menu Location

Required Reporting > Export > LA Calendar (SPC) File Export.

Setup Options

Lac.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - The 700 calendar can be sent and that will cover all schools.

  • Use SIS School - Only check if a SIS school is being used. The SIS school is the school reported to the Louisiana DOE during data submissions. THIS IS ONLY for schools who are SIS schools.
  • Use SIS Enroll School For Code - Some districts will set up a special calendar for the SIS school for students attending a Program school. The SIS school is the school reported to the Louisiana DOE during data submissions. THIS IS ONLY for schools who are SIS schools.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Lac1.png

Common Column Headers

LEA - Local Educational Agency (District number)

Sch - District and School number

Cal - Calendar code number as shown in the Calendar Editor

Type - Calendar Type Record number

Start - Start date of the school year as shown in the Calendar Editor

End - End date of the school year as shown in the Calendar Editor

Description - Description of the calendar entry as shown in the Calendar Editor

Min - Instructional minutes in a day as shown in the Calendar Editor

PD - Class periods per day as shown in the Calendar Editor

G1-G12 - Grade levels as shown in the Calendar Editor

T9 - Transitional 9th grades as shown in the Calendar Editor

G15-G35 - Grade levels as shown in the Calendar Editor

Sem - School semesters as shown in the Calendar Editor

To find definitions of commonly used column headers, follow this link: Common Column Headers.


Bottom

Buttons 8.png

Setup - Click to go back to the Setup box.

Export - Click the Export button at the bottom of the screen.

A print servlet display will appear in the upper left corner of the screen.

Right click the preview and select Save As.

Navigate to the location where you want to save these files. There will be a file name in the popup.

You are ready to submit the Calendar file to DOE.

Help - Click to view written instructions and/or videos.



Required Reporting Main Page

JCampus Main Page

Retrieved from EDgear Wiki