Difference between revisions of "Program Code Fast Loader"

From EDgearWiki
Jump to navigationJump to search
 
(55 intermediate revisions by the same user not shown)
Line 1: Line 1:
 
__NOTOC__
 
__NOTOC__
−
'''This program is a fast loader for student program codes.'''
+
'''This program will provide the user a way to fast load program codes to students and also update the program code list.'''
 +
 
 
==Menu Location==
 
==Menu Location==
−
[[File:bluesky1.png]]
 
  
−
On the left navigation panel, select '''Student Master> Loaders> Program Code Fast Loader'''.
+
'''Student > Loaders > Program Code Fast Loader'''
  
 
==Setup Options==
 
==Setup Options==
Line 12: Line 12:
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
−
'''District''' - Default value is based on your security settings. You will be limited to your district only.
+
'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
 +
 
 +
'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
 +
 
 +
'''Active Only and As of Date''' - These choices will list only those students who are actively enrolled as of the date selected in the date field.
 +
 
 +
'''OK''' - Click to continue.
 +
 
 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 
 +
[[File:progcodeloadersfilters3.png]]
 +
 
 +
'''Grade''' -  Leave blank or select all to include all grade levels.  Otherwise, choose the desired grade level.
 +
 
 +
'''Gender''' - Leave blank or select all to include both genders.  Otherwise, choose the desired gender.
 +
 
 +
'''Ethnic''' - Leave blank or select all to include all ethnicities.  Otherwise, choose the desired enthnicity.
 +
 
 +
'''Program Code''' - Leave blank or select all to include all programs.  Otherwise, choose the desired program.
 +
 
 +
'''Homeroom''' - Leave blank or select all to include all homerooms.  Otherwise, choose the desired homeroom.
 +
 
 +
'''Class''' - Leave blank or select all to include all classes.  Otherwise, choose the desired class.
 +
 
 +
'''Team''' - Leave blank or select all to include all teams.  Otherwise, choose the desired team.
 +
 
 +
'''Clubs''' - Leave blank if all clubs are to be included into the report.  Otherwise, choose the desired club code.
 +
 
 +
'''Sports''' - Leave blank if all sports are to be included into the report.  Otherwise, choose the desired sport code.
 +
 
 +
'''Custom Codes''' - Select Custom Codes created in the Custom Codes Management to filter the student list.
  
−
'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
+
'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise, choose the desired special code.
−
value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
 
−
all schools in your district.
 
  
−
'''Active Only and As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
+
'''Special Ed:'''
  
−
[[File:programcodefilters.png]]
+
'''All''' - Select to view all students.
  
−
'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
+
'''Sped Only''' - Select to view only Sped students.
  
−
'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.
+
'''Non Sped''' - Select to view only non Sped students.
  
−
'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of Ethnic to select the desired ethnic(s) to be included.
+
'''LEP:'''
  
−
'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.
+
'''All''' - Select to view all students.
  
−
'''Homeroom''' - The teacher who is assigned a group of students in addition to the regular classes that they teach. Leave blank if all homerooms are to be included into the report. Otherwise click in the field to the right of Homeroom to select the desired homeroom(s) to view.
+
'''LEP Only''' - Select to view only LEP students.
  
−
'''Class''' - A numeric value that indicated the period of the day a course is offered according to the Master Schedule Editor. To select all class periods leave the field blank or click in the field and select the check box at the top of the list of class periods; to select one or more class periods click in the field and select the desired class period(s) from the popup list.
+
'''Non LEP''' - Select to view only non LEP students.
  
−
'''Team''' - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the right of Teams to select the desired Teams(s) to view.
+
'''504:'''
  
−
'''Show Option Buttons''' - Examples that limit information on the report include Show Sped Only, Non Sped, both (all); show 504 Only, Non 504, both (all); show LEP Only, Non LEP, both (all). Examples that indicate whether or not to include information on the report include show LEP, show counselor, show school name and show class period.
+
'''All''' - Select to view all students.
  
−
'''Filter Dates:'''
+
'''504 Only''' - Select to view only 504 students.
  
−
'''From Date and To Date''' - This date is for filtering students who had a service on or after this date.  From date can be blank, bu the To Date must also be blank.
+
'''Non 504''' - Select to view only non 504 students.
 +
 
 +
'''Students''' - This will generate a list of students to select from.
 +
 
 +
'''Filter Dates'''
 +
 
 +
'''From Date and To Date''' - This date is for filtering students who had a service on or after this date.  From date can be blank, but the To Date must also be blank.
  
 
'''OK''' - Click to continue.
 
'''OK''' - Click to continue.
Line 47: Line 81:
  
 
==Main==
 
==Main==
−
[[File:bluesky2.png]]
+
[[File:programloadernan2.png]]
  
 
===Left Column Headers===
 
===Left Column Headers===
Line 59: Line 93:
 
'''School''' - Student's school of enrollment
 
'''School''' - Student's school of enrollment
  
−
'''Code''' - Student's program code - Click in the '''Code''' field and an asterisk will appear.  
+
'''Code''' - Student's program code (Click in the '''Code''' field and an asterisk will appear).  
  
−
'''Begin Date''' - Student's program code begin date
+
'''Begin Date''' - Student's program code begin date.  You can edit the begin date by clicking the date field and changing it then move out of the field.
  
−
'''End Date''' - Student's program code end date
+
'''Begin Type''' - Student's program code type description.
 +
 
 +
'''End Date''' - Student's program code end date.  You can edit the begin date by clicking the date field and changing it then move out of the field.
 +
 
 +
'''End Type''' - Student's program code type description.
 +
 
 +
To edit/add multiple '''Begin and/or End''' Dates:
 +
*Click on the existing code and an asterisk will appear.
 +
*Add the desired begin and/or end date and check the '''Overwrite''' checkbox in the lower right corner.
 +
*Re-choose the original code and the begin and/or end date will display.
 +
 
 +
'''Add''' - Add new code.
  
 
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
Line 69: Line 114:
 
===Right Column Headers===
 
===Right Column Headers===
  
−
'''Code''' - Choose the program code from the list on the right and the asterisk will change to that code. Choose the appropriate begin/end dates using the '''Post Dates''' at the bottom. This will indicate the timeline that the student was in the program.
+
'''Code''' - Choose the program code from the list on the right and the asterisk will change to that code. Choose the appropriate begin/end dates using the '''Post Dates''' at the bottom.  
 +
This will indicate the timeline that the student was in the program.
  
 
'''Description''' - Description of program codes
 
'''Description''' - Description of program codes
 +
 +
'''Post Dates:'''
  
 
'''Begin Date''' - This date is for the values posted as begin dates.
 
'''Begin Date''' - This date is for the values posted as begin dates.
  
 
'''End Date''' - This date is for the values posted as end dates.
 
'''End Date''' - This date is for the values posted as end dates.
 +
 +
'''Begin Type''' - Click inside the box and choose begin type from the list.
 +
 +
'''End Type''' - Click inside the box and choose end type from the list.
 +
 +
'''Services''' - Check this box to student's services.
 +
 +
'''Overwrite''' - Overwrite the Existing Begin Date(s) with this date. (Checked=yes, Unchecked=no)
 +
 +
'''Overwrite''' - Overwrite the Existing End Date(s) with this date. (Checked=yes, Unchecked=no)
 +
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
 
==Bottom==
 
==Bottom==
  
−
[[File:bluesky3.png]]
+
[[File:progcodefastload2.png]]
  
 
'''Setup''' - Click to go back to the Setup box.
 
'''Setup''' - Click to go back to the Setup box.
  
−
'''Print''' - To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
+
[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
 +
 +
'''Help''' - Click to view written instructions and/or videos.
 +
 
  
−
'''Help''' - This button will take you to the Help website with written instructions and/or video.
+
'''Q&A'''
  
−
[[Mass program code | Mass]] - This will allow you to mass post program codes to multiple students.
+
'''Q - Does program code QUA (Quarantine) and QCC (Quarantine Close Contact) submit anything to the state.'''
  
 +
'''A''' - There is no corresponding state record/data element to submit so nothing is sent to the state for the program code of QUA and QCC.
 +
*The program code does highlight the student in green on [[Post Attendance]] using the to/from dates to show they are in quarantine.
 +
* There is also a Web Option, if set to True, that makes the popup say that you can`t mark this student absent since they are quarantined, for when users are entering absences. If there is no Web Option, then the users will get a popup that lets them go ahead and "Post anyway".
 +
*If applicable in some districts, students that are coded with PCP (Parents Choice-Pandemic) will be highlighted in yellow. This code will be the same as QUA (Quarantine) and QCC (Quarantine Close Contact) in preventing posting absences for teachers.
  
−
----
 
−
[[Scheduling|'''Scheduling''' Main Page]]
 
 
----
 
----
 
[[Student Master|'''Student Master''' Main Page]]
 
[[Student Master|'''Student Master''' Main Page]]
 
----
 
----
 
[[WebPams|'''JCampus''' Main Page]]
 
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 14:59, 20 September 2023

This program will provide the user a way to fast load program codes to students and also update the program code list.

Menu Location

Student > Loaders > Program Code Fast Loader

Setup Options

Programcodefastloader.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Active Only and As of Date - These choices will list only those students who are actively enrolled as of the date selected in the date field.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Progcodeloadersfilters3.png

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.

Program Code - Leave blank or select all to include all programs. Otherwise, choose the desired program.

Homeroom - Leave blank or select all to include all homerooms. Otherwise, choose the desired homeroom.

Class - Leave blank or select all to include all classes. Otherwise, choose the desired class.

Team - Leave blank or select all to include all teams. Otherwise, choose the desired team.

Clubs - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club code.

Sports - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport code.

Custom Codes - Select Custom Codes created in the Custom Codes Management to filter the student list.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Special Ed:

All - Select to view all students.

Sped Only - Select to view only Sped students.

Non Sped - Select to view only non Sped students.

LEP:

All - Select to view all students.

LEP Only - Select to view only LEP students.

Non LEP - Select to view only non LEP students.

504:

All - Select to view all students.

504 Only - Select to view only 504 students.

Non 504 - Select to view only non 504 students.

Students - This will generate a list of students to select from.

Filter Dates

From Date and To Date - This date is for filtering students who had a service on or after this date. From date can be blank, but the To Date must also be blank.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Programloadernan2.png

Left Column Headers

SIDNO - Student's identification number

Student Name - Student's full name

Grade - Student's grade of enrollment

School - Student's school of enrollment

Code - Student's program code (Click in the Code field and an asterisk will appear).

Begin Date - Student's program code begin date. You can edit the begin date by clicking the date field and changing it then move out of the field.

Begin Type - Student's program code type description.

End Date - Student's program code end date. You can edit the begin date by clicking the date field and changing it then move out of the field.

End Type - Student's program code type description.

To edit/add multiple Begin and/or End Dates:

  • Click on the existing code and an asterisk will appear.
  • Add the desired begin and/or end date and check the Overwrite checkbox in the lower right corner.
  • Re-choose the original code and the begin and/or end date will display.

Add - Add new code.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Right Column Headers

Code - Choose the program code from the list on the right and the asterisk will change to that code. Choose the appropriate begin/end dates using the Post Dates at the bottom. This will indicate the timeline that the student was in the program.

Description - Description of program codes

Post Dates:

Begin Date - This date is for the values posted as begin dates.

End Date - This date is for the values posted as end dates.

Begin Type - Click inside the box and choose begin type from the list.

End Type - Click inside the box and choose end type from the list.

Services - Check this box to student's services.

Overwrite - Overwrite the Existing Begin Date(s) with this date. (Checked=yes, Unchecked=no)

Overwrite - Overwrite the Existing End Date(s) with this date. (Checked=yes, Unchecked=no)

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Progcodefastload2.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Q&A

Q - Does program code QUA (Quarantine) and QCC (Quarantine Close Contact) submit anything to the state.

A - There is no corresponding state record/data element to submit so nothing is sent to the state for the program code of QUA and QCC.

  • The program code does highlight the student in green on Post Attendance using the to/from dates to show they are in quarantine.
  • There is also a Web Option, if set to True, that makes the popup say that you can`t mark this student absent since they are quarantined, for when users are entering absences. If there is no Web Option, then the users will get a popup that lets them go ahead and "Post anyway".
  • If applicable in some districts, students that are coded with PCP (Parents Choice-Pandemic) will be highlighted in yellow. This code will be the same as QUA (Quarantine) and QCC (Quarantine Close Contact) in preventing posting absences for teachers.

Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki