Difference between revisions of "Student Program List"

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Video
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__NOTOC__
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'''This program will provide a way for the user to create the list of students that have an active Program Code on the [[Student Master]] based on the selected date range.'''
  
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==Menu Location==
  
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'''How to create the list of students that have an active Program on the student master based on the selected date range'''
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'''Student > Reports > Student Program List'''
  
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==Setup Options==
  
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#Login to WebPams.
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[[File:studproglistsetup2.png]]
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#Select '''Lists''' under the Student Master program area on the left of the screen.
 
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#Select '''Student Program List'''.
 
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''Setup Box Option'''
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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#Verify '''Year, District, and School'''. These default values are based on your security settings.
 
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#Select '''Grade'''. Leave the Grade field blank if all grade levels are to be included. Otherwise click in the box to the right of '''Grade''' to select the desired grade level(s) to be included.
 
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#Select '''Gender'''. Leave the Gender field blank if all grade levels are to be included. Otherwise click in the box to the right of '''Gender''' to select the desired gender to be included.
 
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#Select '''Ethnic'''. Leave the Ethnic field blank if all Ethnicities are to be included. Otherwise click in the box to the right of '''Ethnic''' to select the desired ethnicities to be included.
 
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#Select '''Program'''. Leave the field blank if all Programs are to be included. Otherwise click in the box to the right of '''Program''' to select the desired Program(s) to be included.
 
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#Select the '''From Date'''. This should be the beginning date for the Program date range.
 
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#Select the '''To Date'''. This should be the ending date for the Program date range.
 
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#Select the check box for the '''Active Only''' indicator. This will limit the list of students to those enrolled on the selected date.
 
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#Select the '''As of Date'''. This date will be used to determine the enrollment date for active students. 
 
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#Click '''Ok''' to move to the next screen.
 
  
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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'''NOTE''': The report will display students who have an active program on any date within the selected date range.
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
  
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'''Gender''' - Leave blank or select all to include all genders.  Otherwise, choose the desired gender.
  
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'''To Print this report'''
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
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#Click the '''Print''' button at the bottom of the screen.
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# A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.
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'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
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#The default print option will be '''PDF'''.  
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#Click the print button on this popup and another print preview window will appear.  
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'''Custom Codes''' - Select the custom codes created in the Custom Codes Management to filter the student list.
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#A grey rectangle should appear at the bottom right of the print preview. If it does not, hover the mouse in the bottom right area of the preview. Click the print icon at the right end of this rectangle. Another print preview will appear; click the print button at the top left to print the report. Close the print preview.
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'''Show Option Buttons''' - Examples that limit information on the report include Show Sped Only, Non Sped, both (all); show 504 Only, Non 504, both (all)
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
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'''Active Only As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''[[Report]]''' - The user can click in this box to select a report that was previously created.
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'''OK''' - Click here to continue
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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==Main==
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[[File:studproglistmain5.png]]
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===Column Headers===
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'''District''' - Student's district of enrollment
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'''School''' - site code of the school in which the student is enrolled
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'''Homeroom''' - Student's homeroom teacher name
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'''Student Name''' - Student's full name
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'''SIDNO''' - Student's identification number
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'''SASID''' - Student's state assigned identification number
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'''SIS Sch''' - School assignment for SIS submission purposes
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'''Grade''' - Student's grade of enrollment
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'''Address 1''' - Student's mailing address 1st line
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'''Address 2''' - Student's mailing address 2nd line
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'''City''' - Student's mailing address city
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'''State''' - Student's mailing address state
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'''Zip''' - Student's mailing address zip
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'''Zip 4''' - Student's mailing address zip 4
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'''Program''' - Code associated with each program. If a student is in more than one program, the student will be listed once for each program.
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'''Prg Year''' - School year that was selected in the setup box. Any student on the report will be in the program(s) during some time in the year.
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'''Prg Start''' - Date on which the student began the program.
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'''Prg End''' - Date on which the student exited the program.
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'''Area''' - Student's program area/reason/score
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'''Homeless Code''' - The code for homeless students (48-51). If this field is blank, the student is not homeless.
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'''Lunch''' - Code for students identified as free lunch, reduced lunch, or paid (either blank or LU3)
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'''ECode''' - Enrollment code for the student.
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'''EDate''' - Enrollment date for the student.
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'''LCode''' - Exit code for the student.
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'''LDate''' - Exit date for the student.
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'''Begin Type''' - Codes associated with several of the programs. Not all programs have a related Begin Type. The codes are listed below:
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'''01 Type 1'''
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'''02 Type 2'''
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'''03 Unaccompanied Youth'''
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'''04 Farming'''
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'''05 Seafood'''
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'''06 Awaiting Foster Care'''
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'''End Type''' - Codes associated with several of the programs. Not all programs have a related End Type. The codes are listed below:
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'''01 XX Type 2'''
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'''02 XX Type 3'''
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'''03 01 Mortgage foreclosure'''
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'''04 02 Flooding'''
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'''04 03 Hurricane'''
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'''05 04 Tornado'''
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'''06 05 Wildfire or Fire'''
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'''07 97 Man-made Disaster (Major)'''
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'''99 99 Other'''
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'''Services''' - Are services provided for this program.
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'''Morning Bus''' - Student's morning bus number.
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'''Morning Bus/Stop''' - Student's morning bus stop.
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'''Evening Bus''' - Student's evening bus number.
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'''Evening Bus/Stop''' - Student's evening bus stop.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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'''NOTE''': The report will display students who have an active program on any date within the selected date range. Students listed with a program only, but no dates, needs to have the begin
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and end dates updated or the program needs to be removed.
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==Bottom==
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[[File:studproglistbottom.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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'''[[Save]]''' - Click save first and a box will appear to name the report. Then click to save the report.
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'''[[Report]]''' - The user can click in this box to select a report that was previously created.
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Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
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----
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[[Student Master|'''Student Master''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 10:12, 5 June 2024

This program will provide a way for the user to create the list of students that have an active Program Code on the Student Master based on the selected date range.

Menu Location

Student > Reports > Student Program List

Setup Options

Studproglistsetup2.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Program - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

Custom Codes - Select the custom codes created in the Custom Codes Management to filter the student list.

Show Option Buttons - Examples that limit information on the report include Show Sped Only, Non Sped, both (all); show 504 Only, Non 504, both (all)

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Active Only As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Report - The user can click in this box to select a report that was previously created.

OK - Click here to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Studproglistmain5.png

Column Headers

District - Student's district of enrollment

School - site code of the school in which the student is enrolled

Homeroom - Student's homeroom teacher name

Student Name - Student's full name

SIDNO - Student's identification number

SASID - Student's state assigned identification number

SIS Sch - School assignment for SIS submission purposes

Grade - Student's grade of enrollment

Address 1 - Student's mailing address 1st line

Address 2 - Student's mailing address 2nd line

City - Student's mailing address city

State - Student's mailing address state

Zip - Student's mailing address zip

Zip 4 - Student's mailing address zip 4

Program - Code associated with each program. If a student is in more than one program, the student will be listed once for each program.

Prg Year - School year that was selected in the setup box. Any student on the report will be in the program(s) during some time in the year.

Prg Start - Date on which the student began the program.

Prg End - Date on which the student exited the program.

Area - Student's program area/reason/score

Homeless Code - The code for homeless students (48-51). If this field is blank, the student is not homeless.

Lunch - Code for students identified as free lunch, reduced lunch, or paid (either blank or LU3)

ECode - Enrollment code for the student.

EDate - Enrollment date for the student.

LCode - Exit code for the student.

LDate - Exit date for the student.

Begin Type - Codes associated with several of the programs. Not all programs have a related Begin Type. The codes are listed below:

01 Type 1

02 Type 2

03 Unaccompanied Youth

04 Farming

05 Seafood

06 Awaiting Foster Care

End Type - Codes associated with several of the programs. Not all programs have a related End Type. The codes are listed below:

01 XX Type 2

02 XX Type 3

03 01 Mortgage foreclosure

04 02 Flooding

04 03 Hurricane

05 04 Tornado

06 05 Wildfire or Fire

07 97 Man-made Disaster (Major)

99 99 Other

Services - Are services provided for this program.

Morning Bus - Student's morning bus number.

Morning Bus/Stop - Student's morning bus stop.

Evening Bus - Student's evening bus number.

Evening Bus/Stop - Student's evening bus stop.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

NOTE: The report will display students who have an active program on any date within the selected date range. Students listed with a program only, but no dates, needs to have the begin

and end dates updated or the program needs to be removed.

Bottom

Studproglistbottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Save - Click save first and a box will appear to name the report. Then click to save the report.

Report - The user can click in this box to select a report that was previously created.

Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki