Difference between revisions of "Attendance Rollbook"

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'''This program will allow the user to print teacher's rollbook by section. If a Bell Schedule is set up for a specific school, by using [[Create a Bell Schedule]], the Attendance Rollbook will use those period time frames for the attendance.'''
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'''This program will provide an administrator a way to print teacher's rollbook by section. Teachers will be able to print their attendance rollbooks. If a Bell Schedule is set up for a specific school, by using [[Create a Bell Schedule]], the Attendance Rollbook will use those period time frames for the attendance.'''
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===Video How-to===
 
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[[media:GR-AttenRollBook.mov|Attendance Roll Book video]]
 
  
 
==Menu Location==
 
==Menu Location==
  
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[[File:attrollbookmenu.png]]
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Staff - '''Attendance > Lists > Attendance Rollbook'''
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Admin:  On the left navigation panel, select '''Grades''' > '''List''' >'''Attendance Rollbook'''.
 
  
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Teacher:  Select '''Reports''' > '''Attendance''' > '''Attendance Rollbook'''
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Teachers - '''Classroom > Reports > Attendance > Attendance Rollbook'''
  
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==Setup Options==
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==Setup Options (For Staff Only)==
  
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[[File:attrollbooksetup.png]]
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[[File:attendrollbooksetup4.png]]
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
 
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all schools in your district.
 
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,  
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
 
  
 
'''Class Period''' - A numeric value that indicated the period of the day a course is offered according to the Master Schedule Editor. To select all class periods leave the field blank or  
 
'''Class Period''' - A numeric value that indicated the period of the day a course is offered according to the Master Schedule Editor. To select all class periods leave the field blank or  
 
click in the field and select the check box at the top of the list of class periods; to select one or more class periods click in the field and select the desired class period(s) from the  
 
click in the field and select the check box at the top of the list of class periods; to select one or more class periods click in the field and select the desired class period(s) from the  
 
popup list.
 
popup list.
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 +
'''Students''' - Click inside the box for a list of students to choose.
  
 
'''Order To List''' - Allows for the list to be sorted in the desired way upon clicking OK.
 
'''Order To List''' - Allows for the list to be sorted in the desired way upon clicking OK.
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
 
'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
  
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'''OK''' - Click to continue
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'''OK''' - Click to continue.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 
 +
==Setup Options (For Teacher Only)==
 +
 
 +
[[File:attenrollbooksetup2.png]]
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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==Main==
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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[[File:attrollbookmain.png]]
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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===Column Headers===
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
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'''Teacher''' - Teacher's name
 
  
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'''GD''' - Course grade
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'''Class Period''' - A numeric value that indicated the period of the day a course is offered according to the Master Schedule Editor. To select all class periods leave the field blank or
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click in the field and select the check box at the top of the list of class periods; to select one or more class periods click in the field and select the desired class period(s) from the
 +
popup list.
  
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'''PD''' - Class period
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'''Section''' - Select the Section(s) for the Teacher Order Option.
  
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'''Course''' - Course name
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'''Order To List''' - Allows for the list to be sorted in the desired way upon clicking OK.
  
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'''Section''' - Section number
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''OK''' - Click to continue.
  
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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Verify the school '''year''' and '''teacher'''.  Choose the '''course''', then '''marking period'''. Select the '''date range''' you need. Click '''OK'''.
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The Attendance Rollbook chart will display.
  
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For '''teachers''', look in your '''Gradebook''', choose the '''course''', then '''marking period'''.
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==Main==
  
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Click the '''Reports''' button on the top of the window.  
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[[File:attrollbook3.png]]
  
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Select '''Attendance''' from the drop down list, then '''Attendance Rollbook'''. Select the '''date range''' you need.
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===Column Headers===
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'''Teacher''' - Click on Teacher name to highlight the row and then click on print to view the [[attendance rollbook]]. NOTE that the program looks at students who have exited previously and places them at the bottom of the printout.  
  
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'''OK''' - Click to continue
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'''GD''' - Course grade
  
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'''PD''' - Class period
  
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'''N/A''' = (not applicable) The school year has not started or the student does not have a 1st hour class.
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'''Course''' - Course name
  
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'''Present''' = Indicates the student is present and also has the date.
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'''Section''' - Section number
  
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'''Attendance code''' = Lists their absence codes.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]]
  
 
==Bottom==
 
==Bottom==
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[[File:attrollbookbottom.png]]
 
[[File:attrollbookbottom.png]]
  
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'''Setup''' - Click to go back to the Setup box.
  
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
  
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'''Print''' - To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
 
  
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'''HELP''' - Click the '''Help''' button on the bottom of the page to view written instructions and/or videos.
 
  
  
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'''[[WebPams|JCampus]] / [[Grades]] / [[WebGradeBook#Resources|WebGradeBook]]'''
 
 
----
 
----
 
[[Attendance|'''Attendance''' Main Page]]
 
[[Attendance|'''Attendance''' Main Page]]
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----
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[[Classroom|'''Classroom''' Main Page]]
 
----
 
----
 
[[WebPams|'''JCampus''' Main Page]]
 
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 15:12, 5 June 2024

This program will provide an administrator a way to print teacher's rollbook by section. Teachers will be able to print their attendance rollbooks. If a Bell Schedule is set up for a specific school, by using Create a Bell Schedule, the Attendance Rollbook will use those period time frames for the attendance.

Menu Location

Staff - Attendance > Lists > Attendance Rollbook

Teachers - Classroom > Reports > Attendance > Attendance Rollbook

Setup Options (For Staff Only)

Attendrollbooksetup4.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Class Period - A numeric value that indicated the period of the day a course is offered according to the Master Schedule Editor. To select all class periods leave the field blank or click in the field and select the check box at the top of the list of class periods; to select one or more class periods click in the field and select the desired class period(s) from the popup list.

Students - Click inside the box for a list of students to choose.

Order To List - Allows for the list to be sorted in the desired way upon clicking OK.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Setup Options (For Teacher Only)

Attenrollbooksetup2.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Class Period - A numeric value that indicated the period of the day a course is offered according to the Master Schedule Editor. To select all class periods leave the field blank or click in the field and select the check box at the top of the list of class periods; to select one or more class periods click in the field and select the desired class period(s) from the popup list.

Section - Select the Section(s) for the Teacher Order Option.

Order To List - Allows for the list to be sorted in the desired way upon clicking OK.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

The Attendance Rollbook chart will display.

Main

Attrollbook3.png

Column Headers

Teacher - Click on Teacher name to highlight the row and then click on print to view the attendance rollbook. NOTE that the program looks at students who have exited previously and places them at the bottom of the printout.

GD - Course grade

PD - Class period

Course - Course name

Section - Section number

To find definitions of commonly used column headers, follow this link: Common Column Headers

Bottom

Attrollbookbottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.



Attendance Main Page

Classroom Main Page

JCampus Main Page

Retrieved from EDgear Wiki