Difference between revisions of "Sport Code Fast Loader"

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__NOTOC__
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'''This program will allow you to fast load sport codes to students and also post date ranges that correspond with the sport season.
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'''This program will provide the user with a way to fast load sport codes to students and also post date ranges that correspond with the sport season.
 +
 
 +
In [[User Management]], a user must have Category> Stu Master and Program> Update Sports Code List, RW to be able to use this program.
  
 
==Menu Location==
 
==Menu Location==
  
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[[File:sportcodemenu.png]]
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'''Student > Loaders > Sport Code Fast Loader'''
  
 +
==Setup Options==
  
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On the left navigation panel, select '''Loaders''' > '''Student Master''' > '''Sport Code Fast Loader'''.
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[[File:sportcodesetup.png]]
  
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==Setup Options==
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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[[File:spcodefastloadsetup.png]]
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'''District''' - Default value is based on the user's security settings. The user will be limited to their district only.
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''Active Only and As of Date''' - These choices will list only those students who are actively enrolled as of the date selected in the date field.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''OK''' - Click to continue.
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
 
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,  
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
 
  
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'''Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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[[File:sportcodefastsetup.png]]
  
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''Grade''' - Leave blank or select all to include all grade levels.  Otherwise, choose the desired grade level.
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,  
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'''Gender''' - Leave blank or select all to include both genders. Otherwise, choose the desired gender.
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
 
  
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'''Sport''' - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.
  
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'''Filter Dates:'''
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'''Custom Codes''' - Select the Custom Codes created in the Custom Code Management to filter the student list.
  
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'''From Date and To Date''' - This date is for filtering students who had a service onb or after this date.  From date can be blank, bu the To Date must also be blank.
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'''Sports''' - Leave blank or select all to include all sports.  Otherwise, choose the desired sport.
  
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'''OK''' - Click to continue.
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'''Homeroom''' - Leave blank or select all to include all homerooms.  Otherwise, choose the desired homeroom.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''Class''' - Leave blank or select all to include all classes.  Otherwise, choose the desired class.
  
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==Main==
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'''Team''' - Leave blank or select all to include all teams.  Otherwise, choose the desired team.
  
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[[File:sportcodeloadermain.png]]
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'''Special Ed:'''
  
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===Left Column Headers===
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All - Select to view all students.
  
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'''SIDNO''' - Student's identification number.
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Sped Only - Select to view only Sped students.
  
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'''Student Name''' - Student's full name.
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Non Sped - Select to view only non Sped students.
  
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'''Grade''' - Student's grade of enrollment.
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'''504:'''
  
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'''School''' - School site number of enrollment
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All - Select to view all students.
  
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'''Code''' - Code number of student club.
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504 Only - Select to view only 504 students.
  
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'''Begin Date''' - Student's code begin date
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Non 504 - Select to view only non 504 students.
  
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'''End Date''' - Student's code end date
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'''LEP:'''
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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All - Select to view all students.
  
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===Right Column Headers===
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LEP Only - Select to view only LEP students.
  
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'''Code''' - Click in the Code field and an asterisk will appear. Then choose the program code from the list on the right. Choose the appropriate begin/end dates using the Post Dates at the bottom. This will indicate the timeline that the student was in the program.
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Non LEP - Select to view only non LEP students.
  
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'''Description''' - Sport Codes description
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'''Filter Dates'''
  
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'''Post Dates:'''
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'''From Date and To Date''' - This date is for filtering students who had a service on or after this date.  From date can be blank, but the To Date must also be blank.
  
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'''Begin Dates''' - This date is for the values posted as begin dates.
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'''OK''' - Click to continue.
  
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'''End Dates''' - This date is for the values posted as end dates.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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==Main==
  
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==Bottom==
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[[File:sportcodefastloadmain3.png]]
  
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[[File:spcodefastloadbottom.png]]
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'''Search''' - Search for student by SIDNO, Name, or Code.  
  
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'''Setup''' - This allows you to change the values on the setup box without exiting the program.
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===Left Column Headers===
  
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'''Print''' - To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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'''SIDNO''' - Student's identification number
  
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'''Help''' - This button links to the JCampus video and written instructions.
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'''Student Name''' - Student's full name
  
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'''Mass''' - This button allows you to load club codes for multiple students.
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'''Grade''' - Student's grade of enrollment
  
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[[File:masspost.png]]
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'''School''' - School site number of enrollment
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''Code''' - Student's program code - Click in the '''Code''' field and an asterisk will appear. Click inside the box to select all codes.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''Begin Date''' - Student's code begin date
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
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'''End Date''' - Student's code end date
  
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'''Student Specific Filters:'''
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'''Add''' - Add new code.
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.
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===Right Column Headers===
  
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'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of Ethnic to select the desired ethnic(s) to be included.
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'''Code''' - Choose the sport code from the list on the right and the asterisk will change to that code. Choose the appropriate begin/end dates using the '''Post Dates''' at the bottom. This will indicate the timeline that the student was in the program.
  
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'''Homeroom''' - The teacher who is assigned a group of students in addition to the regular classes that they teach. Leave blank if all homerooms are to be included into the report. Otherwise click in the field to the right of Homeroom to select the desired homeroom(s) to view.
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'''Description''' - Sport Codes description
  
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'''Class''' - Click in the box for a list to choose from.
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'''Post Dates'''
  
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'''Show Option Buttons''' - Examples that limit information on the report include Show Sped Only, Non Sped, both (all); show 504 Only, Non 504, both (all).
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'''Begin Date''' - This date is for the values posted as begin dates.
  
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'''Students''' - Click in this box to choose one, several or all students or leave blank to choose all students.
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'''End Date''' - This date is for the values posted as end dates.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''Overwrite''' - Overwrite the Existing Begin Date(s) with this date. (Checked=yes, Unchecked=no)
  
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[[File:bluesky5.png]]
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'''Overwrite''' - Overwrite the Existing End Date(s) with this date. (Checked=yes, Unchecked=no)
  
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'''Select Dates and Code to Post'''
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To edit/add multiple '''Begin and/or End''' Dates:
 +
*Click on the existing code in the Code column and an asterisk will appear.
 +
*Add the desired begin and/or end date and check the '''Overwrite''' checkbox in the lower right corner.
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*Re-choose the original code on the right side code area and the begin and/or end date will display.
  
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'''From Date''' and '''To Date''' - Choose the appropriate From/To dates. This will indicate the timeline that the student will be in the program.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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'''Code''' - Choose the program code needed and the code and '''Description''' will display.
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==Bottom==
  
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'''Area/Reason/Score''' - Type in your information. This information will be displayed in Student Master > Program tab in the Area/Reason/Score column. 
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[[File:sportcode2.png]]
  
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'''Post''' - Click post to post the program codes/information to the Student Master > Program tab area.
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'''Setup''' - Click to go back to the Setup box.
  
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[[File:codequestion.png]]
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
 +
 +
'''Help''' - Click to view written instructions and/or videos.
  
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[[File:insertcodesucessfully.png]]
 
  
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*NOTE: If the student previously had a program code assigned to them and the user wanted to add the area/score/reason info, this cannot be done because this is a "post" action and not an "update" existing program code action.
 
  
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[[File:bluesky6.png]]
 
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----
 
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[[Scheduling|'''Scheduling''' Main Page]]
 
 
----
 
----
 
[[Student Master|'''Student Master''' Main Page]]
 
[[Student Master|'''Student Master''' Main Page]]
 
----
 
----
 
[[WebPams|'''JCampus''' Main Page]]
 
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 10:51, 25 October 2023

This program will provide the user with a way to fast load sport codes to students and also post date ranges that correspond with the sport season.

In User Management, a user must have Category> Stu Master and Program> Update Sports Code List, RW to be able to use this program.

Menu Location

Student > Loaders > Sport Code Fast Loader

Setup Options

Sportcodesetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Active Only and As of Date - These choices will list only those students who are actively enrolled as of the date selected in the date field.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Sportcodefastsetup.png

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.

Custom Codes - Select the Custom Codes created in the Custom Code Management to filter the student list.

Sports - Leave blank or select all to include all sports. Otherwise, choose the desired sport.

Homeroom - Leave blank or select all to include all homerooms. Otherwise, choose the desired homeroom.

Class - Leave blank or select all to include all classes. Otherwise, choose the desired class.

Team - Leave blank or select all to include all teams. Otherwise, choose the desired team.

Special Ed:

All - Select to view all students.

Sped Only - Select to view only Sped students.

Non Sped - Select to view only non Sped students.

504:

All - Select to view all students.

504 Only - Select to view only 504 students.

Non 504 - Select to view only non 504 students.

LEP:

All - Select to view all students.

LEP Only - Select to view only LEP students.

Non LEP - Select to view only non LEP students.

Filter Dates

From Date and To Date - This date is for filtering students who had a service on or after this date. From date can be blank, but the To Date must also be blank.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Sportcodefastloadmain3.png

Search - Search for student by SIDNO, Name, or Code.

Left Column Headers

SIDNO - Student's identification number

Student Name - Student's full name

Grade - Student's grade of enrollment

School - School site number of enrollment

Code - Student's program code - Click in the Code field and an asterisk will appear. Click inside the box to select all codes.

Begin Date - Student's code begin date

End Date - Student's code end date

Add - Add new code.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Right Column Headers

Code - Choose the sport code from the list on the right and the asterisk will change to that code. Choose the appropriate begin/end dates using the Post Dates at the bottom. This will indicate the timeline that the student was in the program.

Description - Sport Codes description

Post Dates

Begin Date - This date is for the values posted as begin dates.

End Date - This date is for the values posted as end dates.

Overwrite - Overwrite the Existing Begin Date(s) with this date. (Checked=yes, Unchecked=no)

Overwrite - Overwrite the Existing End Date(s) with this date. (Checked=yes, Unchecked=no)

To edit/add multiple Begin and/or End Dates:

  • Click on the existing code in the Code column and an asterisk will appear.
  • Add the desired begin and/or end date and check the Overwrite checkbox in the lower right corner.
  • Re-choose the original code on the right side code area and the begin and/or end date will display.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Sportcode2.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki