Difference between revisions of "Sport Code Fast Loader"

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__NOTOC__
 
__NOTOC__
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'''This program will allow you to fast load sport codes to students and also post date ranges that correspond with the sport season.
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'''This program will provide the user with a way to fast load sport codes to students and also post date ranges that correspond with the sport season.
 +
 
 +
In [[User Management]], a user must have Category> Stu Master and Program> Update Sports Code List, RW to be able to use this program.
  
 
==Menu Location==
 
==Menu Location==
  
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[[File:sportcodemenu.png]]
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'''Student > Loaders > Sport Code Fast Loader'''
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On the left navigation panel, select '''Loaders''' > '''Student Master''' > '''Sport Code Fast Loader'''.
 
  
 
==Setup Options==
 
==Setup Options==
  
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[[File:spcodefastloadsetup.png]]
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[[File:sportcodesetup.png]]
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user's security settings. The user will be limited to their district only.
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 +
'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''Active Only and As of Date''' - These choices will list only those students who are actively enrolled as of the date selected in the date field.
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
 
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
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'''OK''' - Click to continue.
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
 
  
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'''Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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[[File:sportcodefastsetup.png]]
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,  
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
 
  
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'''Sport''' - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.
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'''Gender''' - Leave blank or select all to include both genders. Otherwise, choose the desired gender.
  
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'''Filter Dates:'''
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'''Ethnic''' - Leave blank or select all to include all ethnicities.  Otherwise, choose the desired enthnicity.
  
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'''From Date and To Date''' - This date is for filtering students who had a service onb or after this date.  From date can be blank, bu the To Date must also be blank.
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'''Custom Codes''' - Select the Custom Codes created in the Custom Code Management to filter the student list.
  
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'''OK''' - Click to continue.
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'''Sports''' - Leave blank or select all to include all sports.  Otherwise, choose the desired sport.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''Homeroom''' - Leave blank or select all to include all homerooms.  Otherwise, choose the desired homeroom.
  
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==Main==
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'''Class''' - Leave blank or select all to include all classes.  Otherwise, choose the desired class.
  
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[[File:sportcodemain.png]]
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'''Team''' - Leave blank or select all to include all teams.  Otherwise, choose the desired team.
  
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===Column Headers===
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'''Special Ed:'''
  
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'''SIDNO''' - Student's identification number.
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All - Select to view all students.
  
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'''Student Name''' - Student's full name.
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Sped Only - Select to view only Sped students.
  
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'''Grade''' - Student's grade of enrollment.
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Non Sped - Select to view only non Sped students.
  
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'''School''' - School site number of enrollment
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'''504:'''
  
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'''Code''' - Code number of student club.
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All - Select to view all students.
  
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'''Begin Date''' - Student's code begin date
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504 Only - Select to view only 504 students.
  
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'''End Date''' - Student's code end date
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Non 504 - Select to view only non 504 students.
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''LEP:'''
  
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Click in the Code field and an asterisk will appear. Then choose the program code from the list on the right. Choose the appropriate begin/end dates using the Post Dates at the bottom. This will indicate the timeline that the student was in the program.
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All - Select to view all students.
  
 +
LEP Only - Select to view only LEP students.
  
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[[File:sportcodelist.png]]
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Non LEP - Select to view only non LEP students.
  
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===Right Column Headers===
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'''Filter Dates'''
  
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'''Code''' - Sport Codes
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'''From Date and To Date''' - This date is for filtering students who had a service on or after this date.  From date can be blank, but the To Date must also be blank.
  
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'''Description''' - Sport Codes description
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'''OK''' - Click to continue.
  
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'''Post Dates:'''
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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'''Begin Dates''' - This date is for the values posted as begin dates.
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==Main==
  
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'''End Dates''' - This date is for the values posted as end dates.
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[[File:sportcodefastloadmain3.png]]
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''Search''' - Search for student by SIDNO, Name, or Code.  
  
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==Bottom==
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===Left Column Headers===
  
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[[File:spcodefastloadbottom.png]]
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'''SIDNO''' - Student's identification number
  
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'''Setup''' - This allows you to change the values on the setup box without exiting the program.
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'''Student Name''' - Student's full name
  
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'''Print''' - To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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'''Grade''' - Student's grade of enrollment
  
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'''Help''' - This button links to the JCampus video and written instructions.
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'''School''' - School site number of enrollment
  
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'''Mass''' - This button allows you to load club codes for multiple students.
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'''Code''' - Student's program code - Click in the '''Code''' field and an asterisk will appear. Click inside the box to select all codes.
  
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[[File:masspost.png]]
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'''Begin Date''' - Student's code begin date
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''End Date''' - Student's code end date
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''Add''' - Add new code.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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'''Student Specific Filters:'''
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===Right Column Headers===
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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'''Code''' - Choose the sport code from the list on the right and the asterisk will change to that code. Choose the appropriate begin/end dates using the '''Post Dates''' at the bottom. This will indicate the timeline that the student was in the program.
  
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'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.
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'''Description''' - Sport Codes description
  
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'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of Ethnic to select the desired ethnic(s) to be included.
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'''Post Dates'''
  
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'''Homeroom''' - The teacher who is assigned a group of students in addition to the regular classes that they teach. Leave blank if all homerooms are to be included into the report. Otherwise click in the field to the right of Homeroom to select the desired homeroom(s) to view.
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'''Begin Date''' - This date is for the values posted as begin dates.
  
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'''Class''' - Click in the box for a list to choose from.
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'''End Date''' - This date is for the values posted as end dates.
  
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'''Show Option Buttons''' - Examples that limit information on the report include Show Sped Only, Non Sped, both (all); show 504 Only, Non 504, both (all).
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'''Overwrite''' - Overwrite the Existing Begin Date(s) with this date. (Checked=yes, Unchecked=no)
  
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'''Students''' - Click in this box to choose one, several or all students or leave blank to choose all students.
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'''Overwrite''' - Overwrite the Existing End Date(s) with this date. (Checked=yes, Unchecked=no)
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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To edit/add multiple '''Begin and/or End''' Dates:
 +
*Click on the existing code in the Code column and an asterisk will appear.
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*Add the desired begin and/or end date and check the '''Overwrite''' checkbox in the lower right corner.
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*Re-choose the original code on the right side code area and the begin and/or end date will display.
  
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[[File:bluesky5.png]]
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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'''Select Dates and Code to Post'''
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==Bottom==
  
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'''From Date''' and '''To Date''' - Choose the appropriate From/To dates. This will indicate the timeline that the student will be in the program.
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[[File:sportcode2.png]]
  
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'''Code''' - Choose the program code needed and the code and '''Description''' will display.
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'''Setup''' - Click to go back to the Setup box.
  
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'''Area/Reason/Score''' - Type in your information. This information will be displayed in Student Master > Program tab in the Area/Reason/Score column.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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*NOTE: If the student previously had a program code assigned to them and the user wanted to add the area/score/reason info, this cannot be done because this is a "post" action and not an "update" existing program code action.
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 +
'''Help''' - Click to view written instructions and/or videos.
  
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[[File:bluesky6.png]]
 
  
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'''Post''' - Click post to post the program codes/information to the Student Master > Program tab area.
 
  
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----
 
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[[Scheduling|'''Scheduling''' Main Page]]
 
 
----
 
----
 
[[Student Master|'''Student Master''' Main Page]]
 
[[Student Master|'''Student Master''' Main Page]]
 
----
 
----
 
[[WebPams|'''JCampus''' Main Page]]
 
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 10:51, 25 October 2023

This program will provide the user with a way to fast load sport codes to students and also post date ranges that correspond with the sport season.

In User Management, a user must have Category> Stu Master and Program> Update Sports Code List, RW to be able to use this program.

Menu Location

Student > Loaders > Sport Code Fast Loader

Setup Options

Sportcodesetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Active Only and As of Date - These choices will list only those students who are actively enrolled as of the date selected in the date field.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Sportcodefastsetup.png

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.

Custom Codes - Select the Custom Codes created in the Custom Code Management to filter the student list.

Sports - Leave blank or select all to include all sports. Otherwise, choose the desired sport.

Homeroom - Leave blank or select all to include all homerooms. Otherwise, choose the desired homeroom.

Class - Leave blank or select all to include all classes. Otherwise, choose the desired class.

Team - Leave blank or select all to include all teams. Otherwise, choose the desired team.

Special Ed:

All - Select to view all students.

Sped Only - Select to view only Sped students.

Non Sped - Select to view only non Sped students.

504:

All - Select to view all students.

504 Only - Select to view only 504 students.

Non 504 - Select to view only non 504 students.

LEP:

All - Select to view all students.

LEP Only - Select to view only LEP students.

Non LEP - Select to view only non LEP students.

Filter Dates

From Date and To Date - This date is for filtering students who had a service on or after this date. From date can be blank, but the To Date must also be blank.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Sportcodefastloadmain3.png

Search - Search for student by SIDNO, Name, or Code.

Left Column Headers

SIDNO - Student's identification number

Student Name - Student's full name

Grade - Student's grade of enrollment

School - School site number of enrollment

Code - Student's program code - Click in the Code field and an asterisk will appear. Click inside the box to select all codes.

Begin Date - Student's code begin date

End Date - Student's code end date

Add - Add new code.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Right Column Headers

Code - Choose the sport code from the list on the right and the asterisk will change to that code. Choose the appropriate begin/end dates using the Post Dates at the bottom. This will indicate the timeline that the student was in the program.

Description - Sport Codes description

Post Dates

Begin Date - This date is for the values posted as begin dates.

End Date - This date is for the values posted as end dates.

Overwrite - Overwrite the Existing Begin Date(s) with this date. (Checked=yes, Unchecked=no)

Overwrite - Overwrite the Existing End Date(s) with this date. (Checked=yes, Unchecked=no)

To edit/add multiple Begin and/or End Dates:

  • Click on the existing code in the Code column and an asterisk will appear.
  • Add the desired begin and/or end date and check the Overwrite checkbox in the lower right corner.
  • Re-choose the original code on the right side code area and the begin and/or end date will display.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Sportcode2.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki