Difference between revisions of "Sport Code Fast Loader"

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__NOTOC__
 
__NOTOC__
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'''This program will allow you to fast load sport codes to students and also post date ranges that correspond with the sport season.
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'''This program will provide the user with a way to fast load sport codes to students and also post date ranges that correspond with the sport season.
 +
 
 +
In [[User Management]], a user must have Category> Stu Master and Program> Update Sports Code List, RW to be able to use this program.
  
 
==Menu Location==
 
==Menu Location==
  
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[[File:sportcodemenu.png]]
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'''Student > Loaders > Sport Code Fast Loader'''
 +
 
 +
==Setup Options==
 +
 
 +
[[File:sportcodesetup.png]]
 +
 
 +
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 +
 
 +
'''District''' - Default value is based on the user's security settings. The user will be limited to their district only.
 +
 
 +
'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
 +
 
 +
'''Active Only and As of Date''' - These choices will list only those students who are actively enrolled as of the date selected in the date field.
 +
 
 +
'''OK''' - Click to continue.
  
 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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On the left navigation panel, select '''Loaders''' > '''Student Master''' > '''Sport Code Fast Loader'''.
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[[File:sportcodefastsetup.png]]
  
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==Setup Options==
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'''Grade''' -  Leave blank or select all to include all grade levels.  Otherwise, choose the desired grade level.
 +
 
 +
'''Gender''' - Leave blank or select all to include both genders.  Otherwise, choose the desired gender.
 +
 
 +
'''Ethnic''' - Leave blank or select all to include all ethnicities.  Otherwise, choose the desired enthnicity.
 +
 
 +
'''Custom Codes''' - Select the Custom Codes created in the Custom Code Management to filter the student list.
 +
 
 +
'''Sports''' - Leave blank or select all to include all sports.  Otherwise, choose the desired sport.
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 +
'''Homeroom''' - Leave blank or select all to include all homerooms.  Otherwise, choose the desired homeroom.
 +
 
 +
'''Class''' - Leave blank or select all to include all classes.  Otherwise, choose the desired class.
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 +
'''Team''' - Leave blank or select all to include all teams.  Otherwise, choose the desired team.
 +
 
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'''Special Ed:'''
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All - Select to view all students.
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 +
Sped Only - Select to view only Sped students.
  
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[[File:spcodefastloadsetup.png]]
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Non Sped - Select to view only non Sped students.
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''504:'''
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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All - Select to view all students.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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504 Only - Select to view only 504 students.
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
 
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
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Non 504 - Select to view only non 504 students.
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
 
  
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'''Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''LEP:'''
  
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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All - Select to view all students.
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
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LEP Only - Select to view only LEP students.
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
 
  
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'''Sport''' - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.
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Non LEP - Select to view only non LEP students.
  
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'''Filter Dates:'''
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'''Filter Dates'''
  
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'''From Date and To Date''' - This date is for filtering students who had a service onb or after this date.  From date can be blank, bu the To Date must also be blank.
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'''From Date and To Date''' - This date is for filtering students who had a service on or after this date.  From date can be blank, but the To Date must also be blank.
  
 
'''OK''' - Click to continue.
 
'''OK''' - Click to continue.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
+
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
 
==Main==
 
==Main==
  
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[[File:sportcodemain.png]]
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[[File:sportcodefastloadmain3.png]]
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 +
'''Search''' - Search for student by SIDNO, Name, or Code.
  
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===Column Headers===
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===Left Column Headers===
  
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'''SIDNO''' - Student's identification number.
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'''SIDNO''' - Student's identification number
  
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'''Student Name''' - Student's full name.
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'''Student Name''' - Student's full name
  
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'''Grade''' - Student's grade of enrollment.
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'''Grade''' - Student's grade of enrollment
  
 
'''School''' - School site number of enrollment
 
'''School''' - School site number of enrollment
  
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'''Code''' - Code number of student club.
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'''Code''' - Student's program code - Click in the '''Code''' field and an asterisk will appear. Click inside the box to select all codes.
  
 
'''Begin Date''' - Student's code begin date
 
'''Begin Date''' - Student's code begin date
Line 60: Line 96:
 
'''End Date''' - Student's code end date
 
'''End Date''' - Student's code end date
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''Add''' - Add new code.
  
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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===Right Column Headers===
  
 +
'''Code''' - Choose the sport code from the list on the right and the asterisk will change to that code. Choose the appropriate begin/end dates using the '''Post Dates''' at the bottom. This will indicate the timeline that the student was in the program.
  
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Click in the Code field and an asterisk will appear. Then choose the program code from the list on the right. Choose the appropriate begin/end dates using the Post Dates at the bottom. This will indicate the timeline that the student was in the program.
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'''Description''' - Sport Codes description
  
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===Column Headers on Right Side===
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'''Post Dates'''
  
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[[File:sportcodelist.png]]
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'''Begin Date''' - This date is for the values posted as begin dates.
  
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'''Code''' - Sport Codes
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'''End Date''' - This date is for the values posted as end dates.
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'''Description''' - Sport Codes description
 
  
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'''Post Dates:'''
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'''Overwrite''' - Overwrite the Existing Begin Date(s) with this date. (Checked=yes, Unchecked=no)
  
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'''Begin Dates''' - This date is for the values posted as begin dates.
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'''Overwrite''' - Overwrite the Existing End Date(s) with this date. (Checked=yes, Unchecked=no)
  
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'''End Dates''' - This date is for the values posted as end dates.
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To edit/add multiple '''Begin and/or End''' Dates:
 +
*Click on the existing code in the Code column and an asterisk will appear.
 +
*Add the desired begin and/or end date and check the '''Overwrite''' checkbox in the lower right corner.
 +
*Re-choose the original code on the right side code area and the begin and/or end date will display.
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
 
==Bottom==
 
==Bottom==
  
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[[File:spcodefastloadbottom.png]]
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[[File:sportcode2.png]]
  
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'''Setup''' - This allows you to change the values on the setup box without exiting the program.
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'''Setup''' - Click to go back to the Setup box.
  
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'''Print''' - To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
 +
 +
'''Help''' - Click to view written instructions and/or videos.
  
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'''Help''' - This button links to the JCampus video and written instructions.
 
  
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'''Mass''' - This button allows you to load club codes for multiple students.
 
  
 
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Latest revision as of 10:51, 25 October 2023

This program will provide the user with a way to fast load sport codes to students and also post date ranges that correspond with the sport season.

In User Management, a user must have Category> Stu Master and Program> Update Sports Code List, RW to be able to use this program.

Menu Location

Student > Loaders > Sport Code Fast Loader

Setup Options

Sportcodesetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Active Only and As of Date - These choices will list only those students who are actively enrolled as of the date selected in the date field.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Sportcodefastsetup.png

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.

Custom Codes - Select the Custom Codes created in the Custom Code Management to filter the student list.

Sports - Leave blank or select all to include all sports. Otherwise, choose the desired sport.

Homeroom - Leave blank or select all to include all homerooms. Otherwise, choose the desired homeroom.

Class - Leave blank or select all to include all classes. Otherwise, choose the desired class.

Team - Leave blank or select all to include all teams. Otherwise, choose the desired team.

Special Ed:

All - Select to view all students.

Sped Only - Select to view only Sped students.

Non Sped - Select to view only non Sped students.

504:

All - Select to view all students.

504 Only - Select to view only 504 students.

Non 504 - Select to view only non 504 students.

LEP:

All - Select to view all students.

LEP Only - Select to view only LEP students.

Non LEP - Select to view only non LEP students.

Filter Dates

From Date and To Date - This date is for filtering students who had a service on or after this date. From date can be blank, but the To Date must also be blank.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Sportcodefastloadmain3.png

Search - Search for student by SIDNO, Name, or Code.

Left Column Headers

SIDNO - Student's identification number

Student Name - Student's full name

Grade - Student's grade of enrollment

School - School site number of enrollment

Code - Student's program code - Click in the Code field and an asterisk will appear. Click inside the box to select all codes.

Begin Date - Student's code begin date

End Date - Student's code end date

Add - Add new code.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Right Column Headers

Code - Choose the sport code from the list on the right and the asterisk will change to that code. Choose the appropriate begin/end dates using the Post Dates at the bottom. This will indicate the timeline that the student was in the program.

Description - Sport Codes description

Post Dates

Begin Date - This date is for the values posted as begin dates.

End Date - This date is for the values posted as end dates.

Overwrite - Overwrite the Existing Begin Date(s) with this date. (Checked=yes, Unchecked=no)

Overwrite - Overwrite the Existing End Date(s) with this date. (Checked=yes, Unchecked=no)

To edit/add multiple Begin and/or End Dates:

  • Click on the existing code in the Code column and an asterisk will appear.
  • Add the desired begin and/or end date and check the Overwrite checkbox in the lower right corner.
  • Re-choose the original code on the right side code area and the begin and/or end date will display.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Sportcode2.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki