Difference between revisions of "Complete Sped Data"

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__NOTOC__
 
__NOTOC__
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'''This report will give student data, all of the IEP dates and whether or not the student has exited SpEd and the reason'''.
+
'''This report will display student data, all of the IEP dates and whether or not the student has exited SpEd and the reason'''.
  
 
==Menu Location==
 
==Menu Location==
  
−
[[File:complete sped data.png]]
+
'''Special Education > Reports > Complete Sped Date'''
  
 +
==Setup Options==
  
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On the left navigation panel, select '''Special Education''', '''Lists''', and '''Complete Sped Date'''.
+
[[File:compspeddatasetup.png]]
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−
[[File:complete sped setup.png]]
 
−
 
 
−
==Setup Options==
 
  
 
'''Setup Box Options'''
 
'''Setup Box Options'''
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.  
  
−
'''District''' - Default value is based on your security settings. You will be limited to your district only.
+
'''District''' - Default value is based on the user's security settings. It will be limited to the user's district only.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
+
'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be the user's school site code.  
  
−
'''As-of-date''' - Limits the list to those students who are actively enrolled as of the date selected.
+
'''Column''' - Leave blank to include all columns.  Click to obtain a pick list columns that can be selected to view on the report.
−
 
 
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'''Exceptionality''' - The area of functioning in which he or she is significantly different from an established norm.
 
  
 
'''Exclude Exceptionalities 24 and 99''' - Specific exceptionalities to be excluded from the report.
 
'''Exclude Exceptionalities 24 and 99''' - Specific exceptionalities to be excluded from the report.
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'''Exclude Inactive Students''' - Students who have leave codes.
 
'''Exclude Inactive Students''' - Students who have leave codes.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
+
'''[[Report]]''' - The user can click in this box to select a report that was previously created.
 +
 
 +
'''OK''' - Click to continue.
 +
 
 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 
 +
===Filters===
 +
 
 +
[[File:compspeddatafilters.png]]
 +
 
 +
'''Gender''' - Leave blank or select all to include all genders.  Otherwise, choose the desired gender.
 +
 
 +
'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise, choose the desired special code.
 +
 
 +
'''Exclude Special Codes''' - Select special codes to exclude on the report.
 +
 
 +
'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
 +
 
 +
'''Exclude Program Codes''' - Select program codes to exclude on the report.
 +
 
 +
'''Custom Codes''' - Leave blank if all custom codes are to be included into the report.  Otherwise, choose the desired custom codes that are created in [[Custom Code Management]].
 +
 
 +
'''Exclude Custom Codes''' - Select custom codes to exclude on the report.
 +
 
 +
'''Pri Ethnic''' - Click inside the box to select the primary ethnicity.
 +
 
 +
'''Sec Ethnic''' - Click inside the box to select the secondary ethnicity.
 +
 
 +
'''Homeroom''' - Click inside the box to select the homeroom teacher.
 +
 
 +
'''Counselor''' - Leave blank if all counselors are to be included in the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.
 +
 
 +
'''Clubs''' - Leave blank if all clubs are to be included into the report.  Otherwise, choose the desired club code.
 +
 
 +
'''Sports''' - Leave blank if all sports are to be included into the report.  Otherwise, choose the desired sport code.
 +
 
 +
'''Exceptionality''' - Leave blank if all special education exceptionalities are to be included into the report. Otherwise. choose the desired ethnicity to filter the student listing.
 +
 
 +
'''Team''' - Leave blank if all teams are to be included into the report. Otherwise, choose the desired team.
 +
 
 +
'''Entry Codes''' - Leave blank if all leave codes are to be included in the report.  Otherwise, click in the box for a list of codes to filter students.
 +
 
 +
'''Leave Codes''' - Leave blank if all leave codes are to be included in the report.  Otherwise, click in the box for a list of codes to filter students.
 +
 
 +
'''LEP:'''
 +
*'''All''' - Select this to show all students.
 +
*'''LEP Only''' - Select this to show LEP only students.
 +
*'''Non LEP''' - Select this to show Non LEP students.
 +
 
 +
'''Sped:'''
 +
*'''All''' - Select this to show all students.
 +
*'''Sped Only''' - Select this to show Sped only students.
 +
*'''Non Sped''' - Select this to show Non Sped students.
 +
 
 +
'''504:'''
 +
*'''All''' - Select this to show all students.
 +
*'''504 Only''' - Select this to show 504 only students.
 +
*'''Non 504''' - Select this to show Non 504 students.
 +
 
 +
'''Military:'''
 +
*'''All''' - Select this to show all students.
 +
*'''Military Only''' - Select this to show Military only students.
 +
*'''Non Military''' - Select this to show Non Military students.
 +
 
 +
'''Active Enrollment Only''' - Only include students who are actively enrolled based on the setup As Of Date.
 +
 
 +
'''As-of-date''' - Limits the list to those students who are actively enrolled as of the date selected.
 +
 
 +
'''Students''' - Click inside the box for a list of students to choose for the report.
  
 
'''OK''' - Click to continue.
 
'''OK''' - Click to continue.
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==Main==
 
==Main==
  
−
[[File:complete sped body.png]]
+
[[File:comspeddatamain2.png]]
  
 
==Column Headers==
 
==Column Headers==
−
 
 
'''Student Name''' - Student's name
 
'''Student Name''' - Student's name
  
 
'''Birth Date''' - Student's date of birth
 
'''Birth Date''' - Student's date of birth
 +
 +
'''Age''' - Student's age
  
 
'''Except'''-Exceptionality of the student
 
'''Except'''-Exceptionality of the student
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'''Stu Master''' - Indicated if the student has a record in the Student Master
 
'''Stu Master''' - Indicated if the student has a record in the Student Master
 +
 +
'''Classroom Setting''' - Student classroom setting from IEP.
  
 
'''Serv Term Date''' - Service Termination Date
 
'''Serv Term Date''' - Service Termination Date
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'''Reason''' - Exit Reason Code
 
'''Reason''' - Exit Reason Code
 +
 +
'''Physical Address 1''' - Student's physical address line 1
 +
 +
'''Physical APT/LOT/STE/BLDG''' - Student's physical address line 2
 +
 +
'''Physical City''' - Student's physical city
 +
 +
'''Physical State''' - Student's physical state
 +
 +
'''Physical Zip''' - Student's physical zip
 +
 +
'''Student Email''' - Student's email
 +
 +
'''Parent/Guardian''' - Student's Guardian, Father or Mother's name
 +
 +
'''Parent Email''' -  Student's Guardian, Father or Mother's email.
 +
*In [[Student Master]], this will check the Guardian Name field and if not blank, display the guardian email in this column.
 +
*If the Guardian Name field is blank, then it checks the Father Name field. 
 +
*If the Father Name field is not blank, display the father email in this column.
 +
*if the Father Name field is blank, then it checks the Mother Name field, etc.
 +
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
 
==Bottom==
 
==Bottom==
  
−
[[File:grp bottom.png]]
+
[[File:comspeddatabottom2.png]]
 +
 
 +
'''Setup''' - Click to go back to the Setup box.
 +
 
 +
[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
 +
 +
'''HELP''' - Click to view written instructions and/or videos.
  
−
'''Setup''' - Click to display the setup screen
+
'''[[Save]]''' - Click save first and a box will appear to name the report.  Then click to save the report.
  
−
'''Print'''  - To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
+
'''[[Report]]''' - The user can click in this box to select a report that was previously created.  
  
−
'''Help'''  - Click to show help for this program
 
  
 
----
 
----

Latest revision as of 14:05, 31 July 2023

This report will display student data, all of the IEP dates and whether or not the student has exited SpEd and the reason.

Menu Location

Special Education > Reports > Complete Sped Date

Setup Options

Compspeddatasetup.png

Setup Box Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to the user's district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be the user's school site code.

Column - Leave blank to include all columns. Click to obtain a pick list columns that can be selected to view on the report.

Exclude Exceptionalities 24 and 99 - Specific exceptionalities to be excluded from the report.

Exclude Inactive Students - Students who have leave codes.

Report - The user can click in this box to select a report that was previously created.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Filters

Compspeddatafilters.png

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Exclude Special Codes - Select special codes to exclude on the report.

Program - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

Exclude Program Codes - Select program codes to exclude on the report.

Custom Codes - Leave blank if all custom codes are to be included into the report. Otherwise, choose the desired custom codes that are created in Custom Code Management.

Exclude Custom Codes - Select custom codes to exclude on the report.

Pri Ethnic - Click inside the box to select the primary ethnicity.

Sec Ethnic - Click inside the box to select the secondary ethnicity.

Homeroom - Click inside the box to select the homeroom teacher.

Counselor - Leave blank if all counselors are to be included in the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.

Clubs - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club code.

Sports - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport code.

Exceptionality - Leave blank if all special education exceptionalities are to be included into the report. Otherwise. choose the desired ethnicity to filter the student listing.

Team - Leave blank if all teams are to be included into the report. Otherwise, choose the desired team.

Entry Codes - Leave blank if all leave codes are to be included in the report. Otherwise, click in the box for a list of codes to filter students.

Leave Codes - Leave blank if all leave codes are to be included in the report. Otherwise, click in the box for a list of codes to filter students.

LEP:

  • All - Select this to show all students.
  • LEP Only - Select this to show LEP only students.
  • Non LEP - Select this to show Non LEP students.

Sped:

  • All - Select this to show all students.
  • Sped Only - Select this to show Sped only students.
  • Non Sped - Select this to show Non Sped students.

504:

  • All - Select this to show all students.
  • 504 Only - Select this to show 504 only students.
  • Non 504 - Select this to show Non 504 students.

Military:

  • All - Select this to show all students.
  • Military Only - Select this to show Military only students.
  • Non Military - Select this to show Non Military students.

Active Enrollment Only - Only include students who are actively enrolled based on the setup As Of Date.

As-of-date - Limits the list to those students who are actively enrolled as of the date selected.

Students - Click inside the box for a list of students to choose for the report.

OK - Click to continue.

Main

Comspeddatamain2.png

Column Headers

Student Name - Student's name

Birth Date - Student's date of birth

Age - Student's age

Except-Exceptionality of the student

SIDNO - Student's identification number

SASID - the State Assigned Student ID number

Sch- State number of the school

GD - Grade level of the student

Stu Master - Indicated if the student has a record in the Student Master

Classroom Setting - Student classroom setting from IEP.

Serv Term Date - Service Termination Date

Serv Term Reason - Service Termination Code

Exit Date - Program exit date

Reason - Exit Reason Code

Physical Address 1 - Student's physical address line 1

Physical APT/LOT/STE/BLDG - Student's physical address line 2

Physical City - Student's physical city

Physical State - Student's physical state

Physical Zip - Student's physical zip

Student Email - Student's email

Parent/Guardian - Student's Guardian, Father or Mother's name

Parent Email - Student's Guardian, Father or Mother's email.

  • In Student Master, this will check the Guardian Name field and if not blank, display the guardian email in this column.
  • If the Guardian Name field is blank, then it checks the Father Name field.
  • If the Father Name field is not blank, display the father email in this column.
  • if the Father Name field is blank, then it checks the Mother Name field, etc.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Comspeddatabottom2.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

HELP - Click to view written instructions and/or videos.

Save - Click save first and a box will appear to name the report. Then click to save the report.

Report - The user can click in this box to select a report that was previously created.


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