Difference between revisions of "Export Transcript Comma Delimited"

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__NOTOC__
 
__NOTOC__
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'''Program to Export Comma Delimited Transcript File.'''
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'''This program provides the user a way to export courses with grades in a Comma Delimited formatted file. Be sure that a [[Grades Closeout EOY]] has previously been done for current year courses. '''
  
 
==Menu Location==
 
==Menu Location==
  
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[[File:exporttransmenu.png]]
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'''Transcripts''' > '''Interfaces''' > '''Export Transcript Comma Delimited'''
  
 +
==Setup Options==
 +
 +
[[File:exptransset.png]]
 +
 +
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 +
 +
'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
 +
 +
'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
 +
 +
'''Grade''' -  Leave blank or select all to include all grade levels.  Otherwise, choose the desired grade.
 +
 +
'''Transcript Year''' - Click to select a specific transcript year.
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 +
'''Students''' - Click to select specific students. It is sorted alphabetically.
 +
 +
'''Homeroom''' - Leave blank or select all to include all homerooms.  Otherwise, choose the desired homeroom.
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'''Course Name''' - Click to select specific courses.
  
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On the left navigation panel, select '''Transcripts''' > '''Interfaces''' > '''Export Transcript Comma Delimited'''.
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'''Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
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==Setup Options==
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''Order By''' - Select the way in which the report is to be displayed. 
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'''Special Ed'''
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*'''All''' - Select to view all students.
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*'''Sped Only''' - Select to view only Sped students.
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*'''Non Sped''' - Select to view only non Sped students.
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'''504'''
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*'''All''' - Select to view all students.
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*'''504 Only''' - Select to view only 504 students.
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*'''Non 504''' - Select to view only non 504 students.
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'''LEP'''
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*'''All''' - Select to view all students.
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*'''LEP Only''' - Select to view only LEP students.
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*'''Non LEP''' - Select to view only non LEP students.
 +
 
 +
'''OK''' - Click to continue
 +
 
 +
If you need instructions for setup values to be used, follow the link for [[Standard Setup Options]].
 +
 
 +
==Main==
 +
 
 +
[[File:exporttranscriptmain.png]]
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 +
===Column Headers===
 +
 
 +
'''Student Name''' - Student Name
 +
 
 +
'''SIDNO''' - Student ID Number
 +
 
 +
'''Grade''' - Student Grade
 +
 
 +
'''Year''' - Year the course was taken
 +
 
 +
'''Cohort Year''' - Projected year the student is grouped with to graduate
 +
 
 +
'''Course''' - Name of the course
 +
 
 +
'''Teacher''' - Teacher name
 +
 
 +
'''S1N''' - Semester 1 Numeric Grade
 +
 
 +
'''S1A''' - Semester 1 Alpha Grade
 +
 
 +
'''R1''' - Replaced Course --Indicates that the grade record is to be replaced by a second instance of the course.
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 +
'''S2N''' - Semester 2 Numeric Grade
 +
 
 +
'''S2A''' - Semester 2 Alpha Grade
 +
 
 +
'''R2''' - Replaced Course --Indicates that the grade record is to be replaced by a second instance of the course.
 +
 
 +
'''F1N''' - Final 1 Numeric Grade
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 +
'''F1A''' - Final 1 Alpha Grade
 +
 
 +
'''R3''' - Replace Course --Indicates that the grade record is to be replaced by a second instance of the course.
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 +
'''Credits Pursued''' - Carnegie Unit credit pursued
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 +
'''Credits Earned''' - Carnegie Unit credit earned
 +
 
 +
'''State Code''' - State code
 +
 
 +
'''Grade Source''' - The 6 digit state site code and site name where student earned the grade.
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'''Site Code''' - Site code
 +
 
 +
'''Honors''' - Honor codes for this course.
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 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 
 +
==Bottom==
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 +
[[File:comdelbottom.png]]
  
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[[File:exporttranssetup.png]]
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'''Setup''' - Click to go back to the Setup box.
  
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'''
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'''Export''' - Click to export the report. Right click the preview and select '''Save As'''. Navigate to the location where you want to save these files. There will be a file name in the popup.
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 +
'''Help''' - Click to view written instructions and/or videos.

Latest revision as of 09:39, 31 July 2023

This program provides the user a way to export courses with grades in a Comma Delimited formatted file. Be sure that a Grades Closeout EOY has previously been done for current year courses.

Menu Location

Transcripts > Interfaces > Export Transcript Comma Delimited

Setup Options

Exptransset.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade.

Transcript Year - Click to select a specific transcript year.

Students - Click to select specific students. It is sorted alphabetically.

Homeroom - Leave blank or select all to include all homerooms. Otherwise, choose the desired homeroom.

Course Name - Click to select specific courses.

Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Order By - Select the way in which the report is to be displayed.

Special Ed

  • All - Select to view all students.
  • Sped Only - Select to view only Sped students.
  • Non Sped - Select to view only non Sped students.

504

  • All - Select to view all students.
  • 504 Only - Select to view only 504 students.
  • Non 504 - Select to view only non 504 students.

LEP

  • All - Select to view all students.
  • LEP Only - Select to view only LEP students.
  • Non LEP - Select to view only non LEP students.

OK - Click to continue

If you need instructions for setup values to be used, follow the link for Standard Setup Options.

Main

Exporttranscriptmain.png

Column Headers

Student Name - Student Name

SIDNO - Student ID Number

Grade - Student Grade

Year - Year the course was taken

Cohort Year - Projected year the student is grouped with to graduate

Course - Name of the course

Teacher - Teacher name

S1N - Semester 1 Numeric Grade

S1A - Semester 1 Alpha Grade

R1 - Replaced Course --Indicates that the grade record is to be replaced by a second instance of the course.

S2N - Semester 2 Numeric Grade

S2A - Semester 2 Alpha Grade

R2 - Replaced Course --Indicates that the grade record is to be replaced by a second instance of the course.

F1N - Final 1 Numeric Grade

F1A - Final 1 Alpha Grade

R3 - Replace Course --Indicates that the grade record is to be replaced by a second instance of the course.

Credits Pursued - Carnegie Unit credit pursued

Credits Earned - Carnegie Unit credit earned

State Code - State code

Grade Source - The 6 digit state site code and site name where student earned the grade.

Site Code - Site code

Honors - Honor codes for this course.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Comdelbottom.png

Setup - Click to go back to the Setup box.

Export - Click to export the report. Right click the preview and select Save As. Navigate to the location where you want to save these files. There will be a file name in the popup.

Help - Click to view written instructions and/or videos.

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