Difference between revisions of "Student Accountability Tracker Report"

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__NOTOC__
 
__NOTOC__
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'''This report displays a list of students and their cohort year, graduation pathways, diploma endorsements, dual enrollment classes, career options, IBCs, and test scores'''.
+
'''This report displays a list of students and their cohort year, graduation pathways, diploma endorsements, dual enrollment classes, career options, IBCs, test scores, etc. for accountability tracking.'''
 
==Menu Location==
 
==Menu Location==
  
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[[File:mb309.png]]
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'''Grades > Reports > Student Accountability Tracker Report'''
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'''On the left navigation panel, select Grades > Lists > Student Accountability Tracker Report.'''
 
  
 
==Setup Options==
 
==Setup Options==
  
−
[[File:eocboth.png]]  
+
[[File:studaccttrackersetup4.png]]  
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
−
'''District''' - Default value is based on your security settings. You will be limited to your district only.
+
'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
 +
 
 +
'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
 +
 
 +
'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
 +
 
 +
'''[[Report]]''' - The user can click in this box to select a report that was previously created.
 +
 
 +
===Filters===
 +
 
 +
[[File:studaccttrackerfilters2.png]]
  
−
'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
+
'''Gender''' - Leave blank or select all to include all genders. Otherwise, choose the desired gender.
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
+
'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
  
 
'''Cohort Year''' - Year the student entered the 9th grade. There must be a cohort year loaded for the students by either using the [[Enter Cohort Year]] or [[Cohort Year Fast Loader]]. This will be displayed in the Student Master→ Sports tab.
 
'''Cohort Year''' - Year the student entered the 9th grade. There must be a cohort year loaded for the students by either using the [[Enter Cohort Year]] or [[Cohort Year Fast Loader]]. This will be displayed in the Student Master→ Sports tab.
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'''As-of-date''' - Limits the list to those students who are actively enrolled as of the date selected.
 
'''As-of-date''' - Limits the list to those students who are actively enrolled as of the date selected.
 +
 +
'''Test Date From''' - When no dates are selected then all tests are processed.  When a date range is selected then only tests within that range are selected.
 +
 +
'''Test Date To''' - When no dates are selected then all tests are processed.  When a date range is selected then only tests within that range are selected.
  
 
'''Career Options''' - The selected career option that is associated with the diploma pathway.
 
'''Career Options''' - The selected career option that is associated with the diploma pathway.
  
−
'''LEAP/EOC/Both''' - You have a choice of the LEAP 2025 scores or EOC scores, or both to show.
+
'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
 +
 
 +
'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise, choose the desired special code.
 +
 
 +
'''Custom Codes''' - Select Custom Codes created in the Custom Codes Management to filter the student list.
 +
 
 +
'''LEAP/EOC/LEAP Grade 3-8/preACT/LEAP Connect''' - Choose from the following choices: LEAP 2025 scores, EOC scores, LEAP Grade 3-8, preACT, or show LEAP Connect.
 +
 
 +
'''Use Highest Test Score''' - Check this box to use highest test score.
 +
 
 +
'''Use Most Recent Test Score''' - Check this box to use the most recent test score.
  
−
To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
+
'''Show Remote Scheduled''' - Check this box to include remote students in the student listing.
  
 
'''OK''' - Click to continue.
 
'''OK''' - Click to continue.
 +
 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
 
==Main==
 
==Main==
  
−
[[File:mb773.png]]
+
[[File:studaccttrackmain.png]]
  
 
==Column Headers==
 
==Column Headers==
  
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'''School''' - School identification number
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'''School''' - School identification number.
 +
 
 +
'''Student Name''' - Student's full name.
  
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'''Student Name''' - Student's full name
+
'''SASID''' - the State Assigned Student ID number.
  
−
'''SASID''' - the State Assigned Student ID number
+
'''SIDNO''' - Student's identification number.
  
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'''SIDNO''' - Student's identification number
+
'''Grade''' - Student's actual grade level for current school.
  
−
'''Grade''' - Student's actual grade level for current school
+
'''Gender''' - Student's gender.
  
−
'''Homeroom''' - Student's homeroom
+
'''Ethnic''' - Student's race/ethnicity.
 +
 
 +
'''Student Email''' - Student Email address.
 +
 
 +
'''Homeroom''' - Student's homeroom.
  
 
'''Cohort Year''' - The year the student entered high school as a 9th grader.
 
'''Cohort Year''' - The year the student entered high school as a 9th grader.
 +
 +
'''FAFSA''' - Free Application for Federal Student Aide.
 +
 +
'''504''' - Is student 504?
 +
 +
'''Sped''' - Is student Sped?
 +
 +
'''Cumulative GPA''' - Student's cumulative transcript grade point average.
  
 
'''Graduation Pathway''' - This will identify the student'd diploma pathway.
 
'''Graduation Pathway''' - This will identify the student'd diploma pathway.
 +
 +
'''Passed Requirements''' - Indicates is student has passed all required components of the Graduation Test.
  
 
'''Diploma Endorsements''' - This will identify the student's diploma endorsements from the IGP tab on the Student Master.
 
'''Diploma Endorsements''' - This will identify the student's diploma endorsements from the IGP tab on the Student Master.
  
 
'''Number of Dual Enrollment classes taken''' - This will display the number of dual enrollment classes taken by the student.
 
'''Number of Dual Enrollment classes taken''' - This will display the number of dual enrollment classes taken by the student.
 +
 +
'''Honor Courses''' - This displays the number of honor courses taken, based on transcript records, that do not have a transcript group code of 8 (Vocational Courses).  Honor courses are defined in the [[Course Catalog]] in the Honor field, and the values are H, C, 7, and 9.  They also have a '''HR''' in front of the definition in the description field.
  
 
'''Career Options''' - This is the selected career option that is associated with the diploma pathway.
 
'''Career Options''' - This is the selected career option that is associated with the diploma pathway.
  
−
'''IBC''' - IBC certification(s).
+
'''IBC''' - IBC certification(s). This programs syncs with the LA STS 050 records table.
 +
 
 +
'''EOC Test Date''' - LEAP 2025 test date.
  
 
'''Initial LEAP 2025 Scores'''  
 
'''Initial LEAP 2025 Scores'''  
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*'''AM HIS'''
 
*'''AM HIS'''
  
−
'''Highest LEAP 2025 Scores'''  
+
'''Highest LEAP 2025 Scores''' (If a passing score of "Approaching Basic" or higher exists then display that. If there is no passing score and "Not Tested" then display "Not Tested".)
 
*'''Algebra I'''
 
*'''Algebra I'''
 
*'''Geometry'''
 
*'''Geometry'''
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*'''ACT Composite'''
 
*'''ACT Composite'''
  
−
'''Workkeys Scores'''  
+
'''Workkeys Scores'''
 +
*'''WK - W-AM'''
 +
*'''WK - W-GL'''
 +
*'''WK - W-WD'''  
 
*'''WK - RFI'''
 
*'''WK - RFI'''
 
*'''WK - LI'''
 
*'''WK - LI'''
 
*'''WK - AM'''
 
*'''WK - AM'''
 
*'''WK - Overall'''
 
*'''WK - Overall'''
 +
*'''WK 2.0 - Overall'''
  
 
'''CLEP Scores''' - This will display the highest CLEP score.
 
'''CLEP Scores''' - This will display the highest CLEP score.
 +
 +
'''AP''' - This will display AP courses. These are courses the student has earned credit for with an honors code of V, J, or 4 from the Course Catalog.
  
 
'''Community Service Hours''' - Community service hours earned by the student.
 
'''Community Service Hours''' - Community service hours earned by the student.
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'''Total Hours''' - This is the total list of community service hours earned by each student.
 
'''Total Hours''' - This is the total list of community service hours earned by each student.
  
−
To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
+
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
 
==Bottom==
 
==Bottom==
  
−
[[File:sch9.png]]
+
[[File:studaccttrackerbottom.png]]
 +
 
 +
'''Setup''' - Click to go back to the Setup box.
 +
 
 +
[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
 +
 +
'''Help''' - Click to view written instructions and/or videos.
  
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'''Setup''' - The user may change the settings previously selected for running the program.
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'''[[Communicate]]''' - Click to email or call all students on the list.  The user can also click on the link for more instructions.
  
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'''Print''' - To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
+
'''[[Save]]''' - Click save first and a box will appear to name the report.  Then click to save the report.
  
−
'''Help''' - Takes you to the Help website for written instructions and instructional videos.
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'''[[Report]]''' - The user can click in this box to select a report that was previously created.
  
 
==Top==
 
==Top==
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'''Exit'''
 
'''Exit'''
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[[File:mb313.png]]
 
[[File:mb313.png]]
−
 
  
 
'''Search''' - Only the first character matching the key clicked on the keyboard is used to find the matching value for the last column header clicked in the grid.  Use the input box to incrementally search for a value.
 
'''Search''' - Only the first character matching the key clicked on the keyboard is used to find the matching value for the last column header clicked in the grid.  Use the input box to incrementally search for a value.
  
 +
Use this link for additional information concerning the iGear:  '''[[Using the iGear]]'''
  
−
Use this link for additional information concerning the iGear:  '''[[Using the iGear]]'''
 
  
  
 
----
 
----
−
:[[Grades|'''Grades''' Main Page]]
+
[[Grades|'''Grades''' Main Page]]
  
 
----
 
----
−
:[[WebPams|'''JCampus''' Main Page]]
+
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 09:34, 13 November 2024

This report displays a list of students and their cohort year, graduation pathways, diploma endorsements, dual enrollment classes, career options, IBCs, test scores, etc. for accountability tracking.

Menu Location

Grades > Reports > Student Accountability Tracker Report

Setup Options

Studaccttrackersetup4.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Report - The user can click in this box to select a report that was previously created.

Filters

Studaccttrackerfilters2.png

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Cohort Year - Year the student entered the 9th grade. There must be a cohort year loaded for the students by either using the Enter Cohort Year or Cohort Year Fast Loader. This will be displayed in the Student Master→ Sports tab.

Pathway - Diploma pathway

As-of-date - Limits the list to those students who are actively enrolled as of the date selected.

Test Date From - When no dates are selected then all tests are processed. When a date range is selected then only tests within that range are selected.

Test Date To - When no dates are selected then all tests are processed. When a date range is selected then only tests within that range are selected.

Career Options - The selected career option that is associated with the diploma pathway.

Program - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Custom Codes - Select Custom Codes created in the Custom Codes Management to filter the student list.

LEAP/EOC/LEAP Grade 3-8/preACT/LEAP Connect - Choose from the following choices: LEAP 2025 scores, EOC scores, LEAP Grade 3-8, preACT, or show LEAP Connect.

Use Highest Test Score - Check this box to use highest test score.

Use Most Recent Test Score - Check this box to use the most recent test score.

Show Remote Scheduled - Check this box to include remote students in the student listing.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Studaccttrackmain.png

Column Headers

School - School identification number.

Student Name - Student's full name.

SASID - the State Assigned Student ID number.

SIDNO - Student's identification number.

Grade - Student's actual grade level for current school.

Gender - Student's gender.

Ethnic - Student's race/ethnicity.

Student Email - Student Email address.

Homeroom - Student's homeroom.

Cohort Year - The year the student entered high school as a 9th grader.

FAFSA - Free Application for Federal Student Aide.

504 - Is student 504?

Sped - Is student Sped?

Cumulative GPA - Student's cumulative transcript grade point average.

Graduation Pathway - This will identify the student'd diploma pathway.

Passed Requirements - Indicates is student has passed all required components of the Graduation Test.

Diploma Endorsements - This will identify the student's diploma endorsements from the IGP tab on the Student Master.

Number of Dual Enrollment classes taken - This will display the number of dual enrollment classes taken by the student.

Honor Courses - This displays the number of honor courses taken, based on transcript records, that do not have a transcript group code of 8 (Vocational Courses). Honor courses are defined in the Course Catalog in the Honor field, and the values are H, C, 7, and 9. They also have a HR in front of the definition in the description field.

Career Options - This is the selected career option that is associated with the diploma pathway.

IBC - IBC certification(s). This programs syncs with the LA STS 050 records table.

EOC Test Date - LEAP 2025 test date.

Initial LEAP 2025 Scores

  • ALG I
  • GEO
  • ENG II
  • ENG III
  • BIO
  • AM HIS

Highest LEAP 2025 Scores (If a passing score of "Approaching Basic" or higher exists then display that. If there is no passing score and "Not Tested" then display "Not Tested".)

  • Algebra I
  • Geometry
  • English II
  • English III
  • Biology
  • American History

PLAN Scores

Explore Score

ACT Scores

  • ACT - E
  • ACT - M
  • ACT - R
  • ACT - S
  • ACT Composite

Workkeys Scores

  • WK - W-AM
  • WK - W-GL
  • WK - W-WD
  • WK - RFI
  • WK - LI
  • WK - AM
  • WK - Overall
  • WK 2.0 - Overall

CLEP Scores - This will display the highest CLEP score.

AP - This will display AP courses. These are courses the student has earned credit for with an honors code of V, J, or 4 from the Course Catalog.

Community Service Hours - Community service hours earned by the student.

Total Hours - This is the total list of community service hours earned by each student.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Studaccttrackerbottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Communicate - Click to email or call all students on the list. The user can also click on the link for more instructions.

Save - Click save first and a box will appear to name the report. Then click to save the report.

Report - The user can click in this box to select a report that was previously created.

Top

Mb312.png

iGear - Navigate to other systems about this student.

Student

  • Student Demographic
  • Special ED Information
  • 504 Information
  • LEP Information
  • Health Information
  • Student Enrollment History
  • Custom Permissions

Attendance

  • Attendance by Day
  • Attendance by Course
  • Tardies

Discipline

Schedule

  • Schedule Maintenance
  • Pattern Board
  • Block Fast Loader
  • Print Schedule

Grades

Print Transcripts

Student Test Analysis

Communication

  • Parent Contact Log
  • SPC Login Information

Points

Exit

Mb313.png

Search - Only the first character matching the key clicked on the keyboard is used to find the matching value for the last column header clicked in the grid. Use the input box to incrementally search for a value.

Use this link for additional information concerning the iGear: Using the iGear


Grades Main Page

JCampus Main Page

Retrieved from EDgear Wiki