Difference between revisions of "Awards Report"

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'''This program was developed to give a user the ability to create award lists based on selected criteria such as GPA, number of courses with grades, number of honor courses with grades, and  
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'''This program will give the user the ability to create award lists based on selected criteria such as GPA, number of courses with grades, number of honor courses with grades and discipline.'''
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discipline.'''
 
  
 
==Menu Location==
 
==Menu Location==
  
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[[File:awardsmenu.png]]
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'''Grades > Reports > Awards Report'''
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On the left navigation panel, select '''Grades''' > '''Lists''' > '''Awards Report'''.
 
  
 
==Setup Options==
 
==Setup Options==
  
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[[File:awardssetup.png]]  
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[[File:awardsreportsetup3.png]]  
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
 
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
 
  
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all schools in your district.
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
  
 
''' As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
 
''' As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
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'''Show SASID on Report''' - Show the State Assigned Student ID number on report.
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'''Show SASID on Report''' - Show the student's State Assigned Student ID number on report.
  
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'''Include Dual Enrollment''' -  
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'''Include Dual Enrollment''' - Include Dual Enrollment courses on report.
  
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'''Include Advanced Placement''' -  
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'''Include Advanced Placement''' - Include Advanced Placement courses on report.
  
 
'''Exclude Discipline''' - Click in the box and make your selection from the list.
 
'''Exclude Discipline''' - Click in the box and make your selection from the list.
  
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'''Order To List''' - Allows for the list to be sorted in the desired way upon clicking OK. The options for sorting include: Alpha, Grade, or Homeroom
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'''Order To List''' - Allows for the list to be sorted in the desired way upon clicking OK. The options for sorting include: Alpha, Grade, or Homeroom.
  
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'''Update GPA''' - Click to update the current posted grades
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'''Column''' - Leave blank to include all columns.  Click to obtain a pick list columns that can be selected to view on the report.
  
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[[File:gpa.png]]
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'''[[Report]]''' - The user can click in this box to select a report that was previously created.
  
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'''Awards''' - Click to show awards setup options
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'''[[Calculate Current Year GPA | Update GPA]]''' - Click to update the current posted grades. 
  
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[[File:awardsbox.png]]
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'''[[Award]]''' - Click to show awards setup options. 
  
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'''Filters''' - Click to show additional filters
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'''[[Filters]]''' - Click to show additional filters.
  
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[[File:filters.png]]
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'''OK''' - Click to continue.
  
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'''OK''' - Click to continue
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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==Main==
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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[[File:awardsreportmain3.png]]
  
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===Column Headers===
  
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[[File:nan 1.png]] Under the '''Filters''' button these are your other options.
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'''School''' - School site number
  
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'''Student Name''' - Student's full name
  
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[[File:nan 2.png]]
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'''SIDNO''' - Student's identification number
  
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*'''Show SASID on Report'''
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'''GD''' - Student's grade of enrollment
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*'''Include Dual Enrollment'''
 
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*'''Include Advance Placement'''
 
  
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'''Homeroom''' - Student's homeroom teacher
  
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*'''Exclude Discipline''' - Select the types of discipline that will exclude a student from the awards list.
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'''GPA''' - Cumulative GPA
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:*'''ISS''' - In School Suspension
 
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:*'''OSS''' - Out of School Suspension
 
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:*'''REX''' - Recommended Expulsion
 
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:*'''EXP''' - Expulsion
 
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*'''Order to List''' - Select how the list should appear.
 
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:*'''Alpha by Award Title'''
 
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:*'''Grade by Award Title'''
 
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:*'''Homeroom by Award Title'''
 
  
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'''Award Title''' - Title of Award
  
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*Click the '''[[Update GPA]]''' button to update current year marking period GPA`s.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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*Click the '''Awards''' button to setup the list of awards and the criteria for each.
 
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:*'''Title of Award''' -  Type the name of the award.
 
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:*'''Grd From''' and '''Grd To''' - Select the student grade level range for which the award applies.
 
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:*'''GPA From''' and '''GPA To''' - Select the GPA range students must fall within to achieve the award.
 
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:*'''Low Grd''' - Select the lowest marking period grade a student can have on their report card.
 
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:*'''Low Exam''' - Select the lowest exam grade a student can have on the report card.
 
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:*'''GPA Type''' - Select the type of GPA, Alpha (0.0 - 4.0) or Numeric (0.0 - 100.0) scale, the program needs to use.
 
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:*'''Course''' - Select the number of courses that a student is required to be taking.  '''''Note:  The student must have earned a grade in a course to be counted'''''.
 
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:*'''Honors''' - Select the minimum number of honor courses that a student is required to be taking.  '''''Note:  The student must have earned a grade in a course to be counted'''''.
 
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:*'''Comment Exclusion''' - Exclude student having the select conduct codes.
 
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:*Click the green save cell on the right to save the row.  A blank row will appear to create another award.
 
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:*Once all awards have been created, be sure the awards are in the order of most difficult to least difficult to achieve.  To move the awards, click an hold on an award and drag it to the position it should be in.  ('''''Example:  A 4.0 - 4.0 GPA award should be listed before a 3.0 - 4.0 GPA award''''')
 
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:*'''Exclude if qualifies for non-selected award''' - Check to exclude student from the awards list if they qualify for an award that is not checked when processing the list.
 
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*Click the '''Filters''' button to setup the filters to drill down for the criteria award.
 
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:*'''Grades''' - Grade level of students whose records need to be edited or whose names are to be included on a report.
 
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:*'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report.
 
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:*'''Ethnic''' -Ethnicity of students whose records need to be edited or whose names are to be included on a report.
 
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:*'''Special Codes''' - Special Codes must have been entered into the Student Master record for students.
 
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:*'''Programs''' - Leave blank if all program codes are to be included into the report.
 
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:*'''Homeroom''' - The teacher who is assigned a group of students in addition to the regular classes that they teach.
 
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:*'''Counselor''' - Responsible for scheduling, testing, student grades and transcripts.
 
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:*'''Advisor''' - Selects students for this report based on the Advisor that have been assigned to individual students.
 
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:*'''Team''' - This selection should only be used if your school is using Team Scheduling.
 
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:*'''Clubs''' - Extracurricular activities in which students may participate.
 
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:*'''Sports''' - Leave blank if all sports are to be included into the report.
 
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:*'''SpEd''' - Sped Only, Non Sped, both (all)
 
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:*'''504''' - 504 Only, Non 504,' both (all)
 
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:*'''LEP''' - LEP Only, Non LEP, both (all)
 
  
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'''Military Students Only'''
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==Bottom==
  
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'''Skip Opt Out Status'''
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[[File:awardsreportbottom3.png]]
  
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'''Setup''' - Click to go back to the Setup box.
  
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*Click '''OK''' to display the list of students and the awards they qualify for.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
  
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'''[[Save]]''' - Click save first and a box will appear to name the report.  Then click to save the report.
  
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'''Print Options'''
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'''[[Report]]''' - The user can click in this box to select a report that was previously created.
  
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To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
 
  
  
 
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:[[Grades|'''Grades''' Main Page]]
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[[Grades|'''Grades''' Main Page]]
  
 
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:[[WebPams|'''JCampus''' Main Page]]
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 14:37, 14 July 2023

This program will give the user the ability to create award lists based on selected criteria such as GPA, number of courses with grades, number of honor courses with grades and discipline.

Menu Location

Grades > Reports > Awards Report

Setup Options

Awardsreportsetup3.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Show SASID on Report - Show the student's State Assigned Student ID number on report.

Include Dual Enrollment - Include Dual Enrollment courses on report.

Include Advanced Placement - Include Advanced Placement courses on report.

Exclude Discipline - Click in the box and make your selection from the list.

Order To List - Allows for the list to be sorted in the desired way upon clicking OK. The options for sorting include: Alpha, Grade, or Homeroom.

Column - Leave blank to include all columns. Click to obtain a pick list columns that can be selected to view on the report.

Report - The user can click in this box to select a report that was previously created.

Update GPA - Click to update the current posted grades.

Award - Click to show awards setup options.

Filters - Click to show additional filters.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Awardsreportmain3.png

Column Headers

School - School site number

Student Name - Student's full name

SIDNO - Student's identification number

GD - Student's grade of enrollment

Homeroom - Student's homeroom teacher

GPA - Cumulative GPA

Award Title - Title of Award

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Awardsreportbottom3.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Save - Click save first and a box will appear to name the report. Then click to save the report.

Report - The user can click in this box to select a report that was previously created.


Grades Main Page

JCampus Main Page

Retrieved from EDgear Wiki