Difference between revisions of "Schedule Change Audit"

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''' This program shows you changes that were made in a student's schedule, when they were made and who made the changes.'''
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''' This program provides the user with a way to see 'changes' that were made in a student's schedule, when they were made and who made the changes. This report will not show when or who created the original schedule, just only if there were changes made to it later.'''
 
__NOTOC__
 
__NOTOC__
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===Video How-to===
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==Menu Location==
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[[media:SC-ScheduleChangeAudit.mov|Schedule Change Audit video]]
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'''Scheduling > Lists > Schedule Change Audit'''
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==Setup Options==
  
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==Menu Location==
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[[File:schedule change audit setup.png]] 
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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[[File:schedule change audit menu.png]]
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
  
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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'''On the left navigation panel, select Scheduling > Lists > Schedule Change Audit'''.
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'''Grade''' -  Leave blank or select all to include all grade levels.  Otherwise, choose the desired grade level.
  
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==Setup Options==
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'''Gender''' - Leave blank or select all to include both genders.  Otherwise, choose the desired gender.
  
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[[File:schedule change audit setup.png]] 
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.
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:For this specific setup box, see the definitions below.
 
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:'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
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:'''District''' - Default value is based on your security settings. You will be limited to your district only.
 
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:'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
 
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:'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
 
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:'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.
 
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:'''Ethnicity''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of Ethnic to select the desired ethnic(s) to be included.
 
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:'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
 
  
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:To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''OK''' - Click to continue.
  
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:Click '''OK''' to move to the next screen.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
 
==Main==
 
==Main==
  
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[[File:schedule change audit.png]]
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[[File:schedchangeauditmain2.png]]
  
 
===Column Headers===
 
===Column Headers===
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''School/Site''' - Site code of the school in which the student enrolled
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For other columns not listed in the common column list:
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'''Student Name''' - Student's full name
  
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:'''School/Site--site code of the school in which the student enrolled
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'''Sidno, ID''' - Local ID of the student
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:'''Student Name'''--Student's full name
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:'''Sidno, ID--local ID of the student
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'''Sem, S1, S2, etc.''' - Semester. Ex: 1st semester, 2nd semester
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:'''Sem, S1, S2, etc.'''--semester, Ex: 1st semester, 2nd semester
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:'''PD'''--class period(s) of the course(s) in which the student is enrolled
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'''PD''' - Class period(s) of the course(s) in which the student is enrolled
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:'''GD'''--grade level of the student and/or course
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:'''Eth'''--primary ethnicity of the student/employee
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'''GD''' - Grade level of the student and/or course
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:'''Gen'''--gender of the student/employee
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:'''Section''' – Section number of the old class
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'''Eth''' - Primary ethnicity of the student/employee
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:'''Courses''' – Course name of the old class  
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:'''Teacher''' – Teacher of the old class
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'''Gen''' - Gender of the student/employee
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:'''Start Date''' – The date the student was enrolled in the old class
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:'''Drop Date'''--The date the student dropped the class
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'''Section''' – Section number of the old class
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:'''Change Time''' – Clock time the change happened
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:'''Change User''' – Login name of the person who made the change
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'''Courses''' – Course name of the old class  
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'''New Courses''' - New course name
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'''Teacher''' – Teacher of the old class
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'''Start Date''' – The date the student was enrolled in the old class
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'''Drop Date''' - The date the student dropped the class
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'''Change Time''' – Clock time the change happened
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'''Change User''' – Login name of the person who made the change
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'''Create Date''' - Date the change record was created  This report will not show the date of who created the original schedule, just only if there were changes made to it later.
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'''Create User''' - User who created the change record  This report will not show who created the original schedule, just only if there were changes made to it later.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
 
==Bottom==
 
==Bottom==
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[[File:schedule change audit bottom.png]]
 
[[File:schedule change audit bottom.png]]
  
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:'''Setup''' - the user may change the settings previously selected for running the program
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'''Setup''' - Click to go back to the Setup box.
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:'''Print''' - To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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:'''Help''' - takes you to the Help website for written instructions and instructional videos
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
  
  

Latest revision as of 10:09, 6 June 2024

This program provides the user with a way to see 'changes' that were made in a student's schedule, when they were made and who made the changes. This report will not show when or who created the original schedule, just only if there were changes made to it later.

Menu Location

Scheduling > Lists > Schedule Change Audit

Setup Options

Schedule change audit setup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Schedchangeauditmain2.png

Column Headers

School/Site - Site code of the school in which the student enrolled

Student Name - Student's full name

Sidno, ID - Local ID of the student

Sem, S1, S2, etc. - Semester. Ex: 1st semester, 2nd semester

PD - Class period(s) of the course(s) in which the student is enrolled

GD - Grade level of the student and/or course

Eth - Primary ethnicity of the student/employee

Gen - Gender of the student/employee

Section – Section number of the old class

Courses – Course name of the old class

New Courses - New course name

Teacher – Teacher of the old class

Start Date – The date the student was enrolled in the old class

Drop Date - The date the student dropped the class

Change Time – Clock time the change happened

Change User – Login name of the person who made the change

Create Date - Date the change record was created This report will not show the date of who created the original schedule, just only if there were changes made to it later.

Create User - User who created the change record This report will not show who created the original schedule, just only if there were changes made to it later.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Schedule change audit bottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Scheduling Main Page

JCampus Main Page

Retrieved from EDgear Wiki