Difference between revisions of "Grade Distribution Report"

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===Video How-to===
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__NOTOC__
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[[media:GR-GradeDistrib.mov|Grade Distribution Report Video]]
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'''Display Grade Counts by Totals and Percentage.'''
  
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'''How-to'''
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==Menu Location==
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#Log in to your district’s WebPams page
 
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#Select '''Grades''' in the list of program areas on the left of the screen.
 
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#Select '''Count''' at the bottom of the Grades list of program areas.
 
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#Select '''Grades Distribution Report'''.
 
  
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'''Grades > Count > Grade Distribution Report'''
  
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'''Setup box:'''
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==Setup Options==
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#Select the desired "'''Year'''"
 
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#"'''District'''" and "'''School'''" should be defaulted based on security
 
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#“'''Grade'''” should be left blank if all grade levels are to be included in the report. Otherwise click in the box to the right of “'''Grade'''” to select the desired grade level(s) to be included. If you click the check box to the left of "value" then all Grade levels will be checked.
 
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#“'''Ethnic'''” should be left blank if all ethnic(s) are to be included in the report. Otherwise, click in the box to the right of “'''Ethnic'''” to select the desired ethnic(s) to be included.
 
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#“'''Gender'''” should be left blank if both genders are to be included in the report. Otherwise, click in the box to the right of “'''Gender'''” to select the desired gender(s) to be included. If you click the check box to the left of "value" then all genders will be checked.
 
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#"'''Class Period'''" should be left blank if all periods are to be included in the report. Otherwise, click in the field to get a list of the class periods. Click the check box to the left of the blank line to select all class periods or click the check box to the left of the ‘value’ at the top of the class period list. 
 
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#"'''Course Name'''" should be left blank if all courses are to be included in the report. The course list is from the Courses Catalog. Otherwise, click in the field to get a list of courses. You may check one or more courses for the report.
 
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#"'''Course Group'''" should be left blank if all courses types are to be included in the report.  If the user wishes to limit the report to just courses in a transcript group(s), click to select the desired course groups. 
 
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#* Example:  To limit report to just courses categorized as English and Math, click and select "English" and "Math".  The resulting report will only show counts for classes categorized as "English" and "Math" of courses.
 
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#* If you click the check box to the left of "value" then all groups will be checked.
 
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#Select the '''Marking Period'''.
 
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#Select the '''As-of-Date'''. This represents active students as of the date you choose. It usually defaults to the current date.
 
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#Select the students to '''Show'''. You may run the report for All Students, Special Ed Students only, or Non-Sped Students (Regular Ed only.
 
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#The “'''Remote Scheduled Students Only'''” option will limit your report to show grades distribution only for students that are scheduled into remote classes.
 
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#Click the Ok button to start the report. Give it a little time to harvest the counts.  Results will be displayed by teacher, period order. 
 
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#*'''Note''': If a class is not displayed, it is because there no grades posted for the course.
 
  
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'''Definitions of report column headers'''
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[[File:grdistrepsetup2.png]]
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*'''School'''—site where course is being taught
 
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*Teacher—teacher’s name found in the Master Schedule Editor
 
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*Course—name of the course in the Master Schedule Editor with the period in which the course is being taught.
 
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*TGR—total grades posted.
 
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*Column Header A, A%, through F, F% --count of students with an A, B, etc., followed by the percent of each.
 
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*Column Header P, P%--number of students earning a grade of P followed by the percent.
 
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*Column Header O, O% through U, U%--number of students earning a grades of O, S, N, U followed by the percent of each.
 
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*Column Header I, I%--number of students with an incomplete followed by the percent.
 
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*Column NUM--Total numeric points divided by total grades posted
 
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*Column Grade--Grading scale letter equivalent of the NUM column. This field will be empty if a mix of grading scales are used.
 
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*Column OT--the number of students with grades other than those in previous columns.
 
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*Column QP--the total quality points divided by the total grades posted.
 
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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<span style="background:#ffff00"> '''TIP''': </span>'''If you click on the number in the grades count cell, the roster of students who have that grade will be displayed on the screen.'''
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
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*Example applications:
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*# ''To obtain a quick list of students failing a single course'': Click on the count of "F" grades for a single course.
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
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*# ''To obtain a quick list of students failing classes for a single teacher'': Locate the "F" count on the "Total" row of the desired teacher. Click on the count of "F" grades to see all students failing classes for the teacher.
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*# ''To obtain a quick list of students failing all classes in the report'':  Locate the "Grand Total" count at the bottom (last row) of the report.  Click on the count of "F" grades to get a list of all students failing all classes on the report.
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
 +
 
 +
'''Ethnic''' - Leave blank or select all to include all ethnicities.  Otherwise, choose the desired ethnic.
 +
 
 +
'''Gender''' - Leave blank or select all to include both genders.  Otherwise, choose the desired gender.
 +
 
 +
'''Class Period''' - Select the class period
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 +
'''Course Name''' - Should be left blank if all courses are to be included in the report. The course list is from the Courses Catalog. Otherwise, click in the field to get a list of courses. You may check one or more courses for the report.
 +
 
 +
'''Course Group''' - Should be left blank if all courses types are to be included in the report.  If the user wishes to limit the report to just courses in a transcript group(s), click to select the desired course groups. 
 +
 
 +
*Example:  To limit report to just courses categorized as English and Math, click and select "English" and "Math".  The resulting report will only show counts for classes categorized as "English" and "Math" of courses.
 +
*If you click the check box to the left of "value" then all groups will be checked.
 +
 
 +
'''Marking Period''' - Select the marking period
 +
 
 +
'''Team''' - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the right of Teams to select the desired Teams(s) to view.
 +
 
 +
'''As-of-Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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 +
'''Sped:'''
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'''All''' - Select this to show all students.
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'''Sped Only''' - Select this to show Sped only students.
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'''Non Sped''' - Select this to show Non Sped students
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'''504:'''
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'''All''' - Select this to show all students.
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'''504 Only''' - Select this to show 504 only students.
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'''Non 504''' - Select this to show Non 504 students.
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'''LEP:'''
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'''All''' - Select this to show all students.
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'''LEP Only''' - Select this to show LEP only students.
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'''Non LEP''' - Select this to show Non LEP students.
 +
 
 +
'''Show Option Buttons''' - Examples that limit information on the report include Show Sped Only, Non Sped, both (all)
 +
 
 +
'''Remote Scheduled Students Only''' This option will limit your report to show grades distribution only for students that are scheduled into remote classes.
 +
 
 +
'''Active Courses Only''' option will limit the counts to students that currently have the specified course scheduled.
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'''Teacher''' - This option will let you choose a teacher(s)
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'''Special Codes'''  Leave blank if all special codes are to be included in the report.  Otherwise, choose a desired special code.
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'''Custom Codes''' - Select Custom Codes created in the Custom Codes Management to filter the student list.
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'''Print Break by Teacher''' - Click the box to print break by teacher.
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'''Clubs''' - Leave blank if all clubs are to be included in the report.  Otherwise, choose a desired club code.
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'''Sports''' - Leave blank if all sport codes are to be included in the report.  Otherwise, choose a desired sport code.
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'''OK''' - Click to continue 
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*'''Note''' - If a class is not displayed, it is because there are no grades posted for the course.
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 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 
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==Main==
 +
 
 +
[[File:grdistrepmain2.png]]
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===Column Headers===
 +
 
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'''Sch''' - School site number
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'''Teacher''' - Teacher name
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'''Period''' - Period number
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'''Course''' - Course name
 +
 
 +
'''TGR''' - Total grades posted.
 +
 
 +
'''Column Headers A, A%, through F, F%''' - Count of students with an A, B, etc., followed by the percent of each.
 +
 
 +
'''Column Headers P, P%''' - Number of students earning a grade of P followed by the percent.
 +
 
 +
'''Column Header O, O% through U, U%''' - Number of students earning a grades of O, S, N, U followed by the percent of each.
 +
 
 +
'''Column Header I, I%''' - Number of students with an incomplete followed by the percent.
 +
 
 +
'''Column OT''' - The number of students with grades other than those in previous columns.
 +
 
 +
'''Column QP''' - The total quality points divided by the total grades posted.
 +
 
 +
'''Column NUM''' - Total numeric points divided by total grades posted.
 +
 
 +
'''Column Grade''' - Grading scale letter equivalent of the NUM column. This field will be empty if a mix of grading scales are used.
 +
 
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 
 +
===Count Cell Click Applications===
 +
 
 +
<span style="background:#ffff00"> '''TIP''':</span> If the user clicks on the number in the grades count cell, the roster of students who have that grade will be displayed on the screen.
 +
 
 +
[[File:grdistrepstudentinfo.png]]
 +
 
 +
*'''To obtain a quick list of students failing a single course''': Click on the count of "F" grades for a single course.
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*'''To obtain a quick list of students failing all classes taught by a teacher''': On the teacher summary row, click on the count of "F" grades.
 +
*'''To obtain a quick list of students failing all classes in the report''':  Browse to the very last row of the report labeled "Grade".  Click on the count of "F" grades to get a list of all students failing all classes on the report.
 +
*'''To obtain the teacher's absence report and referral incident list:'''  Click on the teacher's name.
 +
 
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==Bottom==
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 +
[[File:gdrbottom.png]]
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 +
'''Setup''' - Click to go back to the Setup box.
 +
 
 +
[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
 +
 +
'''Help''' - Click to view written instructions and/or videos.
 +
 
 +
 
 +
 
 +
----
 +
[[Grades|'''Grades''' Main Page]]
 +
----
 +
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 09:06, 6 June 2024

Display Grade Counts by Totals and Percentage.

Menu Location

Grades > Count > Grade Distribution Report

Setup Options

Grdistrepsetup2.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnic.

Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.

Class Period - Select the class period

Course Name - Should be left blank if all courses are to be included in the report. The course list is from the Courses Catalog. Otherwise, click in the field to get a list of courses. You may check one or more courses for the report.

Course Group - Should be left blank if all courses types are to be included in the report. If the user wishes to limit the report to just courses in a transcript group(s), click to select the desired course groups.

  • Example: To limit report to just courses categorized as English and Math, click and select "English" and "Math". The resulting report will only show counts for classes categorized as "English" and "Math" of courses.
  • If you click the check box to the left of "value" then all groups will be checked.

Marking Period - Select the marking period

Team - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the right of Teams to select the desired Teams(s) to view.

As-of-Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Sped: All - Select this to show all students. Sped Only - Select this to show Sped only students. Non Sped - Select this to show Non Sped students

504: All - Select this to show all students. 504 Only - Select this to show 504 only students. Non 504 - Select this to show Non 504 students.

LEP: All - Select this to show all students. LEP Only - Select this to show LEP only students. Non LEP - Select this to show Non LEP students.

Show Option Buttons - Examples that limit information on the report include Show Sped Only, Non Sped, both (all)

Remote Scheduled Students Only This option will limit your report to show grades distribution only for students that are scheduled into remote classes.

Active Courses Only option will limit the counts to students that currently have the specified course scheduled.

Teacher - This option will let you choose a teacher(s)

Special Codes Leave blank if all special codes are to be included in the report. Otherwise, choose a desired special code.

Custom Codes - Select Custom Codes created in the Custom Codes Management to filter the student list.

Print Break by Teacher - Click the box to print break by teacher.

Clubs - Leave blank if all clubs are to be included in the report. Otherwise, choose a desired club code.

Sports - Leave blank if all sport codes are to be included in the report. Otherwise, choose a desired sport code.

OK - Click to continue

  • Note - If a class is not displayed, it is because there are no grades posted for the course.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Grdistrepmain2.png

Column Headers

Sch - School site number

Teacher - Teacher name

Period - Period number

Course - Course name

TGR - Total grades posted.

Column Headers A, A%, through F, F% - Count of students with an A, B, etc., followed by the percent of each.

Column Headers P, P% - Number of students earning a grade of P followed by the percent.

Column Header O, O% through U, U% - Number of students earning a grades of O, S, N, U followed by the percent of each.

Column Header I, I% - Number of students with an incomplete followed by the percent.

Column OT - The number of students with grades other than those in previous columns.

Column QP - The total quality points divided by the total grades posted.

Column NUM - Total numeric points divided by total grades posted.

Column Grade - Grading scale letter equivalent of the NUM column. This field will be empty if a mix of grading scales are used.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Count Cell Click Applications

TIP: If the user clicks on the number in the grades count cell, the roster of students who have that grade will be displayed on the screen.

Grdistrepstudentinfo.png

  • To obtain a quick list of students failing a single course: Click on the count of "F" grades for a single course.
  • To obtain a quick list of students failing all classes taught by a teacher: On the teacher summary row, click on the count of "F" grades.
  • To obtain a quick list of students failing all classes in the report: Browse to the very last row of the report labeled "Grade". Click on the count of "F" grades to get a list of all students failing all classes on the report.
  • To obtain the teacher's absence report and referral incident list: Click on the teacher's name.

Bottom

Gdrbottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Grades Main Page

JCampus Main Page

Retrieved from EDgear Wiki