Difference between revisions of "Photo File Creator"

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This program will create a csv file for the photographer in advance of the picture taking sessions.  The file will help the photographer create photos that import into JPams for students.
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__NOTOC__
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'''This program will create a csv file for the photographer in advance of the picture taking sessions.  The file will help the photographer create photos that import into JCampus for students.'''
  
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'''Note''' - Do not use Excel to open or save the file created from this utility.  Excel will trim off the leading zero on a student's ID and cause problems for the photographer.
  
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'''Warning:'''  If the user opens the created file in Excel::  ''Do not save it''. Just close without saving after reviewing.
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==Menu Location==
  
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*Reason: Excel will trim off the leading 0’s on a student’s ID and cause problems for the photographer.
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'''Student > Interfaces > Photo File Creator'''
  
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==Setup Options==
  
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'''How-to'''
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[[File:mb722.png]]
  
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# In the left navigation pane, click '''Student Master''', then '''Interfaces''', then '''Photo File Creator'''.
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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# At the setup box, set the '''Year''', '''School''', '''Grades''', and '''As of Date'''.
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# ''To create a file by Homeroom:''
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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#* Semester:  Set to desired semester. Typically at the start of the year, this is “1”.  
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#* Transcript group:  Set to “blank” as shown below.
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
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#* [[File:Setup_photo_homeroom.png‎]]
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# ''To create a file by Transcript group, such as “English” classes:''
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
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#* Semester:  Select the desired semester.   Typically at the start of year, this is “1”.
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#* Transcript group:  Select the desired group, such as “English”.
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''' As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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#* [[File:Photo_file_setup_transcript.png‎]]
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# Click the '''OK''' button to continue.
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'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise, choose the desired special code.
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# Review the results, then click the '''Print''' '''/ Export''' button on the lower left of the screen.
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# At the '''Print''' options screen, click to select “'''CSV – Comma Separated file'''”. You will see that the system has created a File Name for you. Click the '''Print''' button to create the file.
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'''Semester''' - To select all semesters leave the field blank or click in the field and select the check box at the top of the list of semesters; to select one or more semesters click in the
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#* [[File:Photo_file_export.png]]
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field and select the desired semester(s) from the popup list.
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# '''Google Chrome''' users:
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#* A new window will open that will be mostly blank.  In the lower left will be a link to the file. Click the arrow on the right of the file name.  A menu will open.  Choose Show in folder.
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'''Transcript Group''' - Click in the box and make a selection.
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#* [[File:Photo file download directory.png]]
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# Browse the listing of files to locate the “photoFile….csv” file.  Send this file to your photographer.
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'''OK''' - Click to continue.
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# ''Remember, if the file is opened in Excel, please do not save it.'' Leave the file in its original state so that the leading 0’s of a Student’s ID are not trimmed off.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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==Main==
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[[File:photofilecreatormain.png]]
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===Column Headers===
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'''Sch''' - School site number.
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'''SIDNO''' - Student's identification number.
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'''Last Name''' - Student's last name.
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'''First Name''' - Student's first name.
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'''Homeroom''' - Student's homeroom teacher's name.
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'''GD''' - Student's grade of enrollment.
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'''Period''' - Student's class period based on the Transcript Group from the setup box or blank if no Transcript Group selected.
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'''Teacher''' - Student's course teacher based on the Transcript Group from the setup box or the homeroom teacher if no Transcript Group was selected.
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'''Course''' - Course based on the Transcript Group from the setup box or blank if no Transcript Group is selected.
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'''Gender''' - Gender of student.
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'''Parent Name''' - Student's parent/guardian name.
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'''Parent Email''' - Student's parent/guardian email.
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#If the guardian's last name is not blank, then show the guardian's '''name''' and '''email''' address.
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#If the guardian's last name is blank and the mother's last name is not blank, then show the mother's name and email address.
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#Lastly, if the guardian and mother's last name are both blank, then show the father's name and email address.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:mb718.png]]
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'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
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[[File:mb719.png]]
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'''Setup''' - Click to go back to the Setup box.
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'''Help''' - Click to view written instructions and/or videos.
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[[File:mb724.png]]
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'''Photo File''' - Export of Student Information for Photography Companies.
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'''Note''' - Do not use Excel to open or save the file created from this utility.  Excel will trim off the leading zero on a student's ID and cause problems for the photographer.
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----
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[[Student Master|'''Student Master''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 09:10, 20 July 2023

This program will create a csv file for the photographer in advance of the picture taking sessions. The file will help the photographer create photos that import into JCampus for students.

Note - Do not use Excel to open or save the file created from this utility. Excel will trim off the leading zero on a student's ID and cause problems for the photographer.

Menu Location

Student > Interfaces > Photo File Creator

Setup Options

Mb722.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Semester - To select all semesters leave the field blank or click in the field and select the check box at the top of the list of semesters; to select one or more semesters click in the field and select the desired semester(s) from the popup list.

Transcript Group - Click in the box and make a selection.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Photofilecreatormain.png

Column Headers

Sch - School site number.

SIDNO - Student's identification number.

Last Name - Student's last name.

First Name - Student's first name.

Homeroom - Student's homeroom teacher's name.

GD - Student's grade of enrollment.

Period - Student's class period based on the Transcript Group from the setup box or blank if no Transcript Group selected.

Teacher - Student's course teacher based on the Transcript Group from the setup box or the homeroom teacher if no Transcript Group was selected.

Course - Course based on the Transcript Group from the setup box or blank if no Transcript Group is selected.

Gender - Gender of student.

Parent Name - Student's parent/guardian name.

Parent Email - Student's parent/guardian email.

  1. If the guardian's last name is not blank, then show the guardian's name and email address.
  2. If the guardian's last name is blank and the mother's last name is not blank, then show the mother's name and email address.
  3. Lastly, if the guardian and mother's last name are both blank, then show the father's name and email address.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Mb718.png

Print - This will allow the user to print the report.

Mb719.png

Setup - Click to go back to the Setup box.

Help - Click to view written instructions and/or videos.

Mb724.png

Photo File - Export of Student Information for Photography Companies.

Note - Do not use Excel to open or save the file created from this utility. Excel will trim off the leading zero on a student's ID and cause problems for the photographer.



Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki