Difference between revisions of "English Proficiency List"

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__NOTOC__
 
__NOTOC__
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===Video How-to===
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'''This program will list the students with LEP, EL, ELL Funding Sources, and Accommodations.'''
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[[media:ST-EnglishProficiencyList.mov|English Proficiency List video]]
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==Menu Location==
 
==Menu Location==
  
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[[File:english menu.png]]
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'''Student > Reports > English Proficiency List'''
 +
 
 +
==Setup Options==
 +
 
 +
[[File:engproflistsetup4.png]]
 +
 
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
 +
 
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
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'''Special Codes''' - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.
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'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.
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'''Clubs''' - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club.
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'''Sports''' - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport.
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'''Teams''' - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.
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''' As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
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'''Sped:'''
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'''All''' - Select this to show all students.
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'''Sped Only''' - Select this to show Sped only students.
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'''Non Sped''' - Select this to show Non Sped students
  
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On the left navigation panel, select '''Student Master''' > '''List''' > '''English Proficiency List'''.
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'''504:'''  
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'''All''' - Select this to show all students.
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'''504 Only''' - Select this to show 504 only students.
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'''Non 504''' - Select this to show Non 504 students.
  
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'''Show Detailed Accommodations''' - Select to display detailed accommodations on the report.
  
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==Setup Options==
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'''Print Comments''' - This will print comments on report.
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'''Show Remote Scheduled Only''' - Select to show remote scheduled students only.
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'''Columns''' - Select the columns to show on the report.
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'''[[Report]]''' - The user can click in this box to select a report that was previously created.
 +
 
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'''US Entry Date:'''
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'''From Date and To Date''' - Blank out dates if the US Entry dates don't need to be consulted for a particular report. A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
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 +
'''NOTE''' - Select either '''List If''': There is an Entry Date or '''Do Not List If''': There is no Entry Date for records that have an Entry Date.
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'''List If:'''
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*'''There is an Entry Date'''
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*'''There is a Funding Code'''
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*'''There is an English Proficient Code'''
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*'''English Proficient Code is LIMITED'''
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*'''Include Inactive Students'''
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*'''Students Coded LEP in Last 2 Years'''
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*'''First Language is Not English'''
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*'''LEP Exit Date is within the current year.'''
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'''Do Not List If:'''
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*'''Country of Birth is US or Blank'''
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*'''Country of Origin is US or Blank'''
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*'''Language Code is English or Blank'''
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*'''Fully English Proficient'''
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*'''There is no Entry Date'''
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 +
'''OK''' - Click to continue.
 +
 
 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 
 +
==Main==
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 +
[[File:engprofmain.png]]
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 +
===Column Headers===
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 +
'''Country Entry Date''' - the date the student entered the US.
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'''US School Entry Date''' - student's entry date into the school.
  
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''' Birth Country''' - The two letter abbreviation of the country in which the student was born- This information comes from the [[Student Master]]>Birth Date> Birth Country field. If no country is chosen, the column will default to US (United States) for this program.
  
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[[File:english setup.png]]
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'''Country of Origin''' - Student`s country of origin-Indicates country of which student came from and is considered to be a citizen.  This information displays from the [[Student Master]]>Country Entry> Country of Origin field. If no country is chosen, the column will default to US (United States) for this program.
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''English Proficiency''' - codes denoting the level of proficiency:
 +
 +
'''01''' - Fully English proficient
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''02''' - Limited English proficient
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''03''' - LEP, passed first parts of the ELDA
  
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all
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'''04''' - SIFE English Learner
  
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schools in your district.
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'''LEP Year''' - the year in which the student was first determined to be LEP
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
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'''Fund''' - funding source:
  
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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'''01''' - Title I Basic Program.
  
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'''Special Codes''' - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in
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'''02''' - Even Start.
  
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the field to the right of Special Codes to select the desired special code(s) to view.
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'''03''' - Migrant Education.
  
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'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.
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'''04''' - Special Education.
  
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'''Clubs''' - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to
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'''05''' - Vocational Education.
  
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select the desired club(s) to view.
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'''06''' - Title VII - Bilingual Education.
  
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'''Sports''' - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.
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'''07''' - Emergency Immigrant Program.
  
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'''Teams''' - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the
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'''08'''--MFP Only.
  
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right of Teams to select the desired Teams(s) to view.
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'''09''' - 8(g) Block Grant.
  
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''' As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''10''' - 8(g) Competitive Grant.
  
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For other set up values not listed in the standard set up list:
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'''11''' - Local Funding.
  
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'''List If''' - check the desired requirements for students to appear on the report.
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'''12''' - Other state programs.
  
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Ex:  '''First Language is Not English''' - Display students that have another language other than English listed in the Country Entry portion of Student Master.
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'''13''' - NO services provided.
  
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'''Do Not List If''' - check the desired requirements for student to not appear on the report.
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'''14''' - Title III.
  
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'''OK''' - Click here to save your selections
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'''Years as EL''' - Total number of years, prior to setup box year, the student had English Proficiency codes of either "02, 03, or 04. This information displays from the [[Student Master]]>Country Entry>English Proficiency field.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''LEP Year''' - Student's LEP year.
  
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A list of students will appear based on the settings of the setup box. All list programs are numbered along the left side so you can see a total.
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'''Fund''' - Student's LEP source funding.
  
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'''Language''' - Three digit code for the language with the Language the child speaks.
  
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==Column Headers==
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'''Home Language''' - Language spoken in the home; format is three digit code followed by the Language.
  
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[[File:english main.png]]
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'''Native Language''' - Student's native language code; format is three digit code followed by the Language.
  
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Other columns not found in the common column header list:
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'''Newcomer Entry Date''' - Entry date of newcomer.
  
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'''Country Entry Date'''--the date the student entered the US.
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'''Date Registered''' - Student's date registered.
  
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'''US School Entry Date''' -- student's entry date into the school
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'''Current ESL Placement''' - Current placement of the student for ESL.
  
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'''Country of Birth'''--the two letter abbreviation of the country in which the student was born. If it is blank, the country is the US.
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'''ESL Entry Level''' - ESL level when student was initially evaluated for ESL.
  
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'''Citizenship'''--the country of citizenship for the student.
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'''Staff Responsible''' - Staff member assigned to this student.
  
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'''English Proficiency'''--codes denoting the level of proficiency
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'''Gender''' - Gender of the student; male, M; female, F.
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'''01'''--fully proficient
 
  
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'''02'''--limited English proficient
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'''Ethnic''' - Ethnicity of the student.
  
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'''03'''---LEP, passed first parts of the ELDA
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'''Birth date''' - Date of birth of the student.
  
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'''LEP Year'''--the year in which the student was first determined to be LEP
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'''LEP Classroom Accommodations''' - the list of state available accommodations for the child while in the classroom. This information can be found in the [[Student Master]] Country Entry fields.
  
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'''Fund'''--funding source
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'''LEP Testing Accommodations''' - the list of available accommodations for the child when being tested.  This information can be found in the [[Student Master]] Country Entry fields.
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'''01'''--Title I Basic Program
 
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'''02'''--Even Start
 
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'''03'''--Migrant Education
 
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'''04'''--Special Education
 
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'''05'''--Vocational Education
 
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'''06'''--Title VII - Bilingual Education
 
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'''07'''--Emergency Immigrant Program
 
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'''08'''--MFP Only
 
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'''09'''--8(g) Block Grant
 
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'''10'''--8(g) Competitive Grant
 
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'''11'''--Local Funding
 
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'''12'''--Other state programs
 
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'''13'''--NO services provided
 
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'''14'''--Title III
 
  
 +
'''Special Ed''' - Displays if the student is in Special Education (Y/N).
  
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'''Language'''--three digit code for the language with the Language the child speaks
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'''SPED Exceptionality''' - Student's Special Education Exceptionality codes.
  
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'''Home Language'''--language spoken in the home; format is three digit code followed by the Language
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'''SPED Accommodations''' - Student's Special Education accommodations.
  
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'''Native Language'''--Student's native language code; format is three digit code followed by the Language.
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'''504''' - Displays if the student is 504 (Y/N).
  
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'''Current ESL Placement'''--Current placement of the student for ESL
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'''Homeless''' - Student's Homeless status (Y/N) as indicated in Programs tab of Student Master.
  
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'''ESL Entry Level'''--ESL level when student was initially evaluated for ESL
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'''ELAD Exit Date''' - ELAD exit date.
  
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'''Staff Responsible'''--Staff member assigned to this student
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'''LEP Acc Notes''' - LEP Accommodation Notes.
  
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'''Gender'''--Gender of the student; male, M; female,F
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'''State Assessments to be Administered''' - This information can be found in the Student Master Country Entry fields.
  
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'''Ethnic'''--Ethnicity of the student
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'''Additional Accommodation Plan''' - This information can be found in the Student Master Country Entry fields.
  
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'''Birth date'''--Date of birth of the student
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'''LEP Start Date''' - The date in the LEP Start Date column comes from the Student Master > Country Entry > LEP Start Date field.
  
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'''Classroom Accommodations'''--the list of state available accommodations for the child while in the classroom
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'''LEP End Date''' - The date in the LEP End Date column comes from the Student Master > Country Entry > LEP End Date field.
  
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'''Testing Accommodations'''--the list of available accommodations for the child when being tested
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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'''NOTE''' - Information can be entered from the '''Country Entry''' on Student Master.
 
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''NOTE''' - This information is pulled from '''Country Entry''' in Student Master.
  
 
==Bottom==
 
==Bottom==
  
  
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[[File:fees list bottom.png]]
+
[[File:engprofbottom.png]]
  
 +
'''Setup''' - Click to go back to the Setup box.
  
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'''Setup''' - The user may change the settings previously selected for running the program.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
 +
 +
'''Help''' - Click to view written instructions and/or videos.
  
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'''Print''' - To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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'''Mass Print LEP''' - Click here to mass print LEP forms.
  
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'''Help''' - Takes you to the Help website for written instructions and instructional videos.
+
'''Save''' - Click after all areas have been entered or updated.
  
 +
'''[[Report]]''' - The user can click in this box to select a report that was previously created.
  
−
By highlighting rows within the list and then clicking print, the rows highlighted will be the only rows printed. To undo a highlight, press and hold down the Control key while clicking back to
 
  
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the highlighted area/row.
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Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
  
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Click + Drag or Control + Click
+
----
 +
[[Student Master|'''Student Master''' Main Page]]
  
−
Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
+
----
 +
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 09:59, 5 June 2024

This program will list the students with LEP, EL, ELL Funding Sources, and Accommodations.

Menu Location

Student > Reports > English Proficiency List

Setup Options

Engproflistsetup4.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Program - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.

Clubs - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club.

Sports - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport.

Teams - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Sped: All - Select this to show all students. Sped Only - Select this to show Sped only students. Non Sped - Select this to show Non Sped students

504: All - Select this to show all students. 504 Only - Select this to show 504 only students. Non 504 - Select this to show Non 504 students.

Show Detailed Accommodations - Select to display detailed accommodations on the report.

Print Comments - This will print comments on report.

Show Remote Scheduled Only - Select to show remote scheduled students only.

Columns - Select the columns to show on the report.

Report - The user can click in this box to select a report that was previously created.

US Entry Date: From Date and To Date - Blank out dates if the US Entry dates don't need to be consulted for a particular report. A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

NOTE - Select either List If: There is an Entry Date or Do Not List If: There is no Entry Date for records that have an Entry Date.

List If:

  • There is an Entry Date
  • There is a Funding Code
  • There is an English Proficient Code
  • English Proficient Code is LIMITED
  • Include Inactive Students
  • Students Coded LEP in Last 2 Years
  • First Language is Not English
  • LEP Exit Date is within the current year.

Do Not List If:

  • Country of Birth is US or Blank
  • Country of Origin is US or Blank
  • Language Code is English or Blank
  • Fully English Proficient
  • There is no Entry Date

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Engprofmain.png

Column Headers

Country Entry Date - the date the student entered the US.

US School Entry Date - student's entry date into the school.

Birth Country - The two letter abbreviation of the country in which the student was born- This information comes from the Student Master>Birth Date> Birth Country field. If no country is chosen, the column will default to US (United States) for this program.

Country of Origin - Student`s country of origin-Indicates country of which student came from and is considered to be a citizen. This information displays from the Student Master>Country Entry> Country of Origin field. If no country is chosen, the column will default to US (United States) for this program.

English Proficiency - codes denoting the level of proficiency:

01 - Fully English proficient

02 - Limited English proficient

03 - LEP, passed first parts of the ELDA

04 - SIFE English Learner

LEP Year - the year in which the student was first determined to be LEP

Fund - funding source:

01 - Title I Basic Program.

02 - Even Start.

03 - Migrant Education.

04 - Special Education.

05 - Vocational Education.

06 - Title VII - Bilingual Education.

07 - Emergency Immigrant Program.

08--MFP Only.

09 - 8(g) Block Grant.

10 - 8(g) Competitive Grant.

11 - Local Funding.

12 - Other state programs.

13 - NO services provided.

14 - Title III.

Years as EL - Total number of years, prior to setup box year, the student had English Proficiency codes of either "02, 03, or 04. This information displays from the Student Master>Country Entry>English Proficiency field.

LEP Year - Student's LEP year.

Fund - Student's LEP source funding.

Language - Three digit code for the language with the Language the child speaks.

Home Language - Language spoken in the home; format is three digit code followed by the Language.

Native Language - Student's native language code; format is three digit code followed by the Language.

Newcomer Entry Date - Entry date of newcomer.

Date Registered - Student's date registered.

Current ESL Placement - Current placement of the student for ESL.

ESL Entry Level - ESL level when student was initially evaluated for ESL.

Staff Responsible - Staff member assigned to this student.

Gender - Gender of the student; male, M; female, F.

Ethnic - Ethnicity of the student.

Birth date - Date of birth of the student.

LEP Classroom Accommodations - the list of state available accommodations for the child while in the classroom. This information can be found in the Student Master Country Entry fields.

LEP Testing Accommodations - the list of available accommodations for the child when being tested. This information can be found in the Student Master Country Entry fields.

Special Ed - Displays if the student is in Special Education (Y/N).

SPED Exceptionality - Student's Special Education Exceptionality codes.

SPED Accommodations - Student's Special Education accommodations.

504 - Displays if the student is 504 (Y/N).

Homeless - Student's Homeless status (Y/N) as indicated in Programs tab of Student Master.

ELAD Exit Date - ELAD exit date.

LEP Acc Notes - LEP Accommodation Notes.

State Assessments to be Administered - This information can be found in the Student Master Country Entry fields.

Additional Accommodation Plan - This information can be found in the Student Master Country Entry fields.

LEP Start Date - The date in the LEP Start Date column comes from the Student Master > Country Entry > LEP Start Date field.

LEP End Date - The date in the LEP End Date column comes from the Student Master > Country Entry > LEP End Date field.

To find definitions of commonly used column headers, follow this link: Common Column Headers.


NOTE - This information is pulled from Country Entry in Student Master.

Bottom

Engprofbottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Mass Print LEP - Click here to mass print LEP forms.

Save - Click after all areas have been entered or updated.

Report - The user can click in this box to select a report that was previously created.


Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video

Student Master Main Page

JCampus Main Page

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