Difference between revisions of "Audit Requests to Transcripts"

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'''This program creates a list of students with courses requested that are already on their transcripts.  This will provide the counselors another tool to make sure that students are properly scheduled to either retake courses or to make sure they do no duplicate courses accidentally.'''
  
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===<u>'''Overview'''</u>===
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==Menu Location==
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The '''Audit Requests to Transcripts''' creates a list of students with courses requested that are already on their transcripts.  This will give the counselors another tool to make sure that students are properly schedule to either retake courses or to make sure they do no duplicate courses accidently.
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'''Scheduling > Lists > Audit Requests to Transcripts'''
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==Setup Options==
  
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==Menu Location==
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[[File:num8.png]]
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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[[File:audit request menu.png]] JCampus > Scheduling > Lists > Audit Requests to Transcripts
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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[[#top|Top of Page]]
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'''As Of Date''' - Limits the list to those students who are active as of the date selected.
  
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==Setup Options==
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
  
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[[File:num8.png]]
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'''Gender''' - Leave blank or select all to include all
  
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:'''Year''':  Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''OK''' - Click to continue.
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:'''District''': Default value is based on your security settings. You will be limited to your district only.
 
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:'''School''':  Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
 
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:'''As Of Date''':  Limits the list to those students who are active as of the date selected.
 
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:'''Grades''':  Grade level of students whose records need to be edited or whose names are to be included on a report.  Leave the field blank if all grade levels are to be included.  Otherwise, click in the ''Grades'' field to  to select the desired grade level(s) to be included.
 
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:'''Select Gender''':  Click in the ''Gender'' field to select a specific gender.  Leave the field blank if both genders are to be included.
 
  
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Click the '''OK''' button to bring up the requested list of students
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
 
[[#top|Top of Page]]
 
[[#top|Top of Page]]
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==Main==
 
==Main==
  
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[[File:num15.png]] Below are the columns that will be displayed on the screen and the printed report:
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[[File:num15.png]]  
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===Column Headers===
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'''Sch''' - Displays the 3-digit school code.
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'''Last Name''' - Displays the student's Last Name.
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'''First Name''' - Displays the student's First Name.
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'''Middle Name''' - Displays the student's Middle Name.
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'''SIDNO''' - Displays the 7-digit student ID number.
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'''Grade''' - Displays the grade level of the student.
  
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:*'''Sch''':  Displays the 3-digit school code.
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'''Gender''' - Displays the gender of the student.
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:*'''Last Name''':  Displays the student's Last Name.
 
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:*'''First Name''':  Displays the student's First Name.
 
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:*'''Middle Name''':  Displays the student's Middle Name.
 
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:*'''SIDNO''':  Displays the 7-digit student ID number.
 
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:*'''Grade''':  Displays the grade level of the student.
 
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:*'''Gender''':  Displays the gender of the student.
 
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:*'''Section''':  Displays the section number for the course.
 
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:*'''Course''':  Displays the name of the course (Algebra I, Reading, etc.).
 
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:*'''Teacher''':  Displays the name of the Teacher who taught the course.
 
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:*'''Stu TGrade''':  Displays the student's transcript grade level.
 
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:*'''TGrade''':  Displays the transcript marking period grade for the student for the named course for the indicated marking period.
 
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:*'''Marking Period''':  Displays the marking period for the indicated grade.
 
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:*'''TDate''':  Displays the transcript record date.
 
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:*'''ST CODE''':  Displays the LDOE code for the indicated course.
 
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:*'''TYear''':  Displays school year the course was taken.
 
  
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[[#top|Top of Page]]
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'''Section''' - Displays the section number for the course.
  
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==Bottom==
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'''Course''' - Displays the name of the course (Algebra I, Reading, etc.).
  
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[[File:audit req to tran bottom.png]]
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'''Teacher''' - Displays the name of the teacher who taught the course.
  
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==Print Options==
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'''Stu TGrade''' - Displays the student's transcript grade level.
  
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:[[File:num11.png]] :To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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'''TGrade''' - Displays the transcript marking period grade for the student for the named course for the indicated marking period.
  
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#Setup--the user may change the settings previously selected for running the program
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'''Marking Period''' - Displays the marking period for the indicated grade.
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#Print--To find the print instructions, follow this link: Standard Print Options.
 
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#Help--takes you to the Help website for written instructions and instructional videos
 
  
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:Clicking the '''''Print''''' button will bring up the Print Dialog box that allows the user to choose from various formats. See below:
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'''TDate''' - Displays the transcript record date.
  
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'''ST CODE''' - Displays the LDOE code for the indicated course.
  
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===='''Help'''====
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'''TYear''' - Displays school year the course was taken.
  
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:Clicking on the '''''Help''''' button will take the user to "Scheduling" Main Section in the help system.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
  
 
[[#top|Top of Page]]
 
[[#top|Top of Page]]
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==Bottom==
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[[File:audit req to tran bottom.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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[[Scheduling|'''Scheduling''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 13:21, 20 July 2023

This program creates a list of students with courses requested that are already on their transcripts. This will provide the counselors another tool to make sure that students are properly scheduled to either retake courses or to make sure they do no duplicate courses accidentally.

Menu Location

Scheduling > Lists > Audit Requests to Transcripts

Setup Options

Num8.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

As Of Date - Limits the list to those students who are active as of the date selected.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include all

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Top of Page

Main

Num15.png

Column Headers

Sch - Displays the 3-digit school code.

Last Name - Displays the student's Last Name.

First Name - Displays the student's First Name.

Middle Name - Displays the student's Middle Name.

SIDNO - Displays the 7-digit student ID number.

Grade - Displays the grade level of the student.

Gender - Displays the gender of the student.

Section - Displays the section number for the course.

Course - Displays the name of the course (Algebra I, Reading, etc.).

Teacher - Displays the name of the teacher who taught the course.

Stu TGrade - Displays the student's transcript grade level.

TGrade - Displays the transcript marking period grade for the student for the named course for the indicated marking period.

Marking Period - Displays the marking period for the indicated grade.

TDate - Displays the transcript record date.

ST CODE - Displays the LDOE code for the indicated course.

TYear - Displays school year the course was taken.

To find definitions of commonly used column headers, follow this link: Common Column Headers.


Top of Page

Bottom

Audit req to tran bottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Scheduling Main Page

JCampus Main Page

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