Difference between revisions of "Economically Disadvantaged Loader"

From EDgearWiki
Jump to navigationJump to search
 
(133 intermediate revisions by the same user not shown)
Line 1: Line 1:
−
'''This program will import from a file the Economically Disadvantaged students using the special code of ECD. It will match the information in the file to the Student Master, compare to existing active ECD special codes data, and insert a new record if there is a match found in the file.'''
+
__NOTOC__
 +
'''This program will provide the user a way to import the economically disadvantaged file with a .csv file. This file is now provided to the user by EDLink (previously eScholar). This file import will update the Special Codes field in [[Student Master]] to display (ECD) Economically Disadvantaged codes.'''
  
−
[[File:economic.PNG]] On the left navigation panel, select '''Required Reporting''', '''Import''' and '''Economically Disadvantaged Loader'''.
+
==Menu Location==
 +
 +
'''Required Reporting > Import > Economically Disadvantaged Loader'''
  
 +
==Setup Options==
  
−
[[File:nannn.PNG]] To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
+
[[File:econdisloadsetup2.PNG]]
  
−
For other set up values not listed in the standard set up list:
+
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
−
*'''Choose file''' - Choose the file from wherever you have it stored in your computer. Ex:  Desktop, Downloads, etc.
+
'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
−
*'''Foster Care''' - If the student is marked a "foster" student in the file, checking this box will import the foster code into the system, if the student was not previously marked.
+
'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range. 
 +
*When a new (first time) file of ECD codes are imported, it will use the From and To dates from the setup box. The From date will default to the current date and To date will default to blank. 
 +
*When a more current file is imported, this program will set the currently blank To date of the already existing ECD record, to the From date of the new file that is about to be imported.
 +
*The former file(s) will not be deleted.
  
−
Click the '''OK''' to advance to the next screen.
+
'''Foster''' - This option will add the Program Code (FOS) to the student is not previously marked.  *NOTE:  This is a different import file than the Economically Disadvantaged import file.
  
 +
'''Close Open Economically Disadvantaged Records''' - This option will add an extra date for any open Economically Disadvantaged Records (ECD) based on the close date selected. With the box checked, it will close any and  all open ECD records with the date selected from the setup box and will use it as the end date and then will create new records with that date as the start date. 
  
 +
'''Economic Disadvantaged Close Date''' - This will un-gray when "Close Open Economically Disadvantaged Records" is checked.  The Close Date must be before or equal to the From Date.
  
−
'''Column Headers'''
+
'''Choose File''' -  If the file is an .xls file (excel), it must be converted/saved to a .csv file.
 +
*Open the .xls file, then save it to a .csv (comma delimited) file format so there is no issue with adding zeros. Then, choose the .csv file from wherever it is stored in the computer.  Ex:  Desktop, Downloads, etc.
  
−
To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
+
'''OK''' - Click to continue.
  
−
For other columns not listed in the common column list:
+
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
−
*'''Code''' - ECD is the code for Economically Disadvantaged Students
+
==Main==
 +
[[File:ecd2.png]]
  
 +
===Column Headers===
 +
'''Last Name''' - Last name of student
  
 +
'''First Name''' - First name of student
 +
 +
'''SIDNO''' - Identification number of the student
  
−
'''Print Options'''
+
'''Code''' - ECD is the code for Economically Disadvantaged Students
  
−
To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
+
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 
 +
 
 +
==Bottom==
 +
[[File:bottom buttons.png]]
 +
 
 +
'''Setup''' - Click to go back to the Setup box.
 +
 
 +
[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
 +
 +
'''Help''' - Click to view written instructions and/or videos.
 +
 
 +
 
 +
----
 +
[[Required Reporting|'''Required Reporting''' Main Page]]
 +
 
 +
----
 +
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 08:45, 13 March 2024

This program will provide the user a way to import the economically disadvantaged file with a .csv file. This file is now provided to the user by EDLink (previously eScholar). This file import will update the Special Codes field in Student Master to display (ECD) Economically Disadvantaged codes.

Menu Location

Required Reporting > Import > Economically Disadvantaged Loader

Setup Options

Econdisloadsetup2.PNG

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

  • When a new (first time) file of ECD codes are imported, it will use the From and To dates from the setup box. The From date will default to the current date and To date will default to blank.
  • When a more current file is imported, this program will set the currently blank To date of the already existing ECD record, to the From date of the new file that is about to be imported.
  • The former file(s) will not be deleted.

Foster - This option will add the Program Code (FOS) to the student is not previously marked. *NOTE: This is a different import file than the Economically Disadvantaged import file.

Close Open Economically Disadvantaged Records - This option will add an extra date for any open Economically Disadvantaged Records (ECD) based on the close date selected. With the box checked, it will close any and all open ECD records with the date selected from the setup box and will use it as the end date and then will create new records with that date as the start date.

Economic Disadvantaged Close Date - This will un-gray when "Close Open Economically Disadvantaged Records" is checked. The Close Date must be before or equal to the From Date.

Choose File - If the file is an .xls file (excel), it must be converted/saved to a .csv file.

  • Open the .xls file, then save it to a .csv (comma delimited) file format so there is no issue with adding zeros. Then, choose the .csv file from wherever it is stored in the computer. Ex: Desktop, Downloads, etc.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Ecd2.png

Column Headers

Last Name - Last name of student

First Name - First name of student

SIDNO - Identification number of the student

Code - ECD is the code for Economically Disadvantaged Students

To find definitions of commonly used column headers, follow this link: Common Column Headers.


Bottom

Bottom buttons.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Required Reporting Main Page

JCampus Main Page

Retrieved from EDgear Wiki