Difference between revisions of "Attendance By Course and History"

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===Video How-to===
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__NOTOC__
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[[media:AT-AttCourseandHistory.mov|Attendance By Course and History video]]
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'''This program displays absences by course, absence history and provides a way for the user to post failures due to attendance.'''
  
−
=== How-to ===
+
== '''YOU MUST HAVE A [[Bell Schedule Maintenance|BELL SCHEDULE]] TO MAKE THIS PROGRAM WORK CORRECTLY FOR THE SUMMARIES TAB (not the History tab)''' ==
  
−
== '''YOU MUST HAVE A [[Bell Schedule Maintenance|BELL SCHEDULE]] TO MAKE THIS PROGRAM WORK CORRECTLY''' ==
+
==Menu Location==
  
 +
Staff - '''Attendance > Count > Attendance By Course and History'''
  
−
On the left, Click on '''Attendance'''. Under '''Count''', select '''Attendance By Course And History'''.
+
Teachers - '''Classroom > Reports > Attendance > Attendance By Course and History'''
  
 +
==Setup Options==
  
−
'''Setup Box Options'''
+
[[File:attendcoursehistorysetup2.png]]
  
−
To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
+
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
−
For other set up values not listed in the standard set up list:
+
'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
−
*Place a check in the '''Only?''' to only use the absenses that occures at the specified school(s).
+
'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
−
*'''From and To dates''' are to be set for your time span using the calendar or the drop down boxes
+
 
−
*'''Full (semester) Threshold''':  In two/four semester courses (all year courses), enter the number of absence days of which the programs needs to search.  
+
'''Only?''' - If checked, the program will only use the absences that occurred at the specified school(s).
−
:*Select '''greater than/equal to''' or '''equal to''', or '''less than/equal to''' the number of absences to be shown.
+
 
−
*'''Half (semester) Threshold''':  In one semester courses (half year courses), enter the number of absence days of which the programs needs to search.  
+
'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
−
:*Select '''greater than/equal to''' or '''equal to''', or '''less than/equal to''' the number of absences to be shown.
+
 
−
*Select attendance '''codes''' to be skipped by selecting the codes. These are absence codes that you do not want to count against the student using this report.
+
'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
−
*Leave '''Students''' blank for all students to be selected or click in the field and place checks by the student(s) needed
+
 
−
*The seven small squares below the '''Students''' field can be selected as needed by the school.
+
'''Full (semester) Threshold''' - In two/four semester (all year) courses, enter the number of absence days of which the programs needs to search.  
−
:*'''Carnegie Credit Courses Only''' - If checked, courses with 0 credit will not show on the report.
+
 
−
:* '''Show Half/Full Totals in History''' - defaults to being checked
+
'''Half (semester) Threshold''' - In one semester (half year) courses, enter the number of absence days of which the programs needs to search.  
−
:*'''Ignore ''"Do Not Post Grade"'' Courses''' - Select this option if you do not want to include sections where no grades are posted (Early Dismissal, etc.).
+
 
−
*Select either '''Address''' or '''Signature''' to be printed on the letters created by this report.
+
'''Skip Codes''' - To be skipped by selecting the codes. These are absence codes that you do not want to count against the student using this report.
−
*Check '''Update Manually Posted Grades''' if a manually entered grade needs to be updated with the attendance failure asterisk(*).
+
 
−
*Select the '''Marking Period''' that will be used in calculating absences by clicking in the field to the right and then selecting the appropriate marking period(s).
+
'''Exclude Courses''' - Click in the box for a list of courses to select if the user wants to exclude on report.
 +
 
 +
'''Custom Codes''' - Select Custom Codes as created in the [[Custom Code Management]] to filter the student list.
 +
 
 +
'''Students''' - Leave blank for all students to be selected or click in the field and place checks by the student(s) needed.
 +
 
 +
'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise, choose the desired special code.
 +
 
 +
'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
 +
 
 +
'''Print Break on Homeroom''' - This option will create a print break based on the homeroom order only.
 +
 
 +
'''Print Break by Teacher and Period''' - This option will create a print break based on the teacher name and period.
 +
 
 +
'''Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
 +
 
 +
'''Active Schedules Only''' - This choice will list only those schedules that are active with the date field selected.
 +
 
 +
'''Ignore "Do Not Post Grade" Courses''' - Select this option if you do not want to include sections where no grades are posted (Early Dismissal, etc.).
 +
 
 +
'''Show Remote Scheduled''' - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.
 +
 
 +
'''Courses On This Campus Only''' - If checked the program will only show the courses that are offered at the selected schools.
 +
 
 +
'''Carnegie Credit Courses Only''' - If checked, courses with 0 credit will not show on the report.
 +
 
 +
'''Show Half/Full Totals in History''' - Defaults to being checked
 +
 
 +
'''Include Address or Signature''' - To be printed on the letters created by this report.
 +
 
 +
'''Sped:'''
 +
 
 +
'''All''' - Select to view all students.
 +
 
 +
'''Sped Only''' - Select to view only Sped students.
 +
 
 +
'''Non Sped''' - Select to view only non Sped students.
 +
 
 +
'''Update Manually Posted Grades''' - Check this, if a manually entered grade needs to be updated with the attendance failure asterisk(*).
 +
 
 +
'''Marking Period''' that will be used in calculating absences by clicking in the field to the right and then selecting the appropriate marking period(s).
 
*To remove students from the list that made a certain alpha grade (A, B, C, D, F) or lower, check '''Hide <=''' and then select the alpha grade from the drop down.
 
*To remove students from the list that made a certain alpha grade (A, B, C, D, F) or lower, check '''Hide <=''' and then select the alpha grade from the drop down.
 
*To remove students from the list that made a certain numeric grade (0-100) or lower, check '''Hide <=''' and then enter the numeric grade.
 
*To remove students from the list that made a certain numeric grade (0-100) or lower, check '''Hide <=''' and then enter the numeric grade.
−
*If '''Auto Fail''' is to be used at the end of a Term or Semester, select the marking period to which the attendance failure asterisk(*) will be posted by clicking in the '''Marking Period to Post *''' field.
+
 
−
*'''Remove * from selected marking period grades''' will allow the user to undo an attendance failure asterisk (*) by using the '''Auto Fail''' button.
+
'''Marking Period to Post ''' - If '''[[Auto Fail]]''' is to be used at the end of a grading period or semester, select the marking period to which the attendance failure asterisk(*) will be  
−
*'''Display Long Course Names''': Select this option to display the long course name.
+
posted by clicking in this box.
−
:*'''Default Language''': Select the default language for the long course names.
+
*If the asterisk(*) is posted on the final grade it will not recalculate when removing the asterisk(*), the asterisk(*) needs to be posted on the P4 grades for the final average to recalculate when removed. See [[Non-Academic Failure Review]] for additional information.
−
*If '''Letters''' are to be printed with this report:
+
 
−
:*Click the '''Letters''' button.
+
'''Post as Manual Grade''' - Checking this will force the grade, that is marked as failing with the  "*", as a manually posted uppercase grade to prevent recalculations.
−
:*A '''Letter Options''' box will appear.  Click in the field to the right of '''Letter:'''.
+
 
−
:*Select the '''appropriate letter''' by selecting the small square to the left of the letter title.
+
'''Remove from Selected Marking Period Grades''' - Will allow the user to remove an attendance failure asterisk (*) from the selected
−
:*Before selecting the letter, the letter can be previewed by selecting '''Preview''' at the bottom.
+
 
−
:*If the letter is appropriate, click '''OK''' and '''Letter Options''' box disappears.
+
'''Marking Periods To Remove''' when using the '''[[Auto Fail]]''' button. Note: This feature can only be used in conjunction with the '''Marking Period to Post''' feature and cannot be used as just a way to remove asterisks. You have to be posting and removing all at one time.
−
Select '''OK''' at the bottom of the setup box.
+
 
 +
'''[[Report]]''' - The user can click in this box to select a report that was previously created. 
 +
 
 +
'''Display Long Course Names''' - Select this option to display the long course name.
 +
 
 +
'''Default Language''' - Select the default language for the long course names.
 +
 
 +
[[File:printletteroptions7.png]]
 +
 
 +
'''Letters''' - Click the '''Letters''' button at the bottom of the setup box. (they are to be printed with this report).
 +
 
 +
'''Letter Options''' - Click in the field to the right of '''Letter''', a box will appear.  
 +
 
 +
Select the '''appropriate letter''' by selecting the small square to the left of the letter title. Before selecting the letter, the letter can be previewed by selecting '''Preview''' at the bottom. If the letter is appropriate, click '''OK''' and '''Letter Options''' box disappears.
 +
 
 +
'''Print Summary''' - Click to print summary.
 +
 
 +
'''Print History''' - Click to print history.
 +
 
 +
'''Print in Home Language (If Available)''' - Click to print in home language.
 +
 
 +
'''Print to DAS''' - Click to print to Document Archive System.
 +
 
 +
'''OK''' - Click to continue.
 +
 
 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 
 +
==Main==
 +
 
 +
[[File:attendbycourseandhistorymain.png]]
 +
 
 +
===Column Headers Summaries Tab===
 +
 
 +
Note: You will need a bell schedule in place to see summaries information.
 +
 
 +
'''School''' - School site number.
 +
 
 +
'''Student Name''' - Student's full name.
 +
 
 +
'''GD''' - Student's grade of enrollment.
 +
 
 +
'''SIDNO''' - Student's identification number.
 +
 
 +
'''Homeroom''' - Student's homeroom teacher's name.
 +
 
 +
'''Course''' - State course name.
 +
 
 +
'''Rem''' - Displays a "Y" if this course is a remotely scheduled course.
 +
 
 +
'''HF''' - Half/Full credits.
 +
 
 +
'''SL''' - Number of semesters this course spans.
 +
 
 +
'''CL''' - Number of periods this course spans.
 +
 
 +
'''Teacher''' - Course teacher name.
 +
 
 +
'''Pd''' - Course class period.
 +
 
 +
'''STCode''' - State code.
 +
 
 +
'''Section''' - Section number.
 +
 
 +
'''GP1 - GP8''' - Grading periods 1 - 8.
 +
 
 +
'''Total''' - Total Absences for all grading periods including check ins and check outs.
 +
 
 +
'''[[Makeup]]''' - Total number of Makeup Attendance Records.
 +
 
 +
'''Start Sem''' - Start semester.
 +
 
 +
'''Address1 - Student's mailing address - 1st line.
 +
 
 +
'''Apt/Lot/Ste''' - Student's mailing address - 2nd line.
 +
 
 +
'''City''' - Student's mailing address city.
 +
 
 +
'''State''' - Student's mailing address state.
 +
 
 +
'''Zip''' - Student's mailing address zip.
 +
 
 +
'''Phone''' - Student's main home phone number.
 +
 
 +
'''Start Date''' - Start date of the course.
 +
 
 +
'''End Date''' - End date of the course.
 +
 
 +
'''Sched Type''' - Scheduling type.
 +
 
 +
'''Base Sch''' - Student's base school.
 +
 
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
 
A list of students appear. Some of the students will already be checked/highlighted indicating who still needs a letter generated for them. The default behavior of the program is to not print previously printed letters. The program uses the [[Letter Log Report]] to make this determination.  
 
A list of students appear. Some of the students will already be checked/highlighted indicating who still needs a letter generated for them. The default behavior of the program is to not print previously printed letters. The program uses the [[Letter Log Report]] to make this determination.  
  
 
If you want all students to receive a letter, select the small square to the left of each name.
 
If you want all students to receive a letter, select the small square to the left of each name.
−
Select print letters.
+
 
−
The letter(s) appears ready to print.
+
Select print letters. The letter(s) appear ready to print.
  
 
A history of the student’s absences can be selected by clicking on the '''History''' tab. This will give a complete history of absences for all or a specific student.
 
A history of the student’s absences can be selected by clicking on the '''History''' tab. This will give a complete history of absences for all or a specific student.
  
 +
==Main==
  
−
'''Column Headers'''
+
[[File:attendcoursehistory3.png]]
  
−
To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
+
===Column Headers History Tab===
  
 +
'''School''' - School site number.
  
 +
'''Student Name''' - Student's full name.
  
 +
'''GD''' - Student's grade of enrollment.
  
−
The '''Auto Fail''' button will post failures automatically – All grades with a record type selected on the set-up will have an F* placed inside for all courses that you have selected for that student.
+
'''SIDNO''' - Student's identification number.
−
:*Place a check beside the student’s name/course, click on '''Auto Fail''' and answer the questions.
 
−
:*You can check the failures in '''[[Post Grades By Student]]''' or by clicking the '''Gear''' icon  and choosing '''Grades'''.
 
−
:*If the option '''Remove * from selected marking period grades''' was selected on the setup box, the user needs to choose all student`s who are to be auto failed. So do a "Select All" and then  "Unselect". Now choose the students that need to be failed. Those left unselected will have the attendance failure asterisk (*) removed for the marking periods selected on the setup box.
 
−
::*'''NOTE:'''  Unselecting all students will not remove the attendance failure asterisk (*) from all students.  It is a standard practice in JCampus that if no options are selected, then the user has selected all options.  Example:  If no grades are selected on the setup box, all grades have been selected for running the program.  Therefore, if no students have been selected to auto fail, then all students have been selected.
 
−
:*Once the '''Auto Fail''' process has been completed, the user will be provided with a list of those students who have attendance failure asterisk (*) for the selected marking period and a list of who have had the attendance failure asterisk (*) removed.
 
  
 +
'''Homeroom''' - Student's homeroom teacher's name.
  
−
'''Print Options'''
+
'''Date''' - Student's attendance record date.
  
−
To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
+
'''OTIM''' - Student's check out time.
  
 +
'''ITIM''' - Student's check in time.
  
−
'' Last Updated: 2016.02.17 (rd)''
+
'''Type''' - Type of absence full/half/other.
  
 +
'''Excused''' - Excused absence.
  
 +
'''Code''' - Attendance code and excuse check out, check in, and Dr's excuse.
 +
 +
'''Reason''' - Code reason.
 +
 +
'''Address 1''' - Student's mailing address first line.
 +
 +
'''Apt/Lot/Ste''' - Student's mailing address second line.
 +
 +
'''City''' - Student's mailing address city.
 +
 +
'''State''' - Student's mailing address state.
 +
 +
'''Zip''' - Student's mailing address zip.
 +
 +
'''Phone''' - Student's main home phone number.
 +
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 +
==Bottom==
 +
 +
[[File:attendcoursehistorybottom2.png]]
 +
 +
'''Setup''' - Click to go back to the Setup box.
 +
 +
[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
 +
 +
'''[[Communicate]]''' -  This button will allow communication via automated call or email. .
 +
 +
'''Print Letters''' - Print letters for selected students on the summaries tab.
 +
 +
'''[[Auto Fail]]''' - This button will post failures automatically. 
 +
 +
'''HELP''' - Click to view written instructions and/or videos.
 +
 +
'''[[Save]]''' - Click save first and a box will appear to name the report.  Then click to save the report.
 +
 +
'''[[Report]]''' - The user can click in this box to select a report that was previously created.
 +
 +
 +
 +
----
 +
[[Classroom|'''Classroom''' Main Page]]
  
 
----
 
----
−
[[Attendance|'''Attendance''' Main Page]]
+
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 09:36, 6 June 2024

This program displays absences by course, absence history and provides a way for the user to post failures due to attendance.

YOU MUST HAVE A BELL SCHEDULE TO MAKE THIS PROGRAM WORK CORRECTLY FOR THE SUMMARIES TAB (not the History tab)

Menu Location

Staff - Attendance > Count > Attendance By Course and History

Teachers - Classroom > Reports > Attendance > Attendance By Course and History

Setup Options

Attendcoursehistorysetup2.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Only? - If checked, the program will only use the absences that occurred at the specified school(s).

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Full (semester) Threshold - In two/four semester (all year) courses, enter the number of absence days of which the programs needs to search.

Half (semester) Threshold - In one semester (half year) courses, enter the number of absence days of which the programs needs to search.

Skip Codes - To be skipped by selecting the codes. These are absence codes that you do not want to count against the student using this report.

Exclude Courses - Click in the box for a list of courses to select if the user wants to exclude on report.

Custom Codes - Select Custom Codes as created in the Custom Code Management to filter the student list.

Students - Leave blank for all students to be selected or click in the field and place checks by the student(s) needed.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Program - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

Print Break on Homeroom - This option will create a print break based on the homeroom order only.

Print Break by Teacher and Period - This option will create a print break based on the teacher name and period.

Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Active Schedules Only - This choice will list only those schedules that are active with the date field selected.

Ignore "Do Not Post Grade" Courses - Select this option if you do not want to include sections where no grades are posted (Early Dismissal, etc.).

Show Remote Scheduled - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.

Courses On This Campus Only - If checked the program will only show the courses that are offered at the selected schools.

Carnegie Credit Courses Only - If checked, courses with 0 credit will not show on the report.

Show Half/Full Totals in History - Defaults to being checked

Include Address or Signature - To be printed on the letters created by this report.

Sped:

All - Select to view all students.

Sped Only - Select to view only Sped students.

Non Sped - Select to view only non Sped students.

Update Manually Posted Grades - Check this, if a manually entered grade needs to be updated with the attendance failure asterisk(*).

Marking Period that will be used in calculating absences by clicking in the field to the right and then selecting the appropriate marking period(s).

  • To remove students from the list that made a certain alpha grade (A, B, C, D, F) or lower, check Hide <= and then select the alpha grade from the drop down.
  • To remove students from the list that made a certain numeric grade (0-100) or lower, check Hide <= and then enter the numeric grade.

Marking Period to Post - If Auto Fail is to be used at the end of a grading period or semester, select the marking period to which the attendance failure asterisk(*) will be posted by clicking in this box.

  • If the asterisk(*) is posted on the final grade it will not recalculate when removing the asterisk(*), the asterisk(*) needs to be posted on the P4 grades for the final average to recalculate when removed. See Non-Academic Failure Review for additional information.

Post as Manual Grade - Checking this will force the grade, that is marked as failing with the "*", as a manually posted uppercase grade to prevent recalculations.

Remove from Selected Marking Period Grades - Will allow the user to remove an attendance failure asterisk (*) from the selected

Marking Periods To Remove when using the Auto Fail button. Note: This feature can only be used in conjunction with the Marking Period to Post feature and cannot be used as just a way to remove asterisks. You have to be posting and removing all at one time.

Report - The user can click in this box to select a report that was previously created.

Display Long Course Names - Select this option to display the long course name.

Default Language - Select the default language for the long course names.

Printletteroptions7.png

Letters - Click the Letters button at the bottom of the setup box. (they are to be printed with this report).

Letter Options - Click in the field to the right of Letter, a box will appear.

Select the appropriate letter by selecting the small square to the left of the letter title. Before selecting the letter, the letter can be previewed by selecting Preview at the bottom. If the letter is appropriate, click OK and Letter Options box disappears.

Print Summary - Click to print summary.

Print History - Click to print history.

Print in Home Language (If Available) - Click to print in home language.

Print to DAS - Click to print to Document Archive System.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Attendbycourseandhistorymain.png

Column Headers Summaries Tab

Note: You will need a bell schedule in place to see summaries information.

School - School site number.

Student Name - Student's full name.

GD - Student's grade of enrollment.

SIDNO - Student's identification number.

Homeroom - Student's homeroom teacher's name.

Course - State course name.

Rem - Displays a "Y" if this course is a remotely scheduled course.

HF - Half/Full credits.

SL - Number of semesters this course spans.

CL - Number of periods this course spans.

Teacher - Course teacher name.

Pd - Course class period.

STCode - State code.

Section - Section number.

GP1 - GP8 - Grading periods 1 - 8.

Total - Total Absences for all grading periods including check ins and check outs.

Makeup - Total number of Makeup Attendance Records.

Start Sem - Start semester.

Address1 - Student's mailing address - 1st line.

Apt/Lot/Ste - Student's mailing address - 2nd line.

City - Student's mailing address city.

State - Student's mailing address state.

Zip - Student's mailing address zip.

Phone - Student's main home phone number.

Start Date - Start date of the course.

End Date - End date of the course.

Sched Type - Scheduling type.

Base Sch - Student's base school.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

A list of students appear. Some of the students will already be checked/highlighted indicating who still needs a letter generated for them. The default behavior of the program is to not print previously printed letters. The program uses the Letter Log Report to make this determination.

If you want all students to receive a letter, select the small square to the left of each name.

Select print letters. The letter(s) appear ready to print.

A history of the student’s absences can be selected by clicking on the History tab. This will give a complete history of absences for all or a specific student.

Main

Attendcoursehistory3.png

Column Headers History Tab

School - School site number.

Student Name - Student's full name.

GD - Student's grade of enrollment.

SIDNO - Student's identification number.

Homeroom - Student's homeroom teacher's name.

Date - Student's attendance record date.

OTIM - Student's check out time.

ITIM - Student's check in time.

Type - Type of absence full/half/other.

Excused - Excused absence.

Code - Attendance code and excuse check out, check in, and Dr's excuse.

Reason - Code reason.

Address 1 - Student's mailing address first line.

Apt/Lot/Ste - Student's mailing address second line.

City - Student's mailing address city.

State - Student's mailing address state.

Zip - Student's mailing address zip.

Phone - Student's main home phone number.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Attendcoursehistorybottom2.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Communicate - This button will allow communication via automated call or email. .

Print Letters - Print letters for selected students on the summaries tab.

Auto Fail - This button will post failures automatically.

HELP - Click to view written instructions and/or videos.

Save - Click save first and a box will appear to name the report. Then click to save the report.

Report - The user can click in this box to select a report that was previously created.


Classroom Main Page

JCampus Main Page

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