Difference between revisions of "Sport Code Fast Loader"

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'''This program will allow you to fast load sport codes to students and also post date ranges that correspond with the sport season.
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__NOTOC__
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'''This program will provide the user with a way to fast load sport codes to students and also post date ranges that correspond with the sport season.
  
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===Video How-to===
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In [[User Management]], a user must have Category> Stu Master and Program> Update Sports Code List, RW to be able to use this program.
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[[media:SM-SportLoad.mov|Sport Code Fast Loader video]]
 
  
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==Menu Location==
  
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Select '''Loaders''' under the '''Student Master''', then select '''Sport Code Fast Loader'''.
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'''Student > Loaders > Sport Code Fast Loader'''
  
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==Setup Options==
  
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'''Setup Box Options'''
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[[File:sportcodesetup.png]]
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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For other set up values not listed in the standard set up list:
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'''District''' - Default value is based on the user's security settings. The user will be limited to their district only.
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*'''Filter Dates''' - Set the '''From and To Date''' to  display the sport codes that correspond to the dates of different sport seasons.
 
  
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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After clicking on the '''Mass''' button, choose the students you want to mark with a sport. Select dates and codes to post. The students will be listed on the left side of the screen with sports codes listed on the right.  
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'''Active Only and As of Date''' - These choices will list only those students who are actively enrolled as of the date selected in the date field.
  
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'''OK''' - Click to continue.
  
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'''Assign individual students or a small group of students to a Sport using the following steps.'''
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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#Click in the blank sport field beside the name(s) of the student(s) that participate in the same sport.
 
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#An asterisk (*) will appear in the field.
 
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#After selecting the students that are on the same team/sport, click the Sport on the right side of the screen.
 
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#A message will appear indicating that rows have been updated.
 
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#Click '''Ok'''.
 
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#Repeat this process for each team roster.
 
  
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[[File:sportcodefastsetup.png]]
  
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'''Assign all students (i.e.--all 9th grade students) to a Sport using the following steps.'''
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'''Grade''' -  Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
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#Click the '''check box''' to the left of the column header such as SP1, SP2, etc.
 
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#An asterisk (*) will appear in the all cells in this column.
 
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#Click the Sport on the right side of the screen.
 
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#All asterisks will be changed to the selected Sport code.
 
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#A message will appear indicating that rows have been updated.
 
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#Click '''Ok'''.
 
  
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'''Gender''' - Leave blank or select all to include both genders.  Otherwise, choose the desired gender.
  
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'''To edit/remove an existing sport'''
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.
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#Complete the Setup Box options.
 
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#Scroll through the list of students to find the student(s) whose sport needs to be changed or removed.
 
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#Click the sport field beside the student name(s) that is incorrect. An asterisk (*) will appear. '''NOTE''' All students selected must be changing to the same sport or must need the sport to be removed.
 
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#*'''To Change the Sport''' select the correct sport name on the right side of the screen.
 
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#*'''To Remove the Sport''' select the blank line at the top of the sports list on the right side of the screen.
 
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#The sport will be corrected or removed as necessary and a message will appear indicating that rows have been updated.
 
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#Click '''Ok'''.
 
  
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'''Custom Codes''' - Select the Custom Codes created in the Custom Code Management to filter the student list.
  
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'''Print Options'''
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'''Sports''' - Leave blank or select all to include all sports.  Otherwise, choose the desired sport.
  
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To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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'''Homeroom''' - Leave blank or select all to include all homerooms.  Otherwise, choose the desired homeroom.
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'''Class''' - Leave blank or select all to include all classes.  Otherwise, choose the desired class.
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'''Team''' - Leave blank or select all to include all teams.  Otherwise, choose the desired team.
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'''Special Ed:'''
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All - Select to view all students.
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Sped Only - Select to view only Sped students.
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Non Sped - Select to view only non Sped students.
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'''504:'''
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All - Select to view all students.
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504 Only - Select to view only 504 students.
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Non 504 - Select to view only non 504 students.
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'''LEP:'''
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All - Select to view all students.
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LEP Only - Select to view only LEP students.
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Non LEP - Select to view only non LEP students.
 +
 
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'''Filter Dates'''
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'''From Date and To Date''' - This date is for filtering students who had a service on or after this date.  From date can be blank, but the To Date must also be blank.
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 +
'''OK''' - Click to continue.
 +
 
 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 
 +
==Main==
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[[File:sportcodefastloadmain3.png]]
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'''Search''' - Search for student by SIDNO, Name, or Code.
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===Left Column Headers===
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'''SIDNO''' - Student's identification number
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'''Student Name''' - Student's full name
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'''Grade''' - Student's grade of enrollment
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'''School''' - School site number of enrollment
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'''Code''' - Student's program code - Click in the '''Code''' field and an asterisk will appear. Click inside the box to select all codes.
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'''Begin Date''' - Student's code begin date
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'''End Date''' - Student's code end date
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'''Add''' - Add new code.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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===Right Column Headers===
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'''Code''' - Choose the sport code from the list on the right and the asterisk will change to that code. Choose the appropriate begin/end dates using the '''Post Dates''' at the bottom. This will indicate the timeline that the student was in the program.
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'''Description''' - Sport Codes description
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'''Post Dates'''
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'''Begin Date''' - This date is for the values posted as begin dates.
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'''End Date''' - This date is for the values posted as end dates.
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'''Overwrite''' - Overwrite the Existing Begin Date(s) with this date. (Checked=yes, Unchecked=no)
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'''Overwrite''' - Overwrite the Existing End Date(s) with this date. (Checked=yes, Unchecked=no)
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To edit/add multiple '''Begin and/or End''' Dates:
 +
*Click on the existing code in the Code column and an asterisk will appear.
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*Add the desired begin and/or end date and check the '''Overwrite''' checkbox in the lower right corner.
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*Re-choose the original code on the right side code area and the begin and/or end date will display.
 +
 
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 
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==Bottom==
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 +
[[File:sportcode2.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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----
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[[Student Master|'''Student Master''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 10:51, 25 October 2023

This program will provide the user with a way to fast load sport codes to students and also post date ranges that correspond with the sport season.

In User Management, a user must have Category> Stu Master and Program> Update Sports Code List, RW to be able to use this program.

Menu Location

Student > Loaders > Sport Code Fast Loader

Setup Options

Sportcodesetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Active Only and As of Date - These choices will list only those students who are actively enrolled as of the date selected in the date field.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Sportcodefastsetup.png

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.

Custom Codes - Select the Custom Codes created in the Custom Code Management to filter the student list.

Sports - Leave blank or select all to include all sports. Otherwise, choose the desired sport.

Homeroom - Leave blank or select all to include all homerooms. Otherwise, choose the desired homeroom.

Class - Leave blank or select all to include all classes. Otherwise, choose the desired class.

Team - Leave blank or select all to include all teams. Otherwise, choose the desired team.

Special Ed:

All - Select to view all students.

Sped Only - Select to view only Sped students.

Non Sped - Select to view only non Sped students.

504:

All - Select to view all students.

504 Only - Select to view only 504 students.

Non 504 - Select to view only non 504 students.

LEP:

All - Select to view all students.

LEP Only - Select to view only LEP students.

Non LEP - Select to view only non LEP students.

Filter Dates

From Date and To Date - This date is for filtering students who had a service on or after this date. From date can be blank, but the To Date must also be blank.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Sportcodefastloadmain3.png

Search - Search for student by SIDNO, Name, or Code.

Left Column Headers

SIDNO - Student's identification number

Student Name - Student's full name

Grade - Student's grade of enrollment

School - School site number of enrollment

Code - Student's program code - Click in the Code field and an asterisk will appear. Click inside the box to select all codes.

Begin Date - Student's code begin date

End Date - Student's code end date

Add - Add new code.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Right Column Headers

Code - Choose the sport code from the list on the right and the asterisk will change to that code. Choose the appropriate begin/end dates using the Post Dates at the bottom. This will indicate the timeline that the student was in the program.

Description - Sport Codes description

Post Dates

Begin Date - This date is for the values posted as begin dates.

End Date - This date is for the values posted as end dates.

Overwrite - Overwrite the Existing Begin Date(s) with this date. (Checked=yes, Unchecked=no)

Overwrite - Overwrite the Existing End Date(s) with this date. (Checked=yes, Unchecked=no)

To edit/add multiple Begin and/or End Dates:

  • Click on the existing code in the Code column and an asterisk will appear.
  • Add the desired begin and/or end date and check the Overwrite checkbox in the lower right corner.
  • Re-choose the original code on the right side code area and the begin and/or end date will display.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Sportcode2.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki