Difference between revisions of "Discipline Frequency Report"

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'''This report will show you counts and graphing in of discipline in schools.'''
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'''This report will provide the user the counts and graphing of discipline in schools.'''
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__NOTOC__
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==Menu Location==
  
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====Video====
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'''Discipline > Trends > Discipline Frequency Report'''
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[[media:DI-Frequency.mov|Discipline Frequency Video]]
 
  
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====How-to====
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==Setup Options==
  
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On the left, click on '''Discipline'''. Under '''Discipline''', click on '''Trends''', then '''Discipline Frequency Report'''.
+
[[File:disctrends4.png]]
  
 +
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''Setup Box Options'''
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
  
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For other set up values not listed in the standard set up list:
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
  
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#'''Show''' should be set to the type of report desired:
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'''Students''' - This will generate a list of students to select from.
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#*'''Actions''' will create a report listing the number of students and the number of referrals for each administrative action code on the “Admin” page
 
−
#*'''Hearings''' will create a report listing the number of students and the number of referrals for each hearing result code on the “Hearings” page
 
−
#*'''Incidents''' will create a report listing the number of students and the number of referrals for each incident code on referral page 1
 
−
#*'''SISIncidents''' will create a report listing the number of students and the number of referrals for each SIS incident code that is on the Admin page for suspensions and corporal punishments
 
−
#*'''Locations''' will create a report listing the number of students and the number of referrals for each Location code that is on the referral page 1
 
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#*'''Month''' will create a report listing the number of students receiving a referral and the number of referrals created during each month
 
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#*'''Time''' will create a report listing the number of students receiving a referral and the number of referrals created during each hour of the day
 
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#*'''Staff''' will create a report listing the number of students receiving a referral and the number of referrals created by staff member
 
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#*'''Day''' and '''Month''' graphs will look the same, but “Day” will show in the chart the number of referrals per day per month
 
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#*'''DoW''' will create a report listing the number of students receiving a referral and the number of referrals created during each day of the week
 
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#*'''Administrator''' will create a report of administrators and the number of referrals that have been handled.
 
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#For '''Sped''', select if you would like to include all students, special ed students only, or regular ed students only on the report
 
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#For '''PBIS''', select if you would like all to include all referrals, major referrals only, or minor referrals only on the report
 
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#For '''Referral Type''', select if the referrals to include are regular referrals or bus referrals
 
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#*Check '''Primary Inc/Act Only''' to only include the primary actions (the first incident listed) taken or the primary incidences only in the counts.  Leave unchecked to include all actions taken and incidences
 
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#If students live on campus, referrals may be given outside of normal class times so ''' Run For''' allows the report to be run with only referrals generated outside normal class times, only inside normal class times, or all.
 
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#'''Include Remote Scheduled''' will include students that are remotely scheduled from other schools.
 
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#'''Only referrals from selected schools''' will only show referrals from the school(s) chosen at the top of the set up box. Uncheck to see the referral count for all schools that student has received.
 
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#Click '''OK''' once all setup options have been set properly
 
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#A chart will appear on the left displaying the codes that are appropriate to the option selected on the setup box by “Show” and the number of referrals, students, averages number of referrals, and percentage of the student body associated with each code
 
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#On the right is a graph displaying, by default, the number of referrals per code
 
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#At the bottom of the graph is a set of buttons:
 
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#*'''Pie''' will change the graph from a bar graph to a pie graph
 
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#*'''Ref''' will change the graph to show by referrals per code
 
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#*'''Stu''' will change the graph to show by student per code
 
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#*'''Freq''' will change the graph to show by average student per code
 
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#*'''%''' will change the graph to show by percentage of the student body per code
 
−
#*'''Act''' will change the graph to show the number of referrals per actions code
 
−
#*'''Hear''' will change the graph to show the number of referrals per hearing code
 
−
#*'''Inc''' will change the graph to show the number of referrals per incidents code
 
−
#*'''SIS''' will change the graph to show the number of referrals per SIS incidents code
 
−
#*'''Loc''' will change the graph to show the number of referrals per location code
 
−
#*'''Mon''' will change the graph to show the number of referrals per month code
 
−
#*'''Time''' will change the graph to show the number of referrals per time code
 
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#*'''Staff''' will change the graph to show the number of referrals per staff
 
−
#*'''Day''' will change the graph to show the number of referrals per day code
 
−
#*'''DoW''' will change the graph to show the number of referrals per day of the week
 
−
#*'''Adm''' will change the graph to show the number of referrals handled by each administrator
 
  
 +
'''Team''' - Leave blank if all teams are to be included into the report.  Otherwise, choose the desired team(s).
  
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'''Print Options'''
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'''Clubs''' - Leave blank if all clubs are to be included into the report.  Otherwise, choose the desired club code.
  
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Click '''Print''' to get a print preview of the chart on the left of the page.
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'''Sports''' - Leave blank if all sports are to be included into the report.  Otherwise, choose the desired sport code.
  
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Under the graph, there is a printer icon.  Click the printer icon to get a print preview of the graph.
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'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise, choose the desired special code.
  
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To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
+
'''Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
 +
 
 +
'''Date From''' - This is the start date of the information being retrieved.
 +
 
 +
'''Date To''' - This is the end date of the information being retrieved.
 +
 
 +
'''Show:'''
 +
 
 +
*'''Actions''' will create a report listing the number of students and the number of referrals for each administrative action code on the “Admin” page
 +
 
 +
*'''Hearings''' will create a report listing the number of students and the number of referrals for each hearing result code on the “Hearings” page
 +
 
 +
*'''Incidents''' will create a report listing the number of students and the number of referrals for each incident code on referral page 1
 +
 
 +
*'''SISIncidents''' will create a report listing the number of students and the number of referrals for each SIS incident code that is on the Admin page for suspensions and corporal punishments
 +
 
 +
*'''Locations''' will create a report listing the number of students and the number of referrals for each Location code that is on the referral page 1
 +
 
 +
*'''Month''' will create a report listing the number of students receiving a referral and the number of referrals created during each month
 +
 
 +
*'''Time''' will create a report listing the number of students receiving a referral and the number of referrals created during each hour of the day
 +
 
 +
*'''Staff''' will create a report listing the number of students receiving a referral and the number of referrals created by staff member
 +
 
 +
*'''Day''' and '''Month''' graphs will look the same, but “Day” will show in the chart the number of referrals per day per month
 +
 
 +
*'''DoW''' will create a report listing the number of students receiving a referral and the number of referrals created during each day of the week.
 +
 
 +
*'''Administrator''' will create a report of administrators and the number of referrals that have been handled.
 +
 
 +
*'''Teacher Actions'''  will create a report listing the number of students receiving a referral and the number of referrals created by the teacher.
 +
 
 +
'''Sped:'''
 +
 
 +
'''All''' - Select to view all students.
 +
 
 +
'''Sped Only''' - Select to view only Sped students.
 +
 
 +
'''Non Sped''' - Select to view only non Sped students.
 +
 
 +
'''504:'''
 +
 
 +
'''All''' - Select to view all students.
 +
 
 +
'''504 Only''' - Select to view only 504 students.
 +
 
 +
'''Non 504''' - Select to view only non 504 students.
 +
 
 +
'''LEP:'''
 +
 
 +
'''All''' - Select to view all students.
 +
 
 +
'''LEP Only''' - Select to view only LEP students.
 +
 
 +
'''Non LEP''' - Select to view only non LEP students.
 +
 
 +
'''PBIS:'''
 +
 
 +
'''All''' - Select this option to see all major and minor discipline.
 +
 
 +
'''Major''' - Select this option to see only major discipline.
 +
 
 +
'''Minor''' - Select this option to see only minor discipline.
 +
 
 +
'''Referral Type:''' - Regular, Bus, or Both: Show only regular referrals, show only bus referrals or show both listed by "State Code". 
 +
 
 +
'''Regular''' - Select this to see see in house school discipline.
 +
 
 +
'''Bus''' - Select this to see bus discipline.
 +
 
 +
'''Primary Inc/Act Only''' - Select this to only include the primary actions (the first incident listed) taken or the primary incidences only in the counts.  Leave unchecked to include all actions taken and incidences.
 +
 
 +
'''Run for''' - If students live on campus, referrals may be given outside of normal class times so ''' Run For''' allows the report to be run with only referrals generated outside normal class times, only inside normal class times, or all.
 +
 
 +
'''Include Remote Scheduled''' - Select this to include students that are remotely scheduled from other schools.
 +
 
 +
'''Only referrals from selected schools''' - Select this to only show referrals from the school(s) chosen at the top of the set up box. Uncheck to see the referral count for all schools that student has received.
 +
 
 +
'''OK''' - Click to continue.
 +
 
 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 
 +
==Main==
 +
 
 +
[[File:disctrendsmain2.png]]
 +
 
 +
===Column Headers===
 +
 
 +
'''Code''' - Code number
 +
 
 +
'''Description''' - Code number
 +
 
 +
'''#Ref''' - Number of referrals that contain the specified code.
 +
 
 +
'''#Stu''' - Number of students that have referrals with the specified code.
 +
 
 +
'''Avg''' - Average number of referrals that contain the specified code.
 +
 
 +
'''%Per''' - Percentage of the student body that have referrals with the specified code.
 +
 
 +
On the right is a graph displaying, by default, the number of referrals per code.
 +
 
 +
Located on the bottom of the graph is a set of buttons:
 +
 
 +
'''Pie''' will change the graph from a bar graph to a pie graph
 +
 
 +
'''Ref''' will change the graph to show by referrals per code
 +
 
 +
'''Stu''' will change the graph to show by student per code
 +
 
 +
'''Freq''' will change the graph to show by average student per code
 +
 
 +
'''%''' will change the graph to show by percentage of the student body per code
 +
 
 +
'''Act''' - This will change the graph to show the number of referrals per actions code.
 +
 
 +
'''Hear''' - This will change the graph to show the number of referrals per hearing code.
 +
 
 +
'''Inc''' - This will change the graph to show the number of referrals per incidents code.
 +
 
 +
'''SIS''' - This will change the graph to show the number of referrals per SIS incidents code.
 +
 
 +
'''Loc''' - This will change the graph to show the number of referrals per location code.
 +
 
 +
'''Mon''' - This will change the graph to show the number of referrals per month code.
 +
 
 +
'''Time''' - This will change the graph to show the number of referrals per time code.
 +
 
 +
'''Staff''' - This will change the graph to show the number of referrals per staff.
 +
 
 +
'''Day''' - This will change the graph to show the number of referrals per day code.
 +
 
 +
'''DoW''' - This will change the graph to show the number of referrals per day of the week.
 +
 
 +
'''Admin''' - This will change the graph to show the number of referrals handled by each administrator.
 +
 
 +
'''T Act''' - Change to teacher actions.
 +
 
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 
 +
 
 +
The chart that displays on the left are codes that are the statics to the option selected on the setup box by “Show” and the number of referrals, students, averages number of referrals, and percentage of the student body associated with each code.  Click on one of the numbers and a detail box pops up.
 +
 
 +
[[File:discfreqrepdetailrep.png]]
 +
 
 +
===Column Headers===
 +
 
 +
'''RSch''' - Student's school where referral was recorded.
 +
 
 +
'''R School Name''' - Full name of student's school where referral was recorded.
 +
 
 +
'''SIDNO''' - Student's identification number.
 +
 
 +
'''Name''' - Student's name.
 +
 
 +
'''Grade''' Grade level of the student.
 +
 
 +
'''Special Codes''' - Special codes of the student.
 +
 
 +
'''ESch''' - Student's school of enrollment.
 +
 
 +
'''Eth''' - Student's race/ethnicity.
 +
 
 +
'''Gender''' - Student's gender.
 +
 
 +
'''Ref#''' - Student's referral number.
 +
 
 +
'''P Inc''' - Primary incident code.
 +
 
 +
'''Inc 1 Desc''' - Primary incident description.
 +
 
 +
'''P Act''' - Primary action code.
 +
 
 +
'''Action 1 Desc''' - Primary action description.
 +
 
 +
'''Type''' - Referral type (major/minor).
 +
 
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 
 +
==Bottom==
 +
 
 +
[[File:sch9.png]]
 +
 
 +
'''Setup''' - Click to go back to the Setup box.
 +
 
 +
[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
 +
 +
'''Help''' - Click to view written instructions and/or videos.
 +
 
 +
 
 +
 
 +
'''Q & A'''
 +
 
 +
'''Q''' - Which report would show how many ODRs?
 +
 
 +
'''A''' - The Discipline Frequency Report should help you with the ODR report. Make sure you select PBIS: Major in the setup box. The total will be at the bottom on the left side of the screen.
 +
 
 +
 
 +
 
 +
'''Q''' - Why does the [[Referral Detail List]] Report summary not match the '''Discipline Frequency Report''' summary?
 +
 
 +
'''A''' - The Discipline Frequency Report is only showing regular discipline records. They do not include Bus referrals.  The Detail List shows both.
 +
 
 +
 
 +
 
 +
 
 +
----
 +
[[Discipline|'''Discipline''' Main Page]]
 +
 
 +
----
 +
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 10:36, 13 November 2024

This report will provide the user the counts and graphing of discipline in schools.

Menu Location

Discipline > Trends > Discipline Frequency Report

Setup Options

Disctrends4.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Students - This will generate a list of students to select from.

Team - Leave blank if all teams are to be included into the report. Otherwise, choose the desired team(s).

Clubs - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club code.

Sports - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport code.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Date From - This is the start date of the information being retrieved.

Date To - This is the end date of the information being retrieved.

Show:

  • Actions will create a report listing the number of students and the number of referrals for each administrative action code on the “Admin” page
  • Hearings will create a report listing the number of students and the number of referrals for each hearing result code on the “Hearings” page
  • Incidents will create a report listing the number of students and the number of referrals for each incident code on referral page 1
  • SISIncidents will create a report listing the number of students and the number of referrals for each SIS incident code that is on the Admin page for suspensions and corporal punishments
  • Locations will create a report listing the number of students and the number of referrals for each Location code that is on the referral page 1
  • Month will create a report listing the number of students receiving a referral and the number of referrals created during each month
  • Time will create a report listing the number of students receiving a referral and the number of referrals created during each hour of the day
  • Staff will create a report listing the number of students receiving a referral and the number of referrals created by staff member
  • Day and Month graphs will look the same, but “Day” will show in the chart the number of referrals per day per month
  • DoW will create a report listing the number of students receiving a referral and the number of referrals created during each day of the week.
  • Administrator will create a report of administrators and the number of referrals that have been handled.
  • Teacher Actions will create a report listing the number of students receiving a referral and the number of referrals created by the teacher.

Sped:

All - Select to view all students.

Sped Only - Select to view only Sped students.

Non Sped - Select to view only non Sped students.

504:

All - Select to view all students.

504 Only - Select to view only 504 students.

Non 504 - Select to view only non 504 students.

LEP:

All - Select to view all students.

LEP Only - Select to view only LEP students.

Non LEP - Select to view only non LEP students.

PBIS:

All - Select this option to see all major and minor discipline.

Major - Select this option to see only major discipline.

Minor - Select this option to see only minor discipline.

Referral Type: - Regular, Bus, or Both: Show only regular referrals, show only bus referrals or show both listed by "State Code".

Regular - Select this to see see in house school discipline.

Bus - Select this to see bus discipline.

Primary Inc/Act Only - Select this to only include the primary actions (the first incident listed) taken or the primary incidences only in the counts. Leave unchecked to include all actions taken and incidences.

Run for - If students live on campus, referrals may be given outside of normal class times so Run For allows the report to be run with only referrals generated outside normal class times, only inside normal class times, or all.

Include Remote Scheduled - Select this to include students that are remotely scheduled from other schools.

Only referrals from selected schools - Select this to only show referrals from the school(s) chosen at the top of the set up box. Uncheck to see the referral count for all schools that student has received.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Disctrendsmain2.png

Column Headers

Code - Code number

Description - Code number

#Ref - Number of referrals that contain the specified code.

#Stu - Number of students that have referrals with the specified code.

Avg - Average number of referrals that contain the specified code.

%Per - Percentage of the student body that have referrals with the specified code.

On the right is a graph displaying, by default, the number of referrals per code.

Located on the bottom of the graph is a set of buttons:

Pie will change the graph from a bar graph to a pie graph

Ref will change the graph to show by referrals per code

Stu will change the graph to show by student per code

Freq will change the graph to show by average student per code

% will change the graph to show by percentage of the student body per code

Act - This will change the graph to show the number of referrals per actions code.

Hear - This will change the graph to show the number of referrals per hearing code.

Inc - This will change the graph to show the number of referrals per incidents code.

SIS - This will change the graph to show the number of referrals per SIS incidents code.

Loc - This will change the graph to show the number of referrals per location code.

Mon - This will change the graph to show the number of referrals per month code.

Time - This will change the graph to show the number of referrals per time code.

Staff - This will change the graph to show the number of referrals per staff.

Day - This will change the graph to show the number of referrals per day code.

DoW - This will change the graph to show the number of referrals per day of the week.

Admin - This will change the graph to show the number of referrals handled by each administrator.

T Act - Change to teacher actions.

To find definitions of commonly used column headers, follow this link: Common Column Headers.


The chart that displays on the left are codes that are the statics to the option selected on the setup box by “Show” and the number of referrals, students, averages number of referrals, and percentage of the student body associated with each code. Click on one of the numbers and a detail box pops up.

Discfreqrepdetailrep.png

Column Headers

RSch - Student's school where referral was recorded.

R School Name - Full name of student's school where referral was recorded.

SIDNO - Student's identification number.

Name - Student's name.

Grade Grade level of the student.

Special Codes - Special codes of the student.

ESch - Student's school of enrollment.

Eth - Student's race/ethnicity.

Gender - Student's gender.

Ref# - Student's referral number.

P Inc - Primary incident code.

Inc 1 Desc - Primary incident description.

P Act - Primary action code.

Action 1 Desc - Primary action description.

Type - Referral type (major/minor).

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Sch9.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Q & A

Q - Which report would show how many ODRs?

A - The Discipline Frequency Report should help you with the ODR report. Make sure you select PBIS: Major in the setup box. The total will be at the bottom on the left side of the screen.


Q - Why does the Referral Detail List Report summary not match the Discipline Frequency Report summary?

A - The Discipline Frequency Report is only showing regular discipline records. They do not include Bus referrals. The Detail List shows both.



Discipline Main Page

JCampus Main Page

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