Difference between revisions of "Complete Sped Data"

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'''This report will give student data, all of the IEP dates and whether or not the student has exited SpEd and the reason'''.
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__NOTOC__
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'''This report will display student data, all of the IEP dates and whether or not the student has exited SpEd and the reason'''.
  
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On the left navigation panel, select '''Special Education''', '''Lists''', and '''Complete Sped Date'''.
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==Menu Location==
  
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'''Special Education > Reports > Complete Sped Date'''
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==Setup Options==
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[[File:compspeddatasetup.png]]
  
 
'''Setup Box Options'''
 
'''Setup Box Options'''
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''District''' - Default value is based on the user's security settings. It will be limited to the user's district only.
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be the user's school site code.
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'''Column''' - Leave blank to include all columns.  Click to obtain a pick list columns that can be selected to view on the report.
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'''Exclude Exceptionalities 24 and 99''' - Specific exceptionalities to be excluded from the report.
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'''Exclude Inactive Students''' - Students who have leave codes.
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'''[[Report]]''' - The user can click in this box to select a report that was previously created.
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'''OK''' - Click to continue.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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===Filters===
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[[File:compspeddatafilters.png]]
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'''Gender''' - Leave blank or select all to include all genders.  Otherwise, choose the desired gender.
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'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise, choose the desired special code.
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'''Exclude Special Codes''' - Select special codes to exclude on the report.
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'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
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'''Exclude Program Codes''' - Select program codes to exclude on the report.
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'''Custom Codes''' - Leave blank if all custom codes are to be included into the report.  Otherwise, choose the desired custom codes that are created in [[Custom Code Management]].
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'''Exclude Custom Codes''' - Select custom codes to exclude on the report.
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'''Pri Ethnic''' - Click inside the box to select the primary ethnicity.
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'''Sec Ethnic''' - Click inside the box to select the secondary ethnicity.
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'''Homeroom''' - Click inside the box to select the homeroom teacher.
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'''Counselor''' - Leave blank if all counselors are to be included in the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.
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'''Clubs''' - Leave blank if all clubs are to be included into the report.  Otherwise, choose the desired club code.
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'''Sports''' - Leave blank if all sports are to be included into the report.  Otherwise, choose the desired sport code.
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'''Exceptionality''' - Leave blank if all special education exceptionalities are to be included into the report. Otherwise. choose the desired ethnicity to filter the student listing.
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'''Team''' - Leave blank if all teams are to be included into the report. Otherwise, choose the desired team.
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'''Entry Codes''' - Leave blank if all leave codes are to be included in the report.  Otherwise, click in the box for a list of codes to filter students.
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'''Leave Codes''' - Leave blank if all leave codes are to be included in the report.  Otherwise, click in the box for a list of codes to filter students.
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'''LEP:'''
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*'''All''' - Select this to show all students.
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*'''LEP Only''' - Select this to show LEP only students.
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*'''Non LEP''' - Select this to show Non LEP students.
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'''Sped:'''
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*'''All''' - Select this to show all students.
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*'''Sped Only''' - Select this to show Sped only students.
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*'''Non Sped''' - Select this to show Non Sped students.
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'''504:'''
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*'''All''' - Select this to show all students.
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*'''504 Only''' - Select this to show 504 only students.
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*'''Non 504''' - Select this to show Non 504 students.
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'''Military:'''
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*'''All''' - Select this to show all students.
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*'''Military Only''' - Select this to show Military only students.
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*'''Non Military''' - Select this to show Non Military students.
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'''Active Enrollment Only''' - Only include students who are actively enrolled based on the setup As Of Date.
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'''As-of-date''' - Limits the list to those students who are actively enrolled as of the date selected.
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'''Students''' - Click inside the box for a list of students to choose for the report.
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'''OK''' - Click to continue.
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==Main==
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[[File:comspeddatamain2.png]]
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==Column Headers==
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'''Student Name''' - Student's name
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'''Birth Date''' - Student's date of birth
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'''Age''' - Student's age
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'''Except'''-Exceptionality of the student
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'''SIDNO''' - Student's identification number
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'''SASID''' - the State Assigned Student ID number
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'''Sch'''- State number of the school
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'''GD''' - Grade level of the student
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'''Stu Master''' - Indicated if the student has a record in the Student Master
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'''Classroom Setting''' - Student classroom setting from IEP.
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'''Serv Term Date''' - Service Termination Date
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'''Serv Term Reason''' - Service Termination Code
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'''Exit Date''' - Program exit date
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'''Reason''' - Exit Reason Code
  
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'''Other set up values not listed in the standard set up list:'''
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'''Physical Address 1''' - Student's physical address line 1
  
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Check the box to the left of Exclude Exceptionalities 24 and 99, if these codes are to left out of the report.
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'''Physical APT/LOT/STE/BLDG''' - Student's physical address line 2
  
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Check the box to the left of Exclude Inactive Students, if these students are not to be included in the report.
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'''Physical City''' - Student's physical city
  
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'''Physical State''' - Student's physical state
  
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'''Column Headers'''
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'''Physical Zip''' - Student's physical zip
  
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#'''Student Name'''-Name of student
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'''Student Email''' - Student's email
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#'''Birth Date'''-DOB of the student
 
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#'''Except'''-Exceptionality of the student
 
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#'''SIDNO'''-Student ID for the school
 
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#'''SSN'''-Social security number for the student
 
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#'''Sch'''-State number of the school
 
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#'''Stu Master'''-Indicated if the student has a record in the Student Master
 
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#'''Serv Term Date'''-Service Termination Date
 
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#'''Serv Term Reason'''-Service Termination Code
 
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#'''Exit Date'''Program exit date
 
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#'''Reason'''-Exit Reason Code
 
  
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'''Parent/Guardian''' - Student's Guardian, Father or Mother's name
  
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'''Parent Email''' -  Student's Guardian, Father or Mother's email.
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*In [[Student Master]], this will check the Guardian Name field and if not blank, display the guardian email in this column.
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*If the Guardian Name field is blank, then it checks the Father Name field. 
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*If the Father Name field is not blank, display the father email in this column.
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*if the Father Name field is blank, then it checks the Mother Name field, etc.
  
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'''To Print this Report'''
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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Click the '''Print''' button at the bottom of the screen.
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==Bottom==
  
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A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.  
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[[File:comspeddatabottom2.png]]
  
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The default print option will be '''PDF'''.
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'''Setup''' - Click to go back to the Setup box.
  
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Click the print icon at the right end of this rectangle. Another print preview will appear.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''HELP''' - Click to view written instructions and/or videos.
  
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Click the print button at the top left to print the report. Close the print preview.
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'''[[Save]]''' - Click save first and a box will appear to name the report. Then click to save the report.
  
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'''[[Report]]''' - The user can click in this box to select a report that was previously created.
  
  
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'''Help'''-Click on the Help button to go to the Wiki site for further instruction if needed for the program.
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----
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[[Special Education|'''Special Education''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 14:05, 31 July 2023

This report will display student data, all of the IEP dates and whether or not the student has exited SpEd and the reason.

Menu Location

Special Education > Reports > Complete Sped Date

Setup Options

Compspeddatasetup.png

Setup Box Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to the user's district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be the user's school site code.

Column - Leave blank to include all columns. Click to obtain a pick list columns that can be selected to view on the report.

Exclude Exceptionalities 24 and 99 - Specific exceptionalities to be excluded from the report.

Exclude Inactive Students - Students who have leave codes.

Report - The user can click in this box to select a report that was previously created.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Filters

Compspeddatafilters.png

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Exclude Special Codes - Select special codes to exclude on the report.

Program - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

Exclude Program Codes - Select program codes to exclude on the report.

Custom Codes - Leave blank if all custom codes are to be included into the report. Otherwise, choose the desired custom codes that are created in Custom Code Management.

Exclude Custom Codes - Select custom codes to exclude on the report.

Pri Ethnic - Click inside the box to select the primary ethnicity.

Sec Ethnic - Click inside the box to select the secondary ethnicity.

Homeroom - Click inside the box to select the homeroom teacher.

Counselor - Leave blank if all counselors are to be included in the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.

Clubs - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club code.

Sports - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport code.

Exceptionality - Leave blank if all special education exceptionalities are to be included into the report. Otherwise. choose the desired ethnicity to filter the student listing.

Team - Leave blank if all teams are to be included into the report. Otherwise, choose the desired team.

Entry Codes - Leave blank if all leave codes are to be included in the report. Otherwise, click in the box for a list of codes to filter students.

Leave Codes - Leave blank if all leave codes are to be included in the report. Otherwise, click in the box for a list of codes to filter students.

LEP:

  • All - Select this to show all students.
  • LEP Only - Select this to show LEP only students.
  • Non LEP - Select this to show Non LEP students.

Sped:

  • All - Select this to show all students.
  • Sped Only - Select this to show Sped only students.
  • Non Sped - Select this to show Non Sped students.

504:

  • All - Select this to show all students.
  • 504 Only - Select this to show 504 only students.
  • Non 504 - Select this to show Non 504 students.

Military:

  • All - Select this to show all students.
  • Military Only - Select this to show Military only students.
  • Non Military - Select this to show Non Military students.

Active Enrollment Only - Only include students who are actively enrolled based on the setup As Of Date.

As-of-date - Limits the list to those students who are actively enrolled as of the date selected.

Students - Click inside the box for a list of students to choose for the report.

OK - Click to continue.

Main

Comspeddatamain2.png

Column Headers

Student Name - Student's name

Birth Date - Student's date of birth

Age - Student's age

Except-Exceptionality of the student

SIDNO - Student's identification number

SASID - the State Assigned Student ID number

Sch- State number of the school

GD - Grade level of the student

Stu Master - Indicated if the student has a record in the Student Master

Classroom Setting - Student classroom setting from IEP.

Serv Term Date - Service Termination Date

Serv Term Reason - Service Termination Code

Exit Date - Program exit date

Reason - Exit Reason Code

Physical Address 1 - Student's physical address line 1

Physical APT/LOT/STE/BLDG - Student's physical address line 2

Physical City - Student's physical city

Physical State - Student's physical state

Physical Zip - Student's physical zip

Student Email - Student's email

Parent/Guardian - Student's Guardian, Father or Mother's name

Parent Email - Student's Guardian, Father or Mother's email.

  • In Student Master, this will check the Guardian Name field and if not blank, display the guardian email in this column.
  • If the Guardian Name field is blank, then it checks the Father Name field.
  • If the Father Name field is not blank, display the father email in this column.
  • if the Father Name field is blank, then it checks the Mother Name field, etc.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Comspeddatabottom2.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

HELP - Click to view written instructions and/or videos.

Save - Click save first and a box will appear to name the report. Then click to save the report.

Report - The user can click in this box to select a report that was previously created.


Special Education Main Page

JCampus Main Page

Retrieved from EDgear Wiki